European Alternatives to Smartsheet
Looking for a European alternative to Smartsheet? Smartsheet Inc. is a Washington company that Blackstone and Vista Equity Partners took private in January 2025, and its site terms are governed by Washington law.
Eleven European tools cover the spreadsheet, Gantt, resource and portfolio work: two grid-first databases, three Gantt-led project tools, two capacity planners and four project suites, from companies in Germany, the Netherlands, Estonia, Ireland, Italy, Bulgaria and France.
How we rank these tools — 4-step process
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1
European ownership, verified
The company is headquartered and incorporated in the EU, EEA or Switzerland, and processes customer data in Europe. A US parent company disqualifies a tool from this page regardless of where its servers are.
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2
Category fit and hands-on review
What the tool actually does, who it suits, and where it falls short — checked against the vendor’s own documentation, changelog and pricing page rather than its marketing copy.
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3
Compliance and pricing check
GDPR posture, hosting location and the prices quoted on this page are verified against the vendor’s public pricing before publication, and re-checked when we revisit the category.
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4
Position on this page
Placement on this page can be paid, and that can affect which tools appear here and the order they appear in. It never buys a good review: a tool that fails the checks above is not here at any price, and payment does not change the shortcomings we write about. A vendor can ask us to correct a factual error — not to remove a criticism.
Vendors can pay for visibility on this page. It never changes what an entry says about a product, including the criticism, and we earn nothing when you click through to a vendor. Paid placement can affect which tools appear here and the order they appear in. Editorial policy
11 European Alternatives to Smartsheet
OpenProject
Berlin open-source project tool with Gantt, a free Community edition and resource and portfolio management on Premium
SeaTable
Mainz spreadsheet-style database with Gantt and timeline views and a free plan for 25 users
Meisterplan
Tübingen portfolio and capacity planner priced by resource, with unlimited free users and no published price
Teamwork.com
Cork project tool with Gantt on a free plan and workload planning from Accelerate
Ganttic
Tartu resource scheduler priced by resource, free up to 10 resources and hosted in Frankfurt
awork
Hamburg project and time tracking tool with capacity planning from EUR 12 per user per month
Baserow
Amsterdam open-core grid database with a timeline view on Premium and a self-hostable MIT core
Twproject
Florence Gantt and resource manager since 2001, in the cloud or on your own server
Factro
Bochum Gantt planner with a free plan for three users and resource management on Professional
Businessmap
Sofia Kanban platform with portfolio workspaces for larger organisations, with no published price
Wimi
Paris collaboration suite with tasks and Gantt, French hosting and plans from EUR 3 per user per month
Key takeaways
- Smartsheet Inc. is a Washington company, acquired by Blackstone and Vista Equity Partners in a $8.4 billion deal completed on 22 January 2025; its site terms are governed by Washington law.
- OpenProject (Berlin, GPL v3) is the strongest overall: a free Community edition, Gantt, and resource and portfolio management on its higher paid plans, from EUR 5.95 per user per month.
- SeaTable (Mainz) is the closest in shape, a grid with Gantt and timeline views, a free plan for 25 users and EUR 9 per user per month for Plus.
- Meisterplan (Tübingen) and Ganttic (Tartu) are the capacity and portfolio planners, both priced by resources rather than users and neither showing amounts on its site.
- Teamwork (Cork), awork (Hamburg), Factro (Bochum) and Twproject (Florence) are project suites with Gantt, and only some include resource planning on their lower plans.
- Baserow (Amsterdam) has a timeline view from its Premium plan, Businessmap (Sofia) offers portfolio workspaces on a Kanban base, and Wimi (Paris) suits teams that need French hosting more than deep planning.
Why people leave Smartsheet
Smartsheet is the tool that proved a spreadsheet grid could run real project work. Rows become tasks, columns hold owners and dates, a Gantt view sits on the same data, and larger plans add portfolios, workload tracking and scenario planning on top. It earned its place by being familiar to anyone who has lived in Excel.
It is also a US company, Smartsheet Inc. of Bellevue, Washington, and since 22 January 2025 a privately held one: Blackstone and Vista Equity Partners completed their $8.4 billion acquisition and the shares stopped trading. The site terms are governed by Washington law, and its privacy policy relies on the EU-US Data Privacy Framework for transfers. Its pricing page lists no free plan, a 30-day trial, and puts portfolios and scenario planning on Enterprise and resource management as an add-on.
This page covers spreadsheet-style and Gantt-driven project work, resource planning and portfolios, not task boards in general. Eleven European tools answer different parts of it: two grid-first databases, three Gantt-led project tools, two capacity and portfolio planners, and four general project suites. None is a one-to-one copy.
- Private-equity ownership of a US company Smartsheet left the stock market in January 2025 and is now owned by Blackstone and Vista Equity Partners. Nothing on its site suggests your data is treated differently because of that, but an owner whose job is to raise returns on a fixed horizon is a fair reason to check how long today's terms and prices will last. The contracting company stays a US one under Washington law.
- The heavy features sit on the top plans On its pricing page Smartsheet includes Gantt in every paid plan, but workload tracking and the timeline view start at Business, portfolios and scenario planning are Enterprise only, and resource management is an add-on. A team that wants portfolio and capacity views is therefore buying the most expensive tier, and often needs a sales call to see the number.
- No free plan to grow into Smartsheet offers a 30-day trial and no free plan. Several European tools here let a real team start for free: OpenProject Community, SeaTable (25 users, 10,000 rows), Teamwork (5 users, 5 projects), Factro (3 users) and Ganttic (10 resources), which makes the switch easy to test without a budget line.
- The European tools split the job differently Smartsheet is one grid with everything on it. Here the grid (SeaTable, Baserow), the Gantt (OpenProject, Teamwork, Twproject, Factro), and the capacity plan (Meisterplan, Ganttic, awork) come from different vendors, with different pricing models: some per user, Ganttic and Meisterplan per resource. Decide which of those three jobs your Smartsheet account really does.
What you have to replace, not just match
Sort your sheets by what they do. Task lists with dates and dependencies move into a Gantt tool (OpenProject, Teamwork, Twproject, Factro). Data-heavy sheets that are really small databases move into a grid tool (SeaTable, Baserow). Cross-project capacity and portfolio sheets are the hard part: they need Meisterplan, Ganttic or a higher awork plan, because that logic is what Smartsheet charges its top tiers for.
Export sheets to CSV or Excel first, because that is the part that moves cleanly. Formulas, cell links between sheets, automations and dashboards must be rebuilt, so pilot one live project in the new tool, with Smartsheet still running, before you cancel the contract.
The alternatives compared
| Position | Tool | Headquarters | Pricing | Jurisdiction |
|---|---|---|---|---|
| #1 | OpenProject | Berlin, Germany | Free Community Edition / Cloud from about €5.95/user/month | EU (Germany) |
| #2 | SeaTable | Mainz, Germany | eu-eea | |
| #3 | Meisterplan | Tübingen, Germany | Priced by number of resources scheduled, unlimited free users; custom quote by resource count (contact sales); 30-day free trial | EU (Germany) |
| #4 | Teamwork.com | Cork, Ireland | Free up to 5 users / $9.99/user/month (Basics) / $24.99 (Accelerate), billed yearly | EU (Ireland) |
| #5 | Ganttic | Tartu, Estonia | Free for up to 10 resources with unlimited free users; paid PRO plans priced by resource count, no published rate card; custom packages for 1,500+ resources | EU (Estonia) |
| #6 | awork | Hamburg, Germany | From €5/user/month billed annually (€8 monthly), Standard €12, Professional €22 | EU (Germany) |
| #7 | Baserow | Amsterdam, Netherlands | eu-eea | |
| #8 | Twproject | Florence, Italy | On-premise Free/Basic/Advanced/Enterprise tiers billed per enabled user (projects unlimited), or Twproject Cloud; no prices published, quote on request | EU (Italy) |
| #9 | Factro | Bochum, Germany | Free for up to 10 users / from about €7.99/user/month | EU (Germany) |
| #10 | Businessmap | Sofia, Bulgaria | Standard and Enterprise tiers, priced per user seat per month in the calculator on the vendor's pricing page; annual plan saves over 20%; free trial with full feature access | EU (Bulgaria) |
| #11 | Wimi | Paris, France | Wimi Communauté €3/user/month, Drive €9, Projets €12, Suite €15 (SME tiers); Enterprise tiers from 50 users; 14-day free trial | EU (France) |
How each alternative compares to Smartsheet
- Which law reaches it. EU (Germany). Smartsheet is run from the United States, so the CLOUD Act obliges the provider to hand over data on a valid order regardless of which country the servers are in.
- Where the data sits. Germany (EU) or self-hosted.
- Source code. Open source, where Smartsheet is not: you can read what it does rather than take the description on trust.
Best for: Teams that want Gantt, resources and portfolios and prefer open source and self-hosting
OpenProject is made by OpenProject GmbH in Berlin, registered at the Amtsgericht Charlottenburg under HRB 117935 B. Its terms of service are governed by German law with Berlin as the place of jurisdiction. The software is licensed under the GNU GPL v3, so you can read, host and modify it.
The Community edition is free and has no user minimum. Enterprise plans are Basic at EUR 5.95, Professional at EUR 10.95 and Premium at EUR 15.95 per user per month, with minimums of 25, 25 and 100 users. Gantt charts are part of the paid plans, and the plan table lists resource management and portfolio management from Premium.
The cloud edition stores data in the EU or, on request, in Germany. It is a project tool rather than a spreadsheet, so a sheet-heavy team will need a few weeks to get used to work packages instead of rows.
What OpenProject does better than Smartsheet
- German company under German law, where Smartsheet is under Washington law
- A free open-source Community edition you can host yourself
- Enterprise plans from EUR 5.95 per user per month, with published prices
- Cloud data in the EU or in Germany, or fully on your own server
Where OpenProject is a step down from Smartsheet
- Not a spreadsheet: work packages replace rows, which takes adjusting to
- Resource and portfolio management only on the Premium plan, with 100 users minimum
- Paid plans need at least 25 users, which is a lot for a small team
- No sheet-style formulas or cell links between projects
Standout against Smartsheet. It is the only option here that combines an open-source core, a free edition and published prices for resources and portfolios.
- Which law reaches it. eu-eea. Smartsheet is run from the United States, so the CLOUD Act obliges the provider to hand over data on a valid order regardless of which country the servers are in.
Best for: Teams that work in sheets, want structured data and need a schedule on top
SeaTable is a no-code database from SeaTable GmbH in Mainz, registered at the Amtsgericht Mainz under HRB 49723. It starts as a grid and adds Kanban, gallery, calendar and timeline views, and its homepage describes using Gantt charts and Kanban boards for project management.
The Free plan allows 25 users, 10,000 rows and 2 GB, and costs nothing. Plus is EUR 9 and Enterprise EUR 18 per user per month on monthly billing, and there are on-premises licences. The homepage says the cloud is hosted in Germany. We did not check which law governs its terms.
It does not have portfolios, baselines or dependency scheduling like a dedicated Gantt tool, so it fits lists, trackers and plans with a modest number of linked tasks.
What SeaTable does better than Smartsheet
- German company with German hosting, outside Washington law
- Works like a spreadsheet, with Gantt, Kanban and timeline on the same data
- A free plan for 25 users and 10,000 rows
- On-premises licences for teams that must run it themselves
Where SeaTable is a step down from Smartsheet
- No portfolio roll-ups or dependency scheduling to match Smartsheet's upper tiers
- Free plan stops at 10,000 rows and 2 GB
- Plus allows 50,000 rows, so large datasets need Enterprise at EUR 18
- Governing law of its terms not verified for this page
Standout against Smartsheet. It is the only option here that starts from a grid and still offers a Gantt view and a free plan for 25 users.
- Which law reaches it. EU (Germany). Smartsheet is run from the United States, so the CLOUD Act obliges the provider to hand over data on a valid order regardless of which country the servers are in.
- Source code. Closed source, as Smartsheet is.
- Independently checked. ISO/IEC 27001:2022, ISO/IEC 27018:2019, TISAX, Software Made in Germany.
Best for: Organisations running many projects that must balance demand against people
Meisterplan is a product of itdesign GmbH in Tübingen, registered at the Amtsgericht Stuttgart under HRB 382021. Its EU terms are an agreement with itdesign GmbH under German law. itdesign was founded in 1999 and has offices in Germany, North America and India, including a US subsidiary in Seattle, so US customers may contract differently.
It does one job: project portfolio management with resource capacity planning, project lifecycle management, goals and what-if scenarios. Pricing is by resources, meaning the people you plan, and users are free and unlimited. The pricing page shows no amounts, and a 30-day trial runs with the Pro functionality and no card.
It is not a task manager or a spreadsheet, so teams still need a tool for daily work. Its footer lists ISO/IEC 27001:2022 and ISO/IEC 27018:2019 certificates.
What Meisterplan does better than Smartsheet
- Portfolio and capacity planning are the product, not a top-tier add-on
- German company under German law for EU customers
- Unlimited free users, so you pay for the people you plan
- 30-day trial with the full Pro functionality
Where Meisterplan is a step down from Smartsheet
- No prices on the site: you must talk to sales to compare cost
- Not a daily task or sheet tool, so it sits alongside another
- Has a US subsidiary, so check which entity signs your contract outside the EU
- Aimed at larger organisations, with packages up to 1,000 resources
Standout against Smartsheet. It is the only option here built entirely around portfolio and capacity planning.
- Which law reaches it. EU (Ireland). Smartsheet is run from the United States, so the CLOUD Act obliges the provider to hand over data on a valid order regardless of which country the servers are in.
- Where the data sits. AWS, in both US and EU regions.
- Source code. Closed source, as Smartsheet is.
- Independently checked. ISO/IEC 27001:2022, SOC 2 Type 2.
Best for: Client-service teams that bill time and want Gantt, workload and profitability
Teamwork.com is run from Cork, Ireland, and its terms of service name an address at Blackpool Retail Park in Cork and are governed by Irish law. Bregal Milestone, a growth-equity firm, invested in 2021 as the company's first external investor, and Teamwork was not acquired. We did not retrieve the legal entity name from the terms, so confirm it on your order.
The Free plan covers up to five users and five projects with Gantt and table views. Basics costs USD 9.99 and Accelerate USD 24.99 per user per month on annual billing, with minimums of 3 and 5 users. Workload and live capacity planning start at Accelerate, and Optimize adds role-based scheduling at a price on request.
Prices are shown in US dollars only, and we did not verify a hosting location.
What Teamwork.com does better than Smartsheet
- Irish company under Irish law, where Smartsheet is under Washington law
- Gantt and table views even on the free plan
- Published prices, from USD 9.99 per user per month
- Workload and capacity planning from Accelerate
Where Teamwork.com is a step down from Smartsheet
- Prices in US dollars only, and Optimize is on request
- Resource planning needs Accelerate, with a five-user minimum
- Investor-backed (Bregal Milestone), though not acquired
- Hosting location and legal entity name not verified for this page
Standout against Smartsheet. It is the only option here with Gantt on a free plan and workload planning at a published price.
- Which law reaches it. EU (Estonia). Smartsheet is run from the United States, so the CLOUD Act obliges the provider to hand over data on a valid order regardless of which country the servers are in.
- Where the data sits. AWS, Frankfurt, Germany.
- Source code. Closed source, as Smartsheet is.
- Independently checked. GDPR compliant; hosted on AWS (ISO/IEC 27001:2013, ISO 9001:2015).
Best for: Agencies, installers and production teams planning people and equipment
Ganttic is run by GANTTIC OÜ, Vallikraavi 2, Tartu, Estonia, with registry code 11979702. The website terms are governed by Estonian law. The owners include its founders, and we found no acquisition. It runs on AWS in Frankfurt, according to its security page.
It is a Gantt-style resource planner: you schedule people, rooms, machinery and vehicles as resources on a timeline. Pricing is by the number of resources, users are unlimited, and the Free plan covers up to 10 resources with every feature except API access. Paid prices are not shown, and a 14-day trial has no resource limit.
It plans resources and does not manage tasks, documents or discussions, so it replaces the workload view of Smartsheet rather than the whole product.
What Ganttic does better than Smartsheet
- Estonian company under Estonian law, with hosting in Frankfurt
- Free plan for up to 10 resources, with unlimited users
- Plans equipment and rooms, not just people
- Pay by resources, so adding colleagues costs nothing extra
Where Ganttic is a step down from Smartsheet
- Resource scheduling only, with no task or document management
- Paid prices not shown on the pricing page
- API access only on paid plans
- Costs grow with the number of resources you plan
Standout against Smartsheet. It is the only option here that treats rooms, machinery and vehicles as plannable resources, on a free plan up to 10.
- Which law reaches it. EU (Germany). Smartsheet is run from the United States, so the CLOUD Act obliges the provider to hand over data on a valid order regardless of which country the servers are in.
- Where the data sits. Germany, on Microsoft infrastructure.
- Source code. Closed source, as Smartsheet is.
- Independently checked. ISO 27001.
Best for: Agencies and service teams that want planning and time tracking in one tool
awork is made by awork GmbH, Großer Burstah 36/38 in Hamburg, registered in Hamburg under 172 488. Its terms name the courts of Hamburg as the place of jurisdiction. Investors include Hi Inov and Swiss Post Ventures, and we found no acquisition.
Basic is EUR 5, Standard EUR 12 and Professional EUR 22 per user per month on annual billing, or EUR 8, 16 and 25 monthly. Basic has a timeline view only, while capacity planning and workload views start at Standard. Time tracking is in all plans.
It leans toward agency work and tasks, so portfolios and spreadsheets are not its strength.
What awork does better than Smartsheet
- German company with Hamburg jurisdiction in its terms
- Time tracking in every plan
- Capacity planning from EUR 12 per user per month
- A no-card trial and published prices
Where awork is a step down from Smartsheet
- No portfolio layer or sheet view
- Basic has a timeline only, not full workload planning
- Standard is recommended for up to 20 users, and Professional for 5 to 100
- AI features cost extra, from EUR 18 per user per month
Standout against Smartsheet. It is the only option here that combines time tracking in every plan with capacity planning from EUR 12.
- Which law reaches it. eu-eea. Smartsheet is run from the United States, so the CLOUD Act obliges the provider to hand over data on a valid order regardless of which country the servers are in.
Best for: Teams that want a self-hostable spreadsheet-database with automation
Baserow is built by Baserow B.V. of Amsterdam, and its terms are governed by Dutch law. The core is published under the MIT licence, so you can host it yourself.
It presents data as a grid, with form and gallery views on every plan, and Kanban, calendar and timeline views from Premium. The Free plan has 3,000 rows per workspace and 2 GB. Premium is USD 10 and Advanced USD 18 per user per month on annual billing.
It is a database, so it offers no dependencies, baselines or portfolio view. We did not verify where its cloud is hosted, and prices are shown in US dollars.
What Baserow does better than Smartsheet
- Dutch company under Dutch law, with an MIT-licensed core
- Self-hostable, so data can stay on your own servers
- Timeline view from USD 10 per user per month
- Familiar grid with forms, automations and an API
Where Baserow is a step down from Smartsheet
- Timeline is not on the free plan, which stops at 3,000 rows
- No dependency scheduling, baselines or portfolios
- Prices shown in US dollars only
- Cloud hosting location not verified for this page
Standout against Smartsheet. It is the only option here with an MIT-licensed core, which makes the grid yours to host.
- Which law reaches it. EU (Italy). Smartsheet is run from the United States, so the CLOUD Act obliges the provider to hand over data on a valid order regardless of which country the servers are in.
- Source code. Closed source, as Smartsheet is.
Best for: Engineering and consulting teams that want Gantt, workload and time tracking
Twproject is run by Twproject S.r.l., Via Venezia 18b, Florence. The product was first released in 2001, and its about page says it is owned by its three co-founders. We did not find a terms-of-service page, so the contract wording is unverified.
It plans projects on a Gantt chart integrated with time, workload and activities, and offers statistics across a portfolio of projects. Licences count enabled users, projects are unlimited, and you can run it on your own infrastructure or as a cloud service on a dedicated Amazon server.
The cloud pricing page shows no amounts and subscriptions run through PayPal, so ask for a quote.
What Twproject does better than Smartsheet
- Italian company owned by its founders
- Unlimited projects on every licence
- Gantt, workload and time tracking in one product
- On-premises or cloud, with a free trial at demo.twproject.com
Where Twproject is a step down from Smartsheet
- No prices on the cloud pricing page
- No terms page found, so the contract entity is not confirmed
- Cloud runs on Amazon servers, with no European location stated
- Pricing and terms require contacting the vendor
Standout against Smartsheet. It is the only option here that has been on the market since 2001 and can run entirely on your own server.
- Which law reaches it. EU (Germany). Smartsheet is run from the United States, so the CLOUD Act obliges the provider to hand over data on a valid order regardless of which country the servers are in.
- Where the data sits. Germany (exclusively).
- Source code. Closed source, as Smartsheet is.
- Independently checked. GDPR.
Best for: Small German-speaking teams and public bodies that want Gantt and resource planning
Factro is a business unit of Schuchert Managementberatung GmbH & Co. KG in Bochum, registered at the Amtsgericht Bochum under HRA 4335. Its terms are governed by German law, with Bochum as the court for business customers.
Basic is free for up to three users. Business is EUR 19.99 and Professional EUR 29.99 per user per month on monthly billing, from three users. Gantt charts with dependencies and milestones are in Business, and resource management, availability and absence planning are in Professional.
A Government edition for public administration is quoted individually. The pricing page does not state where it hosts data.
What Factro does better than Smartsheet
- German company under German law, with a free plan for three users
- Gantt with dependencies and milestones from Business
- Resource and absence planning on Professional
- A dedicated Government edition for public bodies
Where Factro is a step down from Smartsheet
- EUR 19.99 to 29.99 per user per month is dear next to OpenProject or awork
- Three-user minimum on paid plans, and monthly prices quoted
- No portfolio layer or sheet view
- Hosting location not stated on the pricing page
Standout against Smartsheet. It is the only option here with a dedicated edition for public administration.
- Which law reaches it. EU (Bulgaria). Smartsheet is run from the United States, so the CLOUD Act obliges the provider to hand over data on a valid order regardless of which country the servers are in.
- Where the data sits. EU data centres in Dublin or Frankfurt for EU customers, per the vendor's pricing page; the privacy policy still lists AWS in the USA as the default and Ireland on request.
- Source code. Closed source, as Smartsheet is.
- Independently checked. ISO/IEC 27001:2022 (certificate I-1793, Transpacific Certifications Limited, valid to August 2028).
Best for: Larger organisations that run flow-based work and need portfolio visibility
Businessmap, formerly Kanbanize, is run by Businessmap Ltd., a Bulgarian company with offices in Sofia. Its terms are governed by Bulgarian law, and disputes go to arbitration at the Bulgarian Chamber of Commerce and Industry in Sofia, in Bulgarian. Eleven Ventures is listed as a backer, and we found no acquisition of Businessmap itself.
Its site offers Portfolio Workspaces that connect planning with execution across projects, on top of Kanban boards. There are two plans, Standard and Enterprise, and pricing is by seats with no amounts on the page. Enterprise adds a dedicated cloud instance.
It is built for flow-based work and enterprise agility, so teams that think in sheets and Gantt charts may find it a different model.
What Businessmap does better than Smartsheet
- Bulgarian company under Bulgarian and EU law
- Portfolio Workspaces for cross-project visibility
- Dedicated cloud instance on Enterprise
- Annual billing saves over 20 percent on its own page
Where Businessmap is a step down from Smartsheet
- No prices published, so you need sales
- Kanban-first, not sheet or Gantt first
- Arbitration in Bulgarian in Sofia is a barrier for foreign customers
- Aimed at large organisations and enterprise agility
Standout against Smartsheet. It is the only option here that puts portfolio workspaces on top of Kanban flow management.
- Which law reaches it. EU (France). Smartsheet is run from the United States, so the CLOUD Act obliges the provider to hand over data on a valid order regardless of which country the servers are in.
- Where the data sits. France, on Wimi-owned data centres (SecNumCloud-certified).
- Source code. Closed source, as Smartsheet is.
- Independently checked. SecNumCloud SaaS 3.2, ISO/IEC 27001:2022, HDS, NIS2, eIDAS.
Best for: French and public-sector teams that need French hosting more than deep planning
Wimi is published by Cloud Solutions, a French SAS registered in Paris under 528 893 522, at 23 rue d'Anjou. Its legal notice is governed by French law with the courts of Paris. It describes itself as 100 percent French, and we found no acquisition.
Plans are priced per user per month: Community EUR 3, Drive EUR 9, Projects EUR 12 and Suite EUR 15, with tasks, chat, calendar and documents in one workspace. Gantt appears in the site navigation as part of project planning.
It is a collaboration suite first, so resource and portfolio planning are not its focus. Its compliance pages list ISO/IEC 27001:2022, SecNumCloud and HDS.
What Wimi does better than Smartsheet
- French company under French law, with hosting in France
- Published prices from EUR 3 to 15 per user per month
- Documents, chat and tasks in one workspace
- Compliance pages for ISO 27001, SecNumCloud and HDS
Where Wimi is a step down from Smartsheet
- No resource or portfolio planning to match Smartsheet
- Gantt depth not verified on a plan level
- A collaboration suite rather than a planning tool
- Plan-level Gantt features not published on the pricing page
Standout against Smartsheet. It is the only option here with French sovereign hosting as its main selling point.
What actually breaks when you switch
The hard part of leaving Smartsheet is not the rows, which export to CSV or Excel, but the logic around them. Cell links between sheets, formulas, automations, reports and dashboards do not carry across, and portfolios, scenario plans and resource views must be rebuilt in the new tool. Budget the work as a redesign of your process, not as a file conversion.
Decide first which job you are moving. A team using Smartsheet as a shared task list needs a Gantt tool and can move in days. A team whose sheets are really small databases should look at SeaTable or Baserow. A team that rolls projects up into portfolios and capacity views has the longest move, because Meisterplan or Ganttic will want your resource list and project data entered afresh.
Run the new tool in parallel for at least one project cycle. Most of the tools here have a free plan or a trial, so a pilot costs nothing. Keep Smartsheet running until the first portfolio review has been done in the new tool, then cancel before the annual renewal date.
Is there a European tool that works exactly like Smartsheet?
Not one that we could verify. SeaTable is closest in form, because it starts from a grid and adds a Gantt and timeline view, but it is a no-code database first and has no portfolio layer. OpenProject comes closest in function, with Gantt, resources and portfolios, but it is a project tool rather than a spreadsheet.
Each entry says which part of Smartsheet it covers. The honest answer for most teams is a pair: a Gantt or portfolio tool for the schedule and a grid tool for the data.
Which tool replaces Smartsheet portfolios and resource management?
Meisterplan is built for exactly that: project portfolio management with capacity planning and what-if scenarios, priced by resources, with unlimited free users. Ganttic is the lighter option, a resource scheduler with a free plan up to 10 resources. OpenProject lists resource management and portfolio management on its Premium plan, and Teamwork puts workload and capacity planning on Accelerate.
None of them publishes a price for the portfolio tier except OpenProject and Teamwork, so ask for a quote and a trial with your real project list in it.
Can I keep working in spreadsheet form?
Yes, in SeaTable and Baserow, which both present data as a grid and add form, Kanban, calendar and timeline views. SeaTable names a Gantt view and hosts in Germany, according to its homepage. Baserow has a timeline view from its Premium plan and an MIT-licensed core you can self-host.
They do not offer Smartsheet's dependencies, baselines or portfolio roll-ups, so a schedule with many linked tasks belongs in a Gantt tool instead.
Does buying a European tool mean my data stays in Europe?
The contracting company is European in every entry here, and that is the requirement for this site. Where the data sits is a separate question. Ganttic says it runs on AWS in Frankfurt, SeaTable says Germany, OpenProject offers EU or German hosting for its cloud edition and can be self-hosted, and Wimi says France. For Teamwork, Baserow, Factro, awork, Meisterplan, Twproject and Businessmap we did not verify a hosting location, so ask.
Which one to pick
If you want one tool for the schedule, resources and portfolios and you like open source, start with OpenProject. If your team lives in sheets, try SeaTable first, and use Baserow if you want an MIT-licensed core you can host. If your real need is capacity and portfolio planning across many projects, ask Meisterplan and Ganttic for a trial with your own data.
For client-service teams that bill time, Teamwork and awork are the practical choices, with Factro and Twproject for teams that prefer a German or Italian vendor. Businessmap suits flow-based enterprise teams, and Wimi suits those who need French hosting.
Be realistic about the gap. Smartsheet is a mature product, and none of these eleven replaces all of it. Switch if US jurisdiction and private-equity ownership matter to you, or if the price of its upper tiers has become a problem, and keep Smartsheet running in parallel until the new tool has carried one project cycle.
Frequently Asked Questions
OpenProject for most teams: it combines Gantt charts, a free open-source Community edition and resource and portfolio management on its higher paid plans, from a German company. SeaTable suits teams who want to stay in a spreadsheet-like grid, and Meisterplan suits an organisation that needs portfolio and capacity planning across many projects.
Yes. Smartsheet Inc. is headquartered in Washington state, its site terms are governed by Washington law, and its privacy policy relies on the EU-US Data Privacy Framework for transfers from the EU.
Blackstone and Vista Equity Partners, who completed an $8.4 billion acquisition on 22 January 2025. Smartsheet is no longer listed on the stock exchange.
Several have a free tier: OpenProject Community (free and open source, you host it), SeaTable (25 users, 10,000 rows), Teamwork (5 users and 5 projects), Factro (3 users and 5 projects), Ganttic (up to 10 resources) and Baserow (3,000 rows, without the timeline view). Smartsheet lists a 30-day trial and no free plan.
The Community edition is free. The Enterprise plans are EUR 5.95 (Basic, minimum 25 users), EUR 10.95 (Professional, minimum 25) and EUR 15.95 (Premium, minimum 100) per user per month, with a 14-day trial. Resource management and portfolio management are listed on Premium.
awork is EUR 5, 12 or 22 per user per month on annual billing for Basic, Standard and Professional, with capacity planning from Standard. Factro is free for three users, then EUR 19.99 (Business) or EUR 29.99 (Professional) per user per month on monthly billing, with Gantt from Business and resource management on Professional. Teamwork is free for five users, then USD 9.99 (Basics) or USD 24.99 (Accelerate) per user per month on annual billing, with resource management from Accelerate.
Their sites do not publish amounts, so none are quoted here. Meisterplan and Ganttic price by resources (people or equipment you plan) rather than users, and both offer unlimited free users. Meisterplan has a 30-day trial and Ganttic a 14-day trial, and Ganttic has a free plan up to 10 resources.
Yes. Meisterplan and Ganttic are built for it, awork has capacity planning from its Standard plan, Teamwork has workload and capacity planning from Accelerate, Factro has resource management on Professional, OpenProject on Premium, and Twproject advertises resource management as part of the product.
OpenProject is licensed under the GNU GPL v3 and Baserow's core is under the MIT licence, and both can be self-hosted. SeaTable also offers an on-premises edition. The rest are hosted commercial products, and Twproject also sells an on-premises version.
Its terms name Teamwork.com at an address in Cork, Ireland, under Irish law. Bregal Milestone, a growth-equity investor, made its first external investment in 2021, and Teamwork was not acquired. We did not retrieve the legal entity name from the terms, so check it against your order.
Export sheets to CSV or Excel, which every grid and project tool here can read in some form. Formulas, cross-sheet links, automations, reports and dashboards do not transfer, so plan to rebuild them and test with one live project first.
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