Every European visitor management tool reviewed
Genk, Belgium
Founded Not stated by the vendor
From €29.95/location/month (annual)
14-day free trial
Best for: EU single- or multi-site offices wanting transparent published pricing plus explicit NIS2/GDPR positioning
Vizito is a Belgian visitor management platform, built by Vizito BV in Genk, that leads this category on a detail most competitors avoid: it publishes its prices.
Standard is €29.95 a month per location (100 visits/month cap), Pro is €59.95 a month (300 visits/month), and Enterprise is €99.95 a month with unlimited visits — all billed annually, with a fair-use policy rather than a hard block if a location goes over its cap. A 14-day free trial is available before committing.
The product covers tablet, kiosk and QR self-check-in, photo capture, ID scanning, pre-registration, host notifications over Teams, Slack, email or SMS, badge printing, Apple and Google Wallet passes, and an access-control API integration.
It supports 31 languages, which suits a multinational reception desk, and it is one of only two tools in this category with a confirmed evacuation-roll-call feature: simultaneous emergency evacuation alerts with real-time roll call, alongside watch-list screening. Vizito is also the one vendor here that explicitly markets NIS2 compliance tooling on top of GDPR compliance, relevant for organisations in NIS2-regulated sectors.
The trade-off is that Entra ID sync and SAML SSO are gated to the Enterprise tier only, so a security team standardising on SSO across the business will need the top plan regardless of visit volume.
Hosting is EU-only with no alternate region offered, which is a plus for a buyer whose only requirement is EU data residency but a limitation for a multinational wanting a choice of region. For an EU office that wants to see the exact number before a sales call and values explicit NIS2 positioning, it is the clearest starting point in this category.
What Vizito does well
- The most price-transparent tool in this category, with published per-location pricing at every tier
- EU-hosted with explicit NIS2 compliance tooling alongside GDPR compliance, rare in this category
- Simultaneous emergency evacuation alerts with real-time roll call and watch-list screening built in
- Supports 31 languages, plus Apple/Google Wallet passes and badge printing
Where Vizito falls short
- Entra ID sync and SAML SSO are gated to the top Enterprise tier only
- Visit caps apply on the lower two tiers (100 and 300 visits/month), even with a fair-use policy rather than a hard block
- EU-only hosting, with no alternate region offered for a multinational wanting choice
Standout feature. The most price-transparent tool in this category, with EU hosting and explicit NIS2 compliance positioning — rare in a category where most vendors are quote-only.
Cluj-Napoca, Romania
Founded Not stated by the vendor
$99/location/month, published
No free tier stated
Best for: Mid-size or enterprise organisations wanting unified desk-booking, room-booking and visitor-management software from one vendor
Yarooms is a Romanian workplace platform, legally operated by Yarooms International SA and registered in Cluj-Napoca, that folds visitor management into a broader desk-booking and room-booking suite rather than selling it as a standalone product. The company also lists a Miami, US sales office on its site, but the registered legal entity behind the product is Romanian, which is what qualifies it for this EU-only list — worth being transparent about rather than treating as disqualifying.
The visitor management module covers pre-registration, welcome emails, QR self-check-in, badge printing, a digital visitor log with CSV export, custom check-in flows, host notifications over email, Teams or Slack, branded visitor experience, visitor analytics, visitor photos and a digital-reception add-on. Pricing is published at $99 per location per month for the visitor management module — notably priced in USD despite the Romanian entity behind it.
Because visitor management is one module of a wider desk-and-room-booking platform rather than the core product, feature depth here is narrower than a dedicated specialist like Vizito, and the entry price is also higher. What Yarooms offers instead is consolidation: a company that wants desk booking, room booking and visitor management under one contract, from one EU-incorporated vendor, gets all three without stitching together separate tools.
What Yarooms does well
- Bundled into an all-in-one workplace platform — desk booking, room booking and visitor management from one vendor
- Published, transparent per-location pricing rather than a quote-only process
- Digital visitor log with CSV export, visitor photos and custom check-in flows
- Registered Romanian legal entity (Yarooms International SA), qualifying it for an EU-only list
Where Yarooms falls short
- Priced in USD despite the Romanian legal entity behind the product
- Visitor management is one module of a broader suite, so feature depth is narrower than a dedicated visitor-management specialist
- Pricier entry point than Vizito, and no specific compliance certification confirmed beyond general GDPR implications of EU incorporation
Standout feature. Bundled into an all-in-one workplace platform — desk booking, room booking and visitor management from one EU-incorporated vendor, useful for a company that wants one contract instead of three.
De Meern (Utrecht), Netherlands
Founded Not stated by the vendor
Quoted on request
No free tier stated
Best for: Dutch/Belgian healthcare and municipal organisations wanting reception software with real access-control integration
GreetMe is the trading name of HTA Systems BV, a Dutch reception-software company based in De Meern near Utrecht. Rather than a single flat plan, GreetMe scales across three tiers — Basic, Standard and Enterprise — by number of locations, kiosks (from 1 to 5 or more) and monthly check-ins (from 100 up to 10,000), with none of it published; pricing is quote-only.
What sets GreetMe apart in this category is its Paxton access-control integration, which gives it real-time occupancy data and evacuation roll-call — the same outcome Vizito achieves natively, but here through a named physical access-control system, which matters for buildings that already run Paxton hardware.
The product also covers manned and unmanned kiosk check-in, pre-registration via a back office or Outlook/O365, numeric or QR entry, automatic host notification with call-routing fallback to mobile, and differentiated workflows for visitors, deliveries and suppliers. It is GDPR ("AVG")-proof and ISO 27001 certified.
The site is Dutch-first, and how much of the self-serve experience is available in English is unclear, which is a real friction point for an international buyer used to instant self-serve pricing. The product itself also spans appointments and queueing as well as pure visitor sign-in, broadening its scope beyond a focused reception tool. For a Dutch or Belgian healthcare or municipal organisation that wants reception software genuinely wired into physical access control, it is worth the sales conversation.
What GreetMe does well
- Paxton access-control integration for real-time occupancy and evacuation roll-call — the strongest physical-security integration in this category
- ISO 27001 certified alongside GDPR ("AVG")-proof compliance
- Differentiated workflows for visitors, deliveries and suppliers, useful in regulated or high-traffic sites
- Tier structure scales cleanly by locations, kiosks and monthly check-ins
Where GreetMe falls short
- No published pricing anywhere on the site — every tier is quote-only
- Dutch-first site, with unclear English self-serve availability for international buyers
- Scope spans appointments and queueing as well as visitor management, broadening the product beyond a focused sign-in tool
Standout feature. Strong physical access-control integration (Paxton) for real-time occupancy and evacuation roll-call — serves regulated sectors like healthcare and municipalities where that integration matters most.
Ljubljana, Slovenia
Founded 2007
From €49/month + €0.99/user + €9.99/device
No free tier stated
Best for: EU organisations already using Joan's e-paper room-booking displays who want to add visitor check-in from the same vendor
Joan is a Slovenian workplace platform built by Visionect d.o.o., a company founded in 2007 in Ljubljana (its exact street address is not disclosed on the pages checked, only the city and country). Joan grew out of Visionect's own e-paper hardware display technology, and that heritage shows in one genuinely unique feature: a "Smart ePaper" visitor badge that pairs a physical e-paper display with the software, alongside a standard digital-badge option.
Visitor management is one active module inside Joan's usage-based pricing model rather than a standalone plan: a €49-a-month base fee covers a set number of users and devices, plus €0.99 per user per month and €9.99 per device per month — so a buyer only pays for the modules actually turned on.
The feature set includes QR check-in, calendar-based pre-registration through Google, Microsoft 365 or Exchange, Android and Apple kiosk check-in, ad-hoc meeting requests, instant email or text host notifications, customisable health-screening questionnaires, pre-appointment email confirmations, a digital visitor log with role-based access and an audit trail, calendar integrations, custom branding and check-out tracking.
No explicit evacuation-list or emergency-roll-call feature was found on the vendor's own pages, unlike Vizito or GreetMe, and no specific compliance certification is claimed here beyond the product being built by an EU-incorporated company.
Because visitor management is bolted onto a room-booking-first platform, and pricing combines a base fee with per-user and per-device charges, predicting the total cost at scale takes more work than a flat per-location price. For an organisation already running Joan's e-paper room-booking displays, adding visitor check-in from the same vendor is the more natural fit than for a buyer starting from scratch.
What Joan does well
- Grew out of Visionect's own e-paper hardware display technology — a genuinely unique "ePaper badge" hardware-plus-software combination
- Pay-only-for-active-modules usage pricing, rather than a flat fee regardless of what's enabled
- Calendar-based pre-registration through Google, Microsoft 365 or Exchange
- Operating since 2007, among the more established companies in this category
Where Joan falls short
- No explicit evacuation-list or emergency-roll-call feature found, unlike Vizito or GreetMe
- Visitor management is one module bolted onto a room-booking-first platform rather than the core product
- Per-user-plus-per-device pricing can get complex to predict at scale
Standout feature. "Smart ePaper" visitor badges built on Visionect's own e-paper hardware, paired with pay-only-for-active-modules usage pricing.
Berlin, Germany
Founded Not stated by the vendor
Quoted on request
No free tier stated
Best for: German/EU organisations already deep in Microsoft 365 wanting bundled hybrid-workplace software that also includes basic visitor check-in
Yoffix is a Berlin-based hybrid-workplace platform, built by HybridOffice21 GmbH, whose "Visitors" module sits inside a larger suite that also covers desks, rooms, parking and resources. The company positions the whole platform around deep Microsoft 365 and Teams integration, which is the clearest reason to consider it if a company already runs its workplace stack on Microsoft 365.
Pricing is not published for the visitor-management module specifically, or for the platform generally — it is quote-only throughout. The company states ISO 27001 and GDPR compliance at the company level, though this session could not independently verify claims specific to the visitor module beyond what the company states generally.
Of the five tools in this category, Yoffix is the least documented: the vendor's visitor-module page did not go much beyond describing Microsoft 365-integrated visitor registration as part of the broader suite, without the level of feature detail Vizito, GreetMe or Joan publish.
It is honest to say this is a thin, secondary module rather than a dedicated product, and a buyer evaluating visitor management as their primary purchase should look elsewhere in this category first; a buyer already committed to Yoffix for desk and room booking gets basic visitor check-in bundled in.
What Yoffix does well
- Deep Microsoft 365 and Teams integration across the whole hybrid-workplace suite
- German hosting and GDPR/ISO 27001 positioning at the company level
- Bundled with desk, room, parking and resource booking under one vendor
- EU (Germany) incorporated, HRB-registered legal entity
Where Yoffix falls short
- No transparent entry pricing found anywhere — quote-only for the whole suite
- Visitor management appears to be a thin, secondary module rather than a dedicated product
- The least-documented tool in this category — feature depth beyond the Microsoft-integration claim could not be verified from the vendor's own site
Standout feature. Deep Microsoft 365/Teams integration and German hosting/GDPR positioning, for a company that already runs its workplace stack on Microsoft 365.
