European Membership Management Tools

#1 easyVerein

Freiburg im Breisgau, Germany Free demo; Office from 15.30 EUR per month and Professional from 19.38 EUR per month (prices as shown on the vendor page, 19% VAT included, 15% off for annual billing) Demo on request

Best for: German-speaking clubs and associations that want member records, dues and bookkeeping in one cloud tool

• Operating company. SD Software-Design GmbH
• Jurisdiction. EU (Germany)
• Where the data sits. Germany (server location stated by the vendor)
• Source code. Closed source
• Replaces. Wild Apricot, MemberClicks

easyVerein is the club suite of SD Software-Design GmbH, a Freiburg company entered in the commercial register under HRB 713955. The Office and Professional levels list member management, a member area with an app, address management, a club calendar, voting, accounting, inventory, rooms and reservations, meeting minutes, file and task management. The vendor also lists a REST API and data import and export, and says the tool can act as an identity provider.

Licence sizes start at Small (3 administrators, up to 100 members, 10 GB) and rise through Medium and Large, up to 500 members, after which clubs request an individual licence. The configurator shows Office from 15.30 EUR and Professional from 19.38 EUR a month with 19% VAT, 15% less on annual billing, and monthly billing only by direct debit. The vendor states servers in Germany, and the pages are written in German for sports, tennis, music and allotment clubs.

Standout feature. easyVerein is the only tool here that lists voting, meeting minutes and an identity-provider function next to club accounting.

#2 ClubDesk

Basel, Switzerland Free (50 members); S CHF 13, M CHF 20, L CHF 36 and XL CHF 41 per month (prices as shown on the vendor page) Demo on request

Best for: Small and mid-sized clubs in Switzerland, Germany and Austria that want a free start

• Operating company. reeweb ag
• Jurisdiction. Switzerland (adequacy decision, outside the EEA)
• Where the data sits. Switzerland: hosting by Nine Internet Solutions AG, Zurich (sub-processor list, September 2025)
• Source code. Closed source
• Replaces. Wild Apricot, MemberClicks

ClubDesk is club software from reeweb ag, a stock company in Basel (UID CHE-114.676.055) with pages for Switzerland, Germany and Austria and extra French and Italian versions for Swiss users. The modules named on the site are member management, a club website, invoices and bookkeeping, donations, a calendar, documents and email. ClubDesk Free carries every module with limited functions for up to 50 members and 100 MB of storage.

Paid plans step up by member count and storage: S for 100 members and 1 GB at CHF 13 a month, M for 250 members and 2 GB at CHF 20, L for 500 members and 5 GB at CHF 36, and XL at CHF 41 with 8 GB.

A custom web address and club mailboxes start with M. The privacy notice appoints V-Formation GmbH in Karlsruhe as EU representative, and the sub-processor list names Nine Internet Solutions in Zurich plus US vendors Freshworks, ActiveCampaign and Mailchimp.

Standout feature. ClubDesk gives a club of up to 50 members every module on a free tier, website included.

#3 Campai

Berlin, Germany 30 EUR per month up to 100 members, all applications included; payment fees and extras listed separately (see vendor website) Demo on request

Best for: Clubs and organisations that want one tool for members, bookkeeping and bookings

• Operating company. campai GmbH
• Jurisdiction. EU (Germany)
• Where the data sits. Not stated on the pages reviewed; privacy policy names Microsoft services with US processing under standard contractual clauses
• Source code. Closed source
• Replaces. Wild Apricot, MemberClicks

Campai is the club platform of campai GmbH in Berlin (HRB 192374 B, Amtsgericht Charlottenburg), run by managing director Alexander Adam according to its imprint. One package bundles member management, newsletters, dues and donations, bookkeeping, course and event booking, material and facility management, a club app and full API access, with unlimited users. The vendor says bank statements are booked automatically, and role rights can be set per area for read, change, add and delete.

The base price is 30 EUR a month for up to 100 members, with a slider for larger bands. Online payments cost 2.5% plus 0.25 EUR by card or Apple and Google Pay and 3.99% plus 0.39 EUR by PayPal, while transfers and direct debit are free. A managed option, Verein as a Service, starts at 200 EUR a month. Support runs through tickets, not telephone, and the privacy policy names Microsoft services with processing in the USA.

Standout feature. Campai includes every application and an unlimited number of users in a single flat band price.

#4 Beacon CRM

London, United Kingdom Founded 2017 Starter from 37 GBP per month (33.50 GBP with annual billing); Standard from 127 GBP per month (114 GBP with annual billing) Demo on request

Best for: UK charities that want one database for supporters, members, events and cases

• Operating company. Beacon Apps Ltd
• Jurisdiction. United Kingdom (adequacy decision, outside the EEA)
• Where the data sits. Not stated on the pages reviewed
• Source code. Closed source
• Replaces. Wild Apricot, Glue Up

Beacon CRM is made by Beacon Apps Ltd, registered in England and Wales under number 11097096 and, according to its about page, founded in 2017 in Shoreditch, London, with a team of more than 50. The front page splits its features into raising funds (donations, memberships, tickets) and helping others (case management, grant making), so a membership scheme is one module inside a charity database and not the whole product.

Starter begins at 37 GBP a month for 500 to 2,000 contacts, 3 users and 10 read-only users, and Standard at 127 GBP for 2,500 to 50,000 contacts and 10 users; annual billing saves 10%, and platform fees on payments are 0%. Beacon states ISO 27001:2022 and Cyber Essentials Plus. The pages we read do not name a hosting region, and data may leave the UK under safeguards.

Standout feature. Beacon CRM keeps donors, members, ticket buyers and casework in one database with 0% platform fees on payments.

#5 Vereinsplaner

Linz, Austria Free; Pro 12.42 EUR per month (149 EUR per year); Premium 19.92 EUR per month (239 EUR per year); Ultimate 49.92 EUR per month (599 EUR per year); promotional discount shown on the page Demo on request

Best for: Clubs in Austria, Germany and Switzerland that want a free start with unlimited members

• Operating company. Vereinsplaner GmbH
• Jurisdiction. EU (Austria)
• Where the data sits. Germany (Hetzner GmbH, per vendor feature table)
• Source code. Closed source
• Replaces. Wild Apricot, MemberClicks

Vereinsplaner comes from Vereinsplaner GmbH at Gruberstraße 1 A in Linz (Firmenbuch FN 510632 f), and its imprint lists Germany, Austria, Switzerland, Italy, Liechtenstein and Luxembourg as supported countries. Every plan allows unlimited members; what differs is accounts, groups, storage and modules. Free already includes member management, dues, the web and mobile app, events and news, chat and polls, on 5 accounts, 1 group and 50 MB.

Pro (12.42 EUR a month, 149 EUR a year) raises the limits to 50 accounts, 15 groups and 5 GB and adds VereinsPay, the newsletter tool, SEPA file generation and custom fields.

Premium (19.92 EUR, 239 EUR a year) adds a bank connection and 1,000 emails a month, and Ultimate (49.92 EUR, 599 EUR a year) reaches 600 accounts and a stated 99.92% uptime. Finance, section and inventory management is an add-on. The vendor names Hetzner GmbH in Germany for all plans.

Standout feature. Vereinsplaner is the only tool in this list with unlimited members on every plan, free included.

#6 Verein.cloud

Meersburg, Germany Free; PRO 19.90 EUR per month and MAX 29.90 EUR per month, both incl. VAT with 12-month term and annual payment; bookkeeping add-on priced separately Demo on request

Best for: Small German clubs that want a free start and add dues handling later

• Operating company. Tineon AG
• Jurisdiction. EU (Germany)
• Where the data sits. Not stated for the member software; the website uses Vercel and Supabase
• Source code. Closed source
• Replaces. Wild Apricot, MemberClicks

Verein.cloud is provided by Tineon AG at Uferpromenade 5 in Meersburg, entered in the Freiburg register under HRB 706986, with a board member and a supervisory board named in the imprint. The Free tier covers member management, lists and mail merge, departments, users and roles and a digital application form. PRO adds dues, reminders and donations, and MAX adds the full app.

PRO costs 19.90 EUR a month on a twelve-month term paid annually (238.80 EUR upfront) after a 30-day trial that ends on its own; MAX costs 29.90 EUR a month. Bookkeeping is an add-on to every tier, even Free, covering a chart of accounts, receipts, bank and PayPal import, cash book, invoices and DATEV and tax-advisor handover according to the vendor. The privacy statement covers the website only, so the hosting of member data is not confirmed.

Standout feature. Verein.cloud lets a club add bookkeeping with DATEV and tax-advisor handover even on its free tier.

#7 Hivebrite

Paris, France Founded 2012 From $895/month, billed annually Demo on request

Best for: Large associations and alumni networks that need chapters, tiered dues and donations on one platform and can budget for it

• Operating company. Kit United SAS
• Jurisdiction. EU (France)
• Source code. Closed source
• Replaces. Circle, Mighty Networks, Bevy

Hivebrite is the membership and community platform of Kit United SAS, a French société par actions simplifiée on the Paris commercial register (RCS Paris), based at 6 rue Auber. The company was established in 2012 and launched the platform in 2015. Foreign subsidiaries in New York, London and Sydney are owned by the French parent. Chapters, tiered dues and donation collection sit next to discussion spaces, events and connections.

Published pricing covers two tiers: Core at $895 a month billed annually for unlimited users with email campaigns and automation, and Flex at $1,995 a month with 5 group-admin seats and 10 groups.

Prime and Custom Fit are quoted after a discovery call, and there is no free tier or trial. Its Data Processing Agreement names AWS and Google Cloud, and the sub-processor list mixes EU regions (Ireland, Frankfurt, Belgium, Zurich) with Sydney and North Virginia. The company says it serves more than 2,000 associations and alumni networks.

Standout feature. Hivebrite combines chapters, tiered dues and donation collection under a French parent company.

#8 Spond

Oslo, Norway Free for teams and group admins per the vendor site; Spond Club pricing not published on the pages reviewed Demo on request

Best for: Sports teams and clubs that want scheduling and payments in a free app

• Operating company. Spond AS
• Jurisdiction. EEA, not EU (Norway)
• Where the data sits. Not stated; privacy policy says some processors are outside the UK/EEA, including the US, under standard contractual clauses
• Source code. Closed source
• Replaces. Wild Apricot

Spond is run by Spond AS, a Norwegian aksjeselskap with organisation number 998 209 218 in Oslo, registered since 2012 according to the Brønnøysund register. The vendor describes it as a free sports team management app. The app handles group setup, events, invites and reminders, file storage, messaging, payments, group fundraising, guardians and availability requests, and it is aimed at coaches and group admins.

A second product, Spond Club, adds the club-admin layer: member and group management, event planning, a club website, courses and academies, and payment collection. Its price is not published on the pages we reviewed. The terms apply Norwegian law with Oslo District Court as venue, a UK entity, Spond Ltd, is controller for UK competitions, and the privacy policy lists processors outside the UK and EEA, including the US, under standard contractual clauses.

Standout feature. Spond offers a team app with guardian handling and availability requests at no cost to group admins.

#9 Sportlomo

Castlebar, County Mayo, Ireland Pricing on request (book an introductory call) Demo on request

Best for: National governing bodies, federations and leagues that manage registration and competitions on one system

• Operating company. Sportlomo Limited
• Jurisdiction. EU (Ireland)
• Where the data sits. Ireland and Germany (AWS data centres, per privacy policy)
• Source code. Closed source
• Replaces. Wild Apricot

Sportlomo is the platform of Sportlomo Limited, headquartered in Castlebar, County Mayo, and registered under Irish law according to its terms; the company also trades in Ireland as Sports Manager. The solution areas on the site are registration and membership, governance, compliance and safe sport, events and ticketing, competitions, games and officials, apps and communications, websites, and payments and finance, written for national bodies, leagues, tournaments and their clubs.

The vendor says it serves over 500 sports organisations in more than 30 countries, which is a vendor claim. The privacy policy states AWS data centres in Ireland and Germany with retention in the EU, and says clients can ask for storage in their own country case by case. Prices are not published, and the site points to an introductory call.

Standout feature. Sportlomo runs registration, competitions and safeguarding for federations on a platform that states EU retention.

#10 Cobot

Berlin, Germany Priced per paying member (slider on the vendor page); External Bookings add-on 19 EUR per month; Premium Support 109 EUR per month; 30-day free trial Demo on request

Best for: Coworking and flex-space operators that bill members and manage rooms

• Operating company. Upstream - Agile GmbH
• Jurisdiction. EU (Germany)
• Where the data sits. Not stated; storage and backups at Amazon Web Services EMEA SARL, Luxembourg, per privacy policy
• Source code. Closed source
• Replaces. Wild Apricot

Cobot is developed and operated by Upstream - Agile GmbH at Harzer Straße 39 in Berlin (HRB 110149 B, Berlin-Charlottenburg), which says it has served coworking spaces since 2008 and operates in over 90 countries (vendor claims). Every plan includes the member app, a white-label member portal, visitor and member management, room and resource booking, automated billing, day passes, multi-location management, access control, analytics and an open API with over 100 integrations.

The vendor counts paying members only, not drop-in users, visitors or event attendees, and takes no processing fees on sales to members; it charges 9% on external bookings, 5% on drop-in passes and 3% on event tickets. Add-ons are External Bookings at 19 EUR and Premium Support at 109 EUR a month, with a 30-day trial. The privacy policy names Amazon Web Services EMEA SARL in Luxembourg for storage and Salesforce among other processors.

Standout feature. Cobot bills coworking members and controls door access from the same system, counting only paying members.