European Alternatives to Wild Apricot
Looking for a European alternative to Wild Apricot? Its terms of use are a contract with Wild Apricot Inc. of Toronto, governed by Ontario law, and its privacy policy names Personify Inc. of Austin, Texas as the group behind it. The product bundles a member database, website builder, events, email, payments and a mobile app.
The European tools below come from Germany, Switzerland, Austria, the UK, Norway, Ireland and France. Club-focused options such as easyVerein, ClubDesk and Campai publish their prices in euros or francs, while Beacon CRM and Hivebrite serve charities and associations.
How we rank these tools — 4-step process
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1
European ownership, verified
The company is headquartered and incorporated in the EU, EEA or Switzerland, and processes customer data in Europe. A US parent company disqualifies a tool from this page regardless of where its servers are.
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2
Category fit and hands-on review
What the tool actually does, who it suits, and where it falls short — checked against the vendor’s own documentation, changelog and pricing page rather than its marketing copy.
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3
Compliance and pricing check
GDPR posture, hosting location and the prices quoted on this page are verified against the vendor’s public pricing before publication, and re-checked when we revisit the category.
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Position on this page
Placement on this page can be paid, and that can affect which tools appear here and the order they appear in. It never buys a good review: a tool that fails the checks above is not here at any price, and payment does not change the shortcomings we write about. A vendor can ask us to correct a factual error — not to remove a criticism.
Vendors can pay for visibility on this page. It never changes what an entry says about a product, including the criticism, and we earn nothing when you click through to a vendor. Paid placement can affect which tools appear here and the order they appear in. Editorial policy
10 European Alternatives to Wild Apricot
easyVerein
Freiburg club software with member records, accounting and an app, hosted in Germany
ClubDesk
Basel club software with a free tier, website builder and bookkeeping in one login
Campai
Berlin all-in-one platform with one flat price per member band and unlimited users
Beacon CRM
London charity CRM that adds memberships, donations and tickets, priced in pounds
Vereinsplaner
Linz club software with a free plan, servers at Hetzner in Germany and a DACH focus
Verein.cloud
Meersburg club software with a free tier, dues handling and optional bookkeeping
Hivebrite
Paris-built membership platform for associations and alumni networks, with published entry pricing
Spond
Oslo team and club app for sports groups, free for group admins, with a paid club product
Sportlomo
Irish platform for sports governing bodies covering registration, competitions and safeguarding
Cobot
Berlin coworking management platform with member billing, bookings and access control
Key takeaways
- Wild Apricot's terms of use are a contract with Wild Apricot Inc. in Toronto, governed by the law of Ontario, Canada.
- The Wild Apricot privacy policy is issued by Personify Inc. and its affiliates, including MemberClicks LLC, and names AWS in the United States as the hosting provider.
- On its pricing page, Wild Apricot charges by contact count, and 100 contacts cost $66.00 a month on monthly billing or $56.10 with a two-year prepayment.
- Every Wild Apricot package has the same features, so the contact tier is the only thing that changes the price.
- Vereinsplaner and ClubDesk publish a free plan, and Campai charges a flat 30 EUR a month up to 100 members.
Why people leave Wild Apricot
Wild Apricot is a membership suite for clubs, chambers, associations and charities: a contact database, a drag-and-drop website with a members-only area, event registration, email, online payments, donations, a shop and a mobile app, all sold as one package. Its pricing page claims more than 15,000 organizations and a 60-day trial without a credit card. For a volunteer treasurer with no IT support, that breadth is the reason it ends up on shortlists.
The questions start when you read who you are contracting with. The terms of use are a legally binding contract with Wild Apricot Inc., disputes go to the courts of Toronto under Ontario law, and invoices outside Canada are in US dollars. The privacy policy, meanwhile, is issued by Personify Inc. together with a2z Personify, WildApricot Inc. and MemberClicks LLC, and says personal data may be stored on servers of AWS in the United States.
A European club or association that wants its member list under the law of its own country, a price in euros, or a price that does not climb with every extra contact therefore has real reasons to compare. The ten tools below answer different versions of that question, from a Swiss club suite to a Norwegian sports app.
- The contract is Canadian, the group behind it is American Wild Apricot's terms name Wild Apricot Inc. as the contracting party and send every dispute to Toronto under Ontario law, with intellectual property claims under Canadian federal law. A member organisation in Munich or Utrecht has no home court. The privacy policy adds that the parent group is Personify, and that data stored in the United States may be subject to lawful access requests by federal and state authorities, in the policy's own words.
- Member data is hosted with AWS in the United States The privacy policy states that personal data may be transferred to and stored on servers at Wild Apricot's hosting provider, Amazon Web Services, in the United States. It also points out that the European Commission has recognised Canada as adequate for commercial organisations, which covers the Canadian entity but not the American hosting. Tools such as easyVerein and Vereinsplaner state a German server location, and ClubDesk names a Zurich host.
- The price follows your contact count, in dollars The pricing page asks how many contacts you manage, with steps from 100 up to 50,000. For 100 contacts it showed $66.00 a month on monthly billing, $59.40 with a one-year prepayment and $56.10 with two years. Every package has the same features, so the bill grows only with your list. Terms add that fees can change on 30 days' notice, posted on the site. A flat euro price per plan is a different model.
- Card payments run through the group Online payments are integrated with Personify Payments, which the pricing page describes as PCI DSS Level 1 certified; other payment systems can be used for an additional fee. German and Austrian clubs mostly collect dues by SEPA direct debit, and the European club tools below build that into their dues handling instead of treating it as an extra.
What you have to replace, not just match
Before you leave, list what Wild Apricot currently does for you. The obvious parts are the member database with custom fields, membership levels with automatic renewals and reminders, and the online directory.
Less visible are the website (many organisations run their whole public site on it, so a switch means rebuilding pages or keeping a separate site), the event pages with waitlists and guest registration, email sequences triggered by member actions, and the shop. Each of these needs an owner on the new system, or a conscious decision to drop it.
Money flows are the second list. Dues and event fees are taken through Personify Payments or another gateway, financial reports can be exported to QuickBooks or CSV, and recurring card charges are stored on the processor's side.
Moving to a European tool means a new mandate or card consent from members in most cases, a new chart of accounts if you use a ledger, and a check of what your treasurer or auditor needs for the closing year. Integrations come last: the pricing page mentions WordPress embedding and widgets, so any site that embeds a Wild Apricot form needs those pieces swapped as well.
The alternatives compared
| Position | Tool | Headquarters | Pricing | Jurisdiction |
|---|---|---|---|---|
| #1 | easyVerein | Freiburg im Breisgau, Germany | Free demo; Office from 15.30 EUR per month and Professional from 19.38 EUR per month (prices as shown on the vendor page, 19% VAT included, 15% off for annual billing) | EU (Germany) |
| #2 | ClubDesk | Basel, Switzerland | Free (50 members); S CHF 13, M CHF 20, L CHF 36 and XL CHF 41 per month (prices as shown on the vendor page) | Switzerland (adequacy decision, outside the EEA) |
| #3 | Campai | Berlin, Germany | 30 EUR per month up to 100 members, all applications included; payment fees and extras listed separately (see vendor website) | EU (Germany) |
| #4 | Beacon CRM | London, United Kingdom | Starter from 37 GBP per month (33.50 GBP with annual billing); Standard from 127 GBP per month (114 GBP with annual billing) | United Kingdom (adequacy decision, outside the EEA) |
| #5 | Vereinsplaner | Linz, Austria | Free; Pro 12.42 EUR per month (149 EUR per year); Premium 19.92 EUR per month (239 EUR per year); Ultimate 49.92 EUR per month (599 EUR per year); promotional discount shown on the page | EU (Austria) |
| #6 | Verein.cloud | Meersburg, Germany | Free; PRO 19.90 EUR per month and MAX 29.90 EUR per month, both incl. VAT with 12-month term and annual payment; bookkeeping add-on priced separately | EU (Germany) |
| #7 | Hivebrite | Paris, France | Core $895/month and Flex $1,995/month, both billed annually; Prime and Custom Fit quoted after a discovery call; no free trial | EU (France) |
| #8 | Spond | Oslo, Norway | Free for teams and group admins per the vendor site; Spond Club pricing not published on the pages reviewed | EEA, not EU (Norway) |
| #9 | Sportlomo | Castlebar, County Mayo, Ireland | Pricing on request (book an introductory call) | EU (Ireland) |
| #10 | Cobot | Berlin, Germany | Priced per paying member (slider on the vendor page); External Bookings add-on 19 EUR per month; Premium Support 109 EUR per month; 30-day free trial | EU (Germany) |
How each alternative compares to Wild Apricot
Best for: German clubs that keep dues, bookkeeping and member records in one cloud tool
Against Wild Apricot, easyVerein trades the website and shop for accounting. It stores member records, handles dues, includes a calendar, voting and reservations, and offers a REST API and import and export. SD Software-Design GmbH, registered in Freiburg, publishes its server location as Germany, which answers the hosting question that Wild Apricot answers with AWS in the United States.
Pricing is also stated differently: Office from 15.30 EUR a month and Professional from 19.38 EUR, VAT included, with 15% off for annual billing, against $66.00 a month for 100 contacts at Wild Apricot. The licence still grows with club size, so ask for the figure for your membership count.
What easyVerein does better than Wild Apricot
- Server location stated as Germany
- Bookkeeping and voting inside the product
- Entry price in euros with VAT shown
- Registered German company as contract partner
Where easyVerein is a step down from Wild Apricot
- No permanent free plan, only a demo licence
- Pages in German, no English product site
- No drag-and-drop website like Wild Apricot has
Standout against Wild Apricot. easyVerein is the one in this list that puts a club ledger next to member records and a German server location.
Best for: Small Swiss, German and Austrian clubs that want a website and finances without a budget
ClubDesk is the closest in scope to the Wild Apricot idea of a member database plus a club website, but sold by reeweb ag of Basel. The free tier covers up to 50 members with limited functions; paid plans run S at CHF 13, M at CHF 20, L at CHF 36 and XL at CHF 41 a month. Hosting is at Nine Internet Solutions in Zurich, so member data stays in Switzerland.
Switzerland is outside the EEA, so the legal footing differs from the EU tools: the adequacy decision covers transfers, and the vendor names an EU representative in Karlsruhe for GDPR requests. The sub-processor list includes US vendors for support and email, which a strict-hosting buyer should read before signing.
What ClubDesk does better than Wild Apricot
- Free tier for up to 50 members
- Website and bookkeeping in one login
- Prices per plan, not per contact tier
- Hosting in Zurich rather than the United States
Where ClubDesk is a step down from Wild Apricot
- Custom domain only from the M plan
- US sub-processors for support and email
- German-language focus
Standout against Wild Apricot. ClubDesk combines a permanent free tier, a club website and Swiss hosting, a mix Wild Apricot sells only after its trial.
Best for: German organisations that want one flat price, unlimited users and automatic bank booking
Campai from Berlin replaces the per-contact price curve with bands: 30 EUR a month up to 100 members, all applications included and users unlimited. That is cheaper than Wild Apricot's $66.00 for 100 contacts on monthly billing, though payment fees and extras are listed separately, so the headline is not the whole bill.
The product also reaches into bookkeeping, with automatic bank booking, and into course, event and facility booking, plus full API access and per-area rights. Hosting is the weak point: the pages we read did not state where the member database sits, and the privacy policy mentions Microsoft services with US processing under standard contractual clauses.
What Campai does better than Wild Apricot
- Published flat band price with unlimited users
- Automatic bank booking inside the product
- Facility and course booking included
- Full API access
Where Campai is a step down from Wild Apricot
- Hosting location not stated
- Payment fees on top of the base price
- Ticket support only, no telephone
Standout against Wild Apricot. Campai is the only one here whose entry price covers every application and an unlimited number of users.
Best for: UK charities that track supporters, members, events and casework in one database
Beacon CRM from London answers a different part of the Wild Apricot customer base, the charities. Memberships, donations and tickets sit in one database, with zero platform fees on payments, SQL access via data warehousing, and ISO 27001:2022 and Cyber Essentials Plus listed on its pages. Starter begins at 37 GBP a month, or 33.50 GBP billed annually.
Pricing scales with contacts and users, similar to Wild Apricot's logic but in pounds, and the Standard plan starts at 127 GBP. There is no website builder named, so a charity that publishes its site through Wild Apricot would need a separate site. The hosting region is not stated, and the UK relies on an adequacy decision for EU buyers.
What Beacon CRM does better than Wild Apricot
- Donations and memberships in one supporter database
- ISO 27001:2022 and Cyber Essentials Plus
- No platform fee on payments
- SQL access for reporting
Where Beacon CRM is a step down from Wild Apricot
- No built-in website builder named
- Aimed at UK charities
- Hosting region not stated
Standout against Wild Apricot. Beacon is the choice if reporting on donors and members matters more than the website.
Best for: DACH clubs that want unlimited members, a free plan and documented hosting
Vereinsplaner from Linz puts no cap on member numbers on any plan, which removes the contact-tier logic of Wild Apricot. Free covers the app, dues and events but is limited to 5 accounts and 1 group; Pro is 12.42 EUR a month (149 EUR a year), Premium 19.92 EUR (239 EUR) and Ultimate 49.92 EUR (599 EUR).
The vendor's feature table names Hetzner in Germany as host, and Pro brings SEPA file generation. Finance, section and inventory features need an add-on package, and a promotional discount on the pricing page makes the final price vary. Pages are in German and cover Germany, Austria, Switzerland, Italy, Liechtenstein and Luxembourg.
What Vereinsplaner does better than Wild Apricot
- No member limit on any plan
- Hetzner hosting stated in Germany
- SEPA file generation from Pro
- Free plan with app, dues and events
Where Vereinsplaner is a step down from Wild Apricot
- Free plan limited to 5 accounts and 1 group
- Finance features need an add-on
- No website builder comparable to Wild Apricot
Standout against Wild Apricot. Vereinsplaner is the tool here with unlimited members on every plan, free one included.
Best for: Small German clubs that start with a free tier and add dues handling later
Verein.cloud from Tineon AG in Meersburg offers a permanent free tier with roles and rights, and every tier includes a digital membership application. Dues, reminders and donations start at PRO (19.90 EUR a month incl. VAT, 12-month term, annual payment); MAX is 29.90 EUR and adds the app. A 30-day PRO trial needs no payment data.
Bookkeeping is an add-on with a DATEV handover, which suits German treasurers who hand data to a tax adviser. Where the member data is hosted is not stated for the software, and the annual payment is due upfront, which is a harder commitment than Wild Apricot's monthly option.
What Verein.cloud does better than Wild Apricot
- Permanent free tier with roles and rights
- DATEV handover for bookkeeping
- Trial without payment data
Where Verein.cloud is a step down from Wild Apricot
- Dues only from PRO
- Hosting of member data not stated
- Annual payment due upfront
Standout against Wild Apricot. Verein.cloud is the tool with a DATEV handover for bookkeeping, aimed at clubs that already work with a German tax adviser.
Best for: Large associations and alumni networks with chapters, tiered dues and a budget
Hivebrite, operated by Kit United SAS in Paris, is the only French option and by far the most expensive: Core is $895 a month billed annually, Flex $1,995, and the upper tiers are quoted after a discovery call. Unlike Wild Apricot's 60-day trial, there is no free tier or trial. It does cover chapters, tiered dues and donation collection, which maps to multi-chapter Wild Apricot accounts.
The parent company is French, with the New York, London and Sydney entities as subsidiaries. Hosting is not EU-only: the sub-processor list includes non-EEA regions and many US-headquartered vendors under standard contractual clauses. The company says it serves more than 2,000 associations and alumni networks.
What Hivebrite does better than Wild Apricot
- Chapters and tiered dues built in
- French parent company
- ISO 27001 certification
Where Hivebrite is a step down from Wild Apricot
- Entry price of $895 a month
- No EU-only hosting commitment
- No free tier or trial
Standout against Wild Apricot. Hivebrite is the one with a French parent and chapter management, at a price set for large networks.
Best for: Sports teams that need availability and payments from parents
Spond from Oslo is an app first. Group admins use it for free according to the vendor, with availability requests, guardian handling, payments and fundraising; Spond Club adds a club website and courses, though its price is not published. For a youth football team that used Wild Apricot only for event sign-ups, the app is simpler.
It does not replace a member directory or accounting. Norway is in the EEA but not in the EU, the terms apply Norwegian law with Oslo as venue, and the privacy policy lists processors outside the UK and EEA, including the United States, under standard contractual clauses.
What Spond does better than Wild Apricot
- Free for group admins
- Attendance and guardian handling in an app
- Norwegian law and Oslo venue stated in the terms
Where Spond is a step down from Wild Apricot
- No member directory or accounting
- Spond Club price not published
Standout against Wild Apricot. Spond is the cheapest route for teams, since group admins pay nothing according to the vendor.
Best for: National bodies and leagues that register players and manage competitions
Sportlomo of Castlebar, Ireland covers a use that Wild Apricot only touches: player registration across affiliated clubs, competitions and safeguarding in one platform, with payments and finance included. The vendor claims 500+ sports organisations in 30+ countries; treat that as a vendor claim.
Data is stated to stay in Ireland and Germany, on AWS data centres per the privacy policy, so the host is a US provider in EU locations. Prices are not published and start with an introductory call. A single local club will find it heavy next to a Wild Apricot plan.
What Sportlomo does better than Wild Apricot
- Registration and competitions in one system
- Data stated to stay in Ireland and Germany
- Safeguarding tools for governing bodies
Where Sportlomo is a step down from Wild Apricot
- Prices not published
- Heavy for a single club
Standout against Wild Apricot. Sportlomo is the only tool here built for governing bodies that affiliate many clubs.
Best for: Coworking and flex-space operators billing members and booking rooms
Cobot from Upstream - Agile GmbH in Berlin only fits the slice of Wild Apricot users who run a shared workspace. It prices per paying member, with visitors not counted, and bundles access control, room booking, a white-label member portal and an open API. A 30-day free trial needs no credit card.
Add-ons are External Bookings at 19 EUR a month and Premium Support at 109 EUR a month. The base price is shown by a slider that does not render as text, so we could not quote it. Storage and backups are at Amazon Web Services EMEA SARL in Luxembourg, but some services process data in the United States.
What Cobot does better than Wild Apricot
- Per paying member pricing, visitors free
- Door access and room booking included
- White-label portal and app
Where Cobot is a step down from Wild Apricot
- Specific to coworking spaces
- No dues or bookkeeping for non-profits
Standout against Wild Apricot. Cobot is the only tool here with access control and room booking at its core.
What actually breaks when you switch
The first break is the website. Wild Apricot customers often run their public pages and a members-only area on the same platform, and only ClubDesk lists a club website, and none matches the builder and shop of the same kind.
Expect to keep a separate site, usually WordPress or a club homepage tool, and to rebuild membership application forms on the new product. Do this before you cancel, because old links from search engines and newsletters point at the Wild Apricot pages.
The second break is payments and contracts. Stored cards and recurring charges sit with the processor and do not travel with a CSV file, so members need to authorise again, and German clubs should plan a new SEPA mandate round.
The terms allow fee changes on 30 days' notice and keep a copy of submissions after termination for archival purposes, so check your billing date, export your data first, and ask for deletion in writing once the switch is done. Retraining is the last cost: a volunteer board that learned the Wild Apricot admin screens in English will meet German-language interfaces at several of the tools above.
Is Wild Apricot a European or a US product?
Neither cleanly. The company you sign with is Wild Apricot Inc. in Toronto, and the terms apply Ontario law. The privacy policy, though, is written for Personify Inc. and affiliates, and Personify is listed on the site as an Austin, Texas group. So the contract is Canadian, the owner is American, and the data may sit with AWS in the United States.
For a European organisation this mix matters less as a verdict than as a checklist: which court, which currency, which hosting country, and who can be asked for the data. Each European tool on this page answers those four points in a different way, and several answer them on a single vendor page.
How much does Wild Apricot cost compared with European club software?
Wild Apricot published $66.00 a month for 100 contacts on monthly billing on 19 October 2026, with discounts for one and two years of prepayment and higher tiers up to 50,000 contacts. The European tools here use other models: easyVerein starts at 15.30 EUR a month, ClubDesk and Vereinsplaner have free plans, and Campai asks 30 EUR for up to 100 members.
Such numbers are not like for like. Wild Apricot includes a website builder, a shop and event tools in every package, while some European tools price the website, bookkeeping or the app separately. Count what you really use before comparing the monthly figures.
Which one to pick
If you are a club in Germany, Austria or Switzerland, start with easyVerein for a combined ledger, ClubDesk if the website matters and you want to test for free, Vereinsplaner if your membership is large and the free plan fits, Campai for a flat price with bookkeeping, and Verein.cloud for the smallest start with a DATEV handover. UK charities with a donor focus should compare Beacon CRM first.
Association and alumni networks with chapters belong with Hivebrite, if the budget stretches to $895 a month. Sports organisations choose between Spond for teams and Sportlomo for governing bodies, and coworking operators go to Cobot. If your organisation is small, English-speaking and happy with Wild Apricot's all-in-one set, the honest case against switching is that none of these ten reproduces its website, shop and events package in one English-language product.
Frequently Asked Questions
For a club in Germany, Austria or Switzerland, <a href="/tool/easyverein">easyVerein</a> is the closest replacement, with member records, accounting and an app on servers in Germany, and <a href="/tool/clubdesk">ClubDesk</a> adds a free tier and a club website. UK charities with donors and memberships should look at <a href="/tool/beacon-crm">Beacon CRM</a>, and associations with alumni networks at <a href="/tool/hivebrite">Hivebrite</a>.
According to its privacy policy, personal data may be transferred to and stored on servers at AWS in the United States. The policy also says the European Commission has recognised Canada as providing adequate protection for commercial organisations. Hosting detail inside the product is not set out on the pages we read, so ask support for the current location of your account.
The pricing page lists CSV export for financial data, and the member database can normally be exported to a spreadsheet and imported into the new tool. Plan for custom fields, membership levels and event history to need manual mapping. Payment mandates and stored cards do not move with the file, so members usually have to authorise again.
The pricing page offers a 60-day free trial with no credit card and describes no permanent free plan. After the trial the price depends on your contact count. European options with a standing free tier include <a href="/tool/clubdesk">ClubDesk</a> (up to 50 members) and <a href="/tool/vereinsplaner">Vereinsplaner</a> (5 accounts and 1 group), both with limits that matter for larger clubs.
A team-based club that wants fixtures, attendance and parent payments in an app should compare <a href="/tool/spond">Spond</a>, which is free for group admins. A federation or league that registers players across many clubs and runs competitions fits <a href="/tool/sportlomo">Sportlomo</a>, which does not publish prices. Both are narrower than Wild Apricot and have no website builder of its kind.
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