Every European visitor management tool reviewed
Genk, Belgium
From €29.95/month/location, published tiers, billed annually
14-day free trial, no permanent free tier
Best for: EU offices that want a published price and NIS2 positioning
Vizito is a Belgian visitor management platform built by Vizito BV in Genk, and it leads this category on a detail most competitors avoid: it publishes its prices. Standard is €29.95 a month per location with a cap of 100 visits a month, Pro is €59.95 for 300 visits and Enterprise is €99.95 with unlimited visits, all billed annually, with a fair-use policy rather than a hard block if a location goes over. A 14-day free trial is available.
The product covers tablet, kiosk and QR self check-in, photo capture, ID scanning, pre-registration, host notifications over Teams, Slack, email or SMS, badge printing and Apple and Google Wallet passes.
It supports 31 languages and includes simultaneous emergency evacuation alerts with real-time roll call, alongside watch-list screening. Vizito is also the one vendor here that markets NIS2 compliance tooling on top of GDPR compliance. Entra ID sync and SAML single sign-on are gated to the Enterprise tier, and hosting is EU-only with no alternative region.
What Vizito does well
- Published per-location pricing at every tier
- EU-only hosting with NIS2 compliance tooling
- Evacuation alerts with real-time roll call
- 31 languages, Wallet passes and badge printing
- 14-day free trial
Where Vizito falls short
- SSO gated to the Enterprise tier
- Visit caps on the lower two tiers
- No choice of hosting region
- Founding year not published
Standout feature. The clearest published pricing in the category, with EU hosting and explicit NIS2 positioning.
Cluj-Napoca, Romania
$99/location/month for the visitor management module, published
Best for: Companies that want visitors, desks and rooms from one contract
Yarooms is a Romanian workplace platform operated by Yarooms International SA in Cluj-Napoca, which folds visitor management into a broader desk and room booking suite rather than selling it as a standalone product. The company also lists a sales office in Miami, but the registered legal entity behind the product is Romanian, which is what qualifies it for this directory.
The visitor module covers pre-registration, welcome emails, QR self check-in, badge printing, a digital visitor log with CSV export, custom check-in flows, host notifications over email, Teams or Slack, visitor photos and analytics. Pricing is published at $99 per location per month for the module, in US dollars despite the Romanian entity. Because visitor management is one module of a wider platform, feature depth is narrower than a dedicated specialist and the entry price is higher than Vizito.
What Yarooms does well
- Desk, room and visitor modules from one vendor
- Published per-location pricing
- Digital visitor log with CSV export
- Registered Romanian entity
Where Yarooms falls short
- Priced in USD
- Narrower depth than a dedicated tool
- Higher entry price than Vizito
- No compliance certification confirmed
Standout feature. Visitor management bundled with desk and room booking, from an EU-incorporated vendor with one contract.
De Meern (Utrecht), Netherlands
Three tiers, not published, quote required
Best for: Dutch healthcare and municipal sites running Paxton access control
GreetMe is the trading name of HTA Systems BV, a Dutch reception software company in De Meern near Utrecht. It scales across three tiers, Basic, Standard and Enterprise, by locations, kiosks from one to five or more and monthly check-ins from 100 to 10,000, and none of it is published: pricing is quote-only.
What sets GreetMe apart is the Paxton access control integration, which gives real-time occupancy and evacuation roll call through a named physical access system. The product also covers manned and unmanned kiosk check-in, pre-registration via Outlook or Microsoft 365, QR entry, host notification with call-routing fallback and separate workflows for visitors, deliveries and suppliers. It is GDPR (AVG)-proof and ISO 27001 certified. The site is Dutch-first, and the scope spans appointments and queueing as well as visitor sign-in.
What GreetMe does well
- Paxton integration for occupancy and roll call
- ISO 27001 certified
- Separate flows for visitors, deliveries and suppliers
- Tiers scale by locations, kiosks and check-ins
Where GreetMe falls short
- No published pricing
- Dutch-first site
- Scope broader than a focused sign-in tool
- Value depends on Paxton hardware
Standout feature. A named access control integration for evacuation roll call, which matters most in healthcare and municipal buildings.
Ljubljana, Slovenia
Founded 2007
From €49/month base + €0.99/user/month + €9.99/device/month, published, usage-based
Best for: Organisations already using Joan e-paper room displays
Joan is a Slovenian workplace platform built by Visionect d.o.o., founded in Ljubljana in 2007. It grew out of Visionect's e-paper display hardware, which shows in one unique feature: a Smart ePaper visitor badge that pairs a physical e-paper display with the software, alongside a standard digital badge.
Visitor management is one module inside a usage-based model: a €49 monthly base covers a set number of users and devices, plus €0.99 per user and €9.99 per device per month, so a buyer pays only for the modules turned on.
Features include QR check-in, calendar-based pre-registration through Google, Microsoft 365 or Exchange, kiosk check-in, health-screening questions, a visitor log with audit trail and check-out tracking. No evacuation list was found on the vendor's pages, and predicting total cost at scale takes more work than a flat per-location price.
What Joan does well
- Unique e-paper badge hardware
- Pay-per-module usage pricing
- Calendar-based pre-registration
- Operating since 2007
Where Joan falls short
- No evacuation list found
- Module on a room-booking-first platform
- Per-user and per-device pricing is complex
- No certification claimed
Standout feature. Smart ePaper visitor badges built on the vendor's own e-paper hardware.
Berlin, Germany
Not published; quote-based only
Best for: Microsoft 365 shops already committed to Yoffix for desks and rooms
Yoffix is a Berlin hybrid workplace platform built by HybridOffice21 GmbH, whose Visitors module sits inside a larger suite that also covers desks, rooms, parking and resources. The platform is positioned around deep Microsoft 365 and Teams integration, which is the clearest reason to consider it if the workplace stack already runs on Microsoft.
Pricing is not published for the visitor module or the platform; it is quote-only throughout. The company states ISO 27001 and GDPR compliance at the company level, with German hosting, though claims specific to the visitor module could not be verified beyond that. Of the tools in this category, Yoffix is the least documented, and its visitor function is best read as a secondary module rather than a dedicated product.
What Yoffix does well
- Deep Microsoft 365 and Teams integration
- German hosting and GDPR positioning
- Bundled with desks, rooms and parking
- HRB-registered German entity
Where Yoffix falls short
- No published pricing
- Thin visitor module
- Least documented tool in the category
- Compliance claims stated at company level only
Standout feature. Microsoft 365 and Teams native visitor registration inside a German workplace suite.
Leeds, United Kingdom
Founded 2010
Not published; demo and quote on request
30-day money-back guarantee
Best for: UK schools, public sites and factories that need sign-in tied to door access
InVentry is a Leeds visitor sign-in specialist operated by InVentry Limited, incorporated in 2010 and registered at Visitor House in Gildersome. It states more than 10,000 organisations as customers and holds ISO 9001 and ISO 27001 accreditation. Its heritage is schools, and the product line shows it: visitor management sits alongside student and staff registration, classroom registers, a DBS checker and contractor management.
The security side is the strongest in this category. Visitors check in at a kiosk or by QR code, print a badge, and the host is notified; the InVentry RollCall app produces a live evacuation list, and RFID temporary access passes integrate with Paxton, Salto, Suprema and Almas door access systems.
A gatehouse feature lets security staff check eligibility at the perimeter. Pricing is not published, a 30-day money-back guarantee applies, and the company is British, so UK GDPR rather than EU establishment applies.
What InVentry does well
- Evacuation roll call app and live lists
- Door access integrations with RFID passes
- ISO 9001 and ISO 27001 stated
- Student, staff and contractor modules
- 30-day money-back guarantee
Where InVentry falls short
- No published pricing
- British, not EU-established
- Schools-first positioning shapes the product
- Hardware and integrations add cost
Standout feature. Sign-in, evacuation roll call and door access in one system, built around the needs of schools and public sites.
Culemborg, Netherlands
From €95/month including hardware, quoted after a demo
Demo on request
Best for: Benelux organisations that want kiosks, hardware and ISO audit support
Reflex Visitor is the visitor registration product of Reflex Online B.V., a Dutch company in Culemborg registered under KvK number 27143635. The same company sells meeting room booking, desk booking and appointment software. Its visitor product centres on a check-in kiosk, a digital reception and an intercom kiosk for sites with little staffing, and it supplies both software and hardware.
It states ISO 27001 certification and hosting in Europe, and positions the system against the audit requirements of ISO, HACCP and BRC, with a BHV emergency app that generates a visitor list for the response team. Pricing is stated as from €95 a month including hardware, quoted after a demonstration. The site is in Dutch, and the company states hundreds of customers in the Benelux, so international coverage is thinner than at Vizito.
What Reflex Visitor does well
- Hardware included in the €95/month starting price
- ISO 27001 and European hosting stated
- Emergency app with visitor list
- Kiosk, digital reception and intercom options
Where Reflex Visitor falls short
- Dutch-language site and Benelux focus
- Full pricing only after a demo
- Entry price includes hardware, so not comparable to software-only plans
- Smaller international footprint
Standout feature. A starting price that includes the kiosk hardware, with ISO 27001 and an emergency app from a Dutch company.
Winchester, United Kingdom
Founded 2017
£198/year core subscription (excluding VAT); optional add-ons £100/year each
15-day free trial
Best for: Small UK schools and businesses that want a flat annual price
Libresoft VisitorBook is the visitor management product of Libresoft Ltd, a family-run company in Winchester incorporated in 2017, which also sells library management software to schools. The product handles sign-in and sign-out on a terminal or by QR code, a live view of who is on site, evacuation and safeguarding reports and, for schools, student and staff monitoring such as late arrivals and early departures.
Its pricing is the most transparent of the UK tools: the core subscription is £198 a year excluding VAT with unlimited terminals and all core features, a 15-day free trial, and optional add-ons for enhanced support and asset management at £100 a year each. Multiple sites can be added to one subscription and an API is available on request. The company is British, so UK GDPR rather than EU establishment applies, and it states no certification on the pages checked.
What Libresoft VisitorBook does well
- Flat £198 annual price with unlimited terminals
- 15-day free trial
- Multi-site subscription and loan tracking
- Evacuation and safeguarding reports
Where Libresoft VisitorBook falls short
- British, not EU-established
- No certification stated
- Fewer integrations than larger tools
- Door access integration not documented on the page
Standout feature. A flat annual price with unlimited terminals, the lowest published cost of any tool in this category.
Paris, France
Starter €99/site/month, Premium from €299/site/month, Enterprise on request; annual billing -10%
Free trial available
Best for: French and multi-site companies that want published per-site pricing
Hamilton Visitor is the visitor management product of Hamilton Apps, the brand of Safeware, a company registered in Paris since 1992 and part of HDS Group. It sits in a suite of Hamilton products that also covers meeting room booking, desk booking, facility management and services. The company's website terms are governed by French law and its address is rue de Turbigo in the 3rd arrondissement of Paris.
Pricing is published per site: Starter is €99 a month, Premium is from €299 and Enterprise is quoted, with 10 percent off for annual billing and a free trial available.
Starter covers visitor registration, multi-language support and a dashboard; Premium adds branding, role permissions and priority support; Enterprise adds custom badge templates and GDPR compliance assistance. The product also covers pre-registration, invitation emails, badge printing, access control interfaces and taxi booking for visitors. No certification is stated on the pages checked.
What Hamilton Visitor does well
- Published per-site pricing in euros
- Free trial and 10 percent annual discount
- Badge printing and access control interface
- Parent suite covers rooms and desks
Where Hamilton Visitor falls short
- Starter tier is limited
- No certification stated
- Enterprise pricing and GDPR support only on request
- Entry price is higher than Libresoft or Vizito
Standout feature. Three published per-site tiers from a Paris company with a wider workplace suite behind it.
Lund, Sweden
Not published; Go, Pro and Multi-tenant packages quoted on request
Demo on request
Best for: Nordic offices, multi-tenant buildings and public bodies
Precise Visit is the visitor management system of Precise Biometrics AB, a Swedish company in Lund, where the product was previously marketed as EastCoast Visit. The vendor describes 25 years of experience, development in Sweden and more than 800 customers, from small businesses to municipalities and authorities. It is cloud-based and works with or without hardware, using a kiosk or QR code check-in.
Three packages exist: Go for up to 20 employees at one location, Pro for larger organisations with multiple locations, and Multi-tenant for office buildings and co-working spaces.
Features include Outlook booking of guests, host notifications, mobile visitor tickets, an evacuation app and agreement signing, with add-ons for a check-in kiosk, badge printer, door access and biometric check-in. Pricing is not published and is quoted on request. The biometric vendor behind it gives the access side more depth than most tools here, at the cost of a sales conversation.
What Precise Visit does well
- Multi-tenant package for shared buildings
- Door access by PIN, QR, link, intercom or biometrics
- Evacuation app and agreement signing
- Works with or without hardware
- Swedish development and support
Where Precise Visit falls short
- No published pricing
- Visitor tool is one product of a biometrics company
- Certifications for the visitor product not stated
- Go tier is limited to 20 employees
Standout feature. A multi-tenant package and biometric door access, from a Swedish biometrics company.
