European Board Management Tools

#1 iBabs

Hoorn, Netherlands Per-user price calculator on the pricing page (amounts not in the HTML we read); volume discounts through sales Demo on request

Best for: Public bodies, councils, associations and companies that want a Dutch-run board portal with formal voting and minutes

• Operating company. iBabs B.V.
• Jurisdiction. EU (Netherlands)
• Where the data sits. Hosted on Microsoft Azure; the privacy statement says personal data may be stored on servers within the EEA (specific region not named on the pages read)
• Source code. Closed source
• Replaces. Diligent Boards, Nasdaq Boardvantage

iBabs is the formal-governance default in this list: agendas and board packs, document annotation, online voting, minutes, action tracking with a red, amber and green status, signatures inside the platform and offline access on the iOS and Android apps. The portal began with Dutch government ministries, and the vendor says more than 3,000 organisations and over 300,000 users now work in it, which are vendor figures.

iBabs B.V. is registered in Hoorn and, according to its own privacy statement, belongs to Euronext Corporate Solutions and the Euronext N.V. Group, so the supplier is European but not independent. The security page says the platform runs on Microsoft Azure, and the privacy statement refers to servers within the EEA without naming a region. The pricing page shows a calculator whose amounts are not in the page text, and the public portal, streaming and AI transcripts are separate add-ons.

Standout feature. iBabs is the only tool in this category that sells a public information portal and live streaming for open council meetings.

#2 Admincontrol

Oslo, Norway Preparation portal GBP 250 per month; virtual data room from GBP 685 per month with 500 MB storage (GBP 0.90 per MB overage), monthly invoice, 30 days notice Demo on request

Best for: Nordic and UK mid-market M&A and due diligence with predictable monthly cost

• Operating company. Admincontrol AS
• Jurisdiction. EEA, not EU (Norway)
• Where the data sits. European data centres
• Source code. Closed source
• Replaces. Datasite, Intralinks

Admincontrol is an Oslo company that comes at board work from the deal side, which shows in its prices: a preparation portal at GBP 250 a month with unlimited sell-side users, and a virtual data room from GBP 685 a month with 500 MB of storage. Payment is by monthly invoice with 30 days notice, and the plan matrix lists Q&A management, redaction, reporting and AI-powered search.

Admincontrol AS has its headquarters at Dronning Mauds gate 3 and offices in the Nordics, the United Kingdom and France, and its About page states it is part of Euronext Corporate Solutions. It lists ISO 27001:2022, SOC 2 Type II and Cyber Essentials Plus. The limits are practical: 500 MB goes quickly in a document-heavy deal, overage is GBP 0.90 per MB, and exporting the room to an encrypted USB costs GBP 250 for the first export.

Standout feature. Admincontrol is the only vendor here that prints a monthly price for both a preparation portal and a virtual data room.

#3 DiliTrust

Paris La Défense, France Not published; quote on request Demo on request

Best for: Listed or regulated companies and legal departments that want board papers, contracts and entity records in one French suite

• Operating company. DiliTrust SAS
• Jurisdiction. EU (France)
• Where the data sits. Sovereign hosting options offered (provider and region not named on the board portal page)
• Source code. Closed source
• Replaces. Diligent Boards, Diligent Entities

DiliTrust treats the board portal as one door into a governance suite. During a live meeting the platform handles voting, signatures, attendance and discussion in one environment, directors have a dedicated mobile app, and the wider suite adds contract lifecycle, matter management and entity management. AI covers audio transcription, minutes generation, summaries and a risk detector, with a choice between its own models and external ones according to the vendor.

DiliTrust SAS has its address at Tour Opus in Paris La Défense, and the French company register shows DiliTrust Group SAS as president of the operating company with French officers. The site lists offices in Montreal, Dubai, Madrid, Milan, Mexico City, Berlin, Munich and Philadelphia, and claims more than 2,400 clients and 120,000 users, which are vendor figures. The security page states ISO 27001, ISO 27701 and SOC 2. No price is published and the hosting provider is not named.

Standout feature. DiliTrust is the only French suite here that joins a board portal with contract, matter and entity management under one vendor.

#4 Boardwise

Hamburg, Germany Not published; pricing request form Demo on request

Best for: German and DACH supervisory boards and executive offices that already run Microsoft 365

• Operating company. Boardwise GmbH
• Jurisdiction. EU (Germany)
• Where the data sits. Runs in the customer's own Microsoft 365 / Azure environment; data stays in the customer's infrastructure per the vendor
• Source code. Closed source
• Replaces. Diligent Boards

Boardwise is built on an unusual premise: the portal is not a hosted service but runs within the customer's existing Microsoft 365 and Azure environment, so authentication, permissions and document storage remain in the customer's tenant. The workflow follows preparation, execution and follow-up, with mandate tracking, and AI suggestions for agendas, document summaries and minutes.

Boardwise GmbH is registered at the Hamburg District Court under HRB 157964 at Nobistor 10, with Sven Rebbert, Dr. Boris Häfele and Dr. Gisbert Grasses named as managing directors, and more than 50 employees from six countries per the about page. The vendor reports over 3,000 users and customers such as E.ON, Henkel, Stihl and Axel Springer. Sovereignty is only as strong as the Microsoft tenant, no price is published, and implementation averages three to five weeks.

Standout feature. Boardwise is the only portal here that stores nothing in a vendor-operated cloud, because it runs inside the buyer's own Microsoft tenant.

#5 Orgbrain

Oslo, Norway Founded 2017 From about NOK 199 to 239 per user per month on annual billing, founder companies from NOK 439 per company per month with six users included, excluding VAT; enterprise on request Demo on request

Best for: Norwegian companies, groups and boards that want AI help in meetings and a visible price list

• Operating company. Orgbrain AS
• Jurisdiction. EEA, not EU (Norway)
• Where the data sits. Documents stored in Norway; infrastructure on Amazon Web Services in Europe and Microsoft Azure in Norway
• Source code. Closed source
• Replaces. Diligent Boards

Orgbrain packs the board portal, the general meeting, a share register, tasks and a data room for due diligence into one Norwegian subscription, and every user gets e-signature, an AI assistant and access to Orgbrain Academy, an online board school. Prices are shown in NOK excluding VAT: roughly 199 to 239 per user per month on annual billing, and a founder plan from NOK 439 per company with six users.

Orgbrain AS is registered in Oslo under organisation number 918785892 and was founded in 2017, with related companies Orgbrain Solutions AS and Orgbrain VDR AS. Documents are stored in Norway, while the infrastructure runs on Amazon Web Services in Europe and Microsoft Azure in Norway, and the company states ISO 27001:2022. The product pages are in Norwegian, the AI model provider is not named, and the tiers depend on turnover, so the calculator sets the final number.

Standout feature. Orgbrain is the only tool here that includes an online board school with every subscription.

#6 Fabasoft Boards

Linz, Austria Not published on the pages read; demo booking Demo on request

Best for: Banks, insurers and public-sector boards in DACH that need FINMA, BaFin or FMA alignment

• Operating company. Fabasoft AG
• Jurisdiction. EU (Austria)
• Where the data sits. Selectable: Switzerland, Austria or Germany
• Source code. Closed source
• Replaces. Diligent Boards

Fabasoft Boards is aimed at institutions that have to show their supervisor how the board papers are protected. The vendor lists BSI C5, ISO standards and the EU Cloud Code of Conduct, an audit trail, versioning with a time-travel function, granular permissions and alignment with FINMA, BaFin and FMA, and integrated AI that summarises documents and answers questions about them.

Fabasoft AG is registered in Linz under FN 271303a at Honauerstrasse 4. The product page calls the software Swiss-made and not subject to the US CLOUD Act, while the imprint shows the Austrian address, and which Fabasoft company signs the Boards contract is not stated. The quoted saving of three hours per manager per meeting is the vendor's claim with no method behind it. There is no list price, only a demo booking.

Standout feature. Fabasoft Boards is the only portal here where the customer chooses Switzerland, Austria or Germany as the data location.

#7 Diliforce

Helsinki, Finland Founded 2014 Standard plan EUR 8.70 per user per month billed annually (USD 9.50 on the dollar toggle); 14-day free trial Demo on request

Best for: Growing companies that want board papers, contracts and entity records in one platform at a published per-user price

• Operating company. ContractZen Oy (trading as Diliforce)
• Jurisdiction. EU (Finland)
• Where the data sits. Not stated on the pages read
• Source code. Closed source
• Replaces. Diligent Boards, Diligent Entities

Diliforce combines a board portal, contract management, entity management, SmartIndex diligence indexing, virtual data rooms, eSignatures and an AI assistant on one platform, aimed at companies preparing for funding rounds, acquisitions or investor scrutiny. The Standard plan costs EUR 8.70 per user per month billed annually, or USD 9.50 on the dollar toggle, with a 14-day free trial.

ContractZen Oy, which trades as Diliforce since a June 2026 announcement, has its registered address at Eteläesplanadi 2 in Helsinki and has been in the Finnish trade register since 2014. The site is offered in English, German and Finnish, and the footer lists a Palo Alto address next to Helsinki. The pages read do not say where documents are stored or how formal voting works, so those two questions belong in the first demo.

Standout feature. Diliforce is the only suite in this category that publishes a euro per-user price, a free trial and a bundled contract module on the same page.

#8 Styreplan

Oslo, Norway Founded 2000 NOK 219 per person per month for companies and groups, NOK 189 for foundations and cultural institutions, excluding VAT; no binding period Demo on request

Best for: Norwegian boards that want fixed per-person pricing with BankID and storage included

• Operating company. Styreplan AS
• Jurisdiction. EEA, not EU (Norway)
• Where the data sits. Norwegian servers; all development in Norway
• Source code. Closed source
• Replaces. Diligent Boards

Styreplan sells the full product to everyone at a flat price per person: NOK 219 per month for companies, groups and municipal companies, NOK 189 for foundations, cultural institutions and industry organisations, excluding VAT. BankID login and signing, a data room without a space limit, phone, email and chat support, an annual wheel and a share register are all inside that fee, and there is no binding period.

Styreplan AS is registered in Oslo under organisation number 982461715 at Bogstadveien 27B, and says it was founded in October 2000 with Norwegian customers since 2004. The security page states ISO 27001, Norwegian servers and development entirely in Norway, and the vendor reports 99.98 percent uptime and 94,000 signatures handled, which are its own figures. The site is Norwegian, and listed or supervised companies are sent to a custom quote.

Standout feature. Styreplan is the only tool here with one fixed price per person that already covers BankID signing and unlimited data room storage.

#9 Bård

Karmøy, Norway Founded 2021 From NOK 690 per month per company (up to 5 board members); BankID signature NOK 15 each Demo on request

Best for: Norwegian companies, associations and sports clubs that want a fixed price per board

• Operating company. Bård Styreportal AS
• Jurisdiction. EEA, not EU (Norway)
• Where the data sits. Stored in Norway on Microsoft Azure (data centre ISO-certified per vendor)
• Source code. Closed source
• Replaces. Diligent Boards

Bård prices the board instead of the seat: NOK 690 a month per limited company for up to five board members, with advisers, auditors and other roles free and no binding period. The price list names an AI assistant that knows the board's documents, meeting transcription with a minute draft, an archive with unlimited storage, templates and a board evaluation, and login by BankID, Google or Microsoft with two-factor authentication.

Bård Styreportal AS is registered under organisation number 926476327, with the Norwegian register showing registration in January 2021 and a Karmøy address, and the vendor says more than 2,000 boards use the portal. Data is stored in Norway on Microsoft Azure in a data centre the vendor says is ISO-certified. A BankID signature costs NOK 15, signing without BankID is free, and the pages do not detail plans for large boards or groups.

Standout feature. Bård is the only tool here that treats advisers and auditors as free seats on a fixed per-board price.

#10 BetterBoard

Kolding, Denmark Not published; contact the vendor Demo on request

Best for: Danish companies, housing associations and boards that want MitID signing and Danish support

• Operating company. BetterBoard ApS
• Jurisdiction. EU (Denmark)
• Where the data sits. Not stated on the pages read
• Source code. Closed source
• Replaces. Diligent Boards

BetterBoard is a Danish-developed portal built around a digital meeting book, a minute function, an AI assistant, annotation and an annual calendar. Signing works with MitID and with Swedish and Norwegian BankID, and an observer role lets auditors or lawyers see selected workspaces only, with a log centre and two-factor login for control.

BetterBoard ApS publishes the site from Kolding Åpark 1 in Kolding, Denmark. Data is encrypted with TLS in transit and AES-256 at rest, and the same vendor sells a data room for deals, capital raising and due diligence. What the pages read leave out matters as much: no price, no hosting location, no certification and no ownership description, and the pages are in Danish. Ask for those four items in writing before a pilot.

Standout feature. BetterBoard is the only tool here that signs with MitID and with both Swedish and Norwegian BankID.

#11 Boardeaser

Stockholm, Sweden Not published; tailored quote, 30-day free trial Demo on request

Best for: Swedish companies, housing associations and investment firms that want board work and financial reporting from one vendor

• Operating company. Boardeaser AB
• Jurisdiction. EU (Sweden)
• Where the data sits. Not stated on the pages read (security page refers to the Fortnox group)
• Source code. Closed source
• Replaces. Diligent Boards

Boardeaser places the board portal next to the numbers. Agendas, minutes, permission levels and a document archive sit beside automated financial analysis, group consolidation and annual accounts, so a board member can read the organisation's reporting in the same place as the meeting papers. A digital share register and contract handling complete the governance side, and a 30-day free trial is offered.

Boardeaser AB has organisation number 556930-6664 and its address at Linnégatan 89 in Stockholm, with a second office in Linköping. The security page says it has been part of the Fortnox group since 2024, and Fortnox's own site shows a takeover offer from a consortium of EQT X and First Kraft, both Swedish. Prices need a quote, the pages read are in Swedish, the data location is not stated and formal voting is not described.

Standout feature. Boardeaser is the only tool here that brings financial reporting and group consolidation into the board portal.

#12 Tudu Styreportal

Hønefoss, Norway Founded 2016 NOK 4,500 one-off setup, NOK 5,500 per year licence including one user, NOK 45 per extra user per month, excluding VAT Demo on request

Best for: Small Norwegian companies, housing co-operatives and clubs that want a low fixed cost

• Operating company. Tudu AS
• Jurisdiction. EEA, not EU (Norway)
• Where the data sits. Data stored within the EU/EEA according to the vendor
• Source code. Closed source
• Replaces. Diligent Boards

Tudu Styreportal is built for boards that need a small, dependable routine at a low cost: agendas with drag-and-drop, proposals for decisions per case, invitations, minutes written in the meeting, tasks with owner and deadline, an annual wheel and a share register. Modules adapt to companies, chains, housing co-operatives and sports clubs, and the vendor's five-user example costs NOK 12,160 in the first year and NOK 7,660 afterwards, excluding VAT.

Tudu AS is registered in Ringerike under organisation number 916847564, says it was established in Hønefoss in 2016 and reports more than 3,000 users in Norway across six solutions. The site says all data is stored within the EU or EEA under a standard data processing agreement. Two-factor login by SMS is announced for the fourth quarter of 2026, a dedicated mobile app is still in development, and no certificate is mentioned on the pages read.

Standout feature. Tudu Styreportal is the only tool here whose published first-year cost for a five-user board stays under NOK 13,000.