Best European Employee Scheduling

#1 Shiftbase

Zoetermeer, Netherlands Free plan at EUR 0 for up to 15 employees; Basic EUR 30 per month including 6 employees plus EUR 4 per extra employee; Premium EUR 72 per month including 12 employees plus EUR 5 per extra employee; Enterprise EUR 336 per month including 48 employees plus EUR 6 per extra employee; 10% off with yearly billing; App Center+ integrations add-on EUR 20 per month Free plan for up to 15 employees (1 department, 5 teams); 14-day free trial of the paid plans

Best for: Small and mid-sized shift teams that want a free start and fully published prices

• Operating company. Shiftbase B.V.
• Jurisdiction. EU (Netherlands)
• Where the data sits. EU data location on Amazon Web Services and Google Cloud, as stated on the Shiftbase trust page
• Independent checks. ISO/IEC 27001
• Source code. Closed source
• Replaces. Deputy, When I Work, Homebase

Shiftbase is workforce management software for shift-based businesses that covers employee scheduling, time tracking, absence management, HR records and payroll preparation. Shiftbase ranks first here because it is the only vendor in this comparison that publishes a free plan, a complete price list and a public trust page at the same time.

The company says its first code was written in 2010 and the product launched in 2011, and it reports more than 8,000 businesses and 250,000 users. The Shiftbase mobile app for iOS and Android lets employees clock in, swap or claim shifts and request time off, while managers approve hours and fill open shifts.

Shiftbase B.V. is registered with the Dutch Chamber of Commerce under number 59514701 and gives Groeneweg 2A in Zoetermeer as its address.

The Shiftbase trust page states an EU data location and names Amazon Web Services and Google Cloud as infrastructure providers, so the hosting is in the EU but on American clouds. Shiftbase states ISO/IEC 27001 certification and lists multi-factor authentication, role-based access control and encryption at rest. The same trust page lists subprocessors including Sentry, SendGrid and Cloudflare, with Mixpanel and Customer.io as recent additions.

Shiftbase charges EUR 30 per month for Basic including 6 employees and EUR 4 per extra employee, EUR 72 per month for Premium including 12 employees and EUR 5 per extra employee, and EUR 336 per month for Enterprise including 48 employees and EUR 6 per extra employee.

Yearly billing takes 10% off. The Free plan costs nothing for up to 15 employees in one department. Shiftbase suits hospitality, retail and care teams that want to see the bill before talking to sales.

Buyers who need payroll links should budget for the App Center+ add-on at EUR 20 per month, and buyers who rule out American cloud providers should look further down this list.

Standout feature. Shiftbase is the only scheduling tool in this comparison with a permanent free plan, covering up to 15 employees, next to a fully published price list and a public trust page.

#2 Staffomatic

Hamburg, Germany Founded 2011 Per user per month with a minimum of 10 users: Basic EUR 2.00 yearly or EUR 2.40 monthly, Professional EUR 4.00 yearly or EUR 4.80 monthly, Premium EUR 6.00 yearly or EUR 7.00 monthly; Enterprise rates on request from 100 users 14-day free trial, no payment details required

Best for: Teams of ten or more that want German hosting and a low per-user price

• Operating company. easyPEP UG (haftungsbeschränkt)
• Jurisdiction. EU (Germany)
• Where the data sits. Germany (the vendor describes the service as hosted in Germany; the provider is not named)
• Source code. Closed source
• Replaces. When I Work, Sling, Deputy

Staffomatic is a shift planner with absence management and time tracking, built by a small German company. The Staffomatic Basic plan contains the shift planner, absences, a digital personnel file, the mobile app, shift swapping and shift applications.

Time tracking, qualifications and API access arrive in Professional, and working time accounts, supplements, overtime accounts and a DATEV export in Premium. Staffomatic reports more than 70,000 users across more than 1,500 teams. The punch clock runs as an app on any device with an internet connection, where employees log hours with a personal five-digit PIN.

Staffomatic is operated by easyPEP UG (haftungsbeschränkt), Zirkusweg 2 in Hamburg, registered at the Amtsgericht Hamburg-Altona under HRB 123216. The company history on its about page says the firm was set up as Easypep in 2011 and renamed Staffomatic in 2014.

Staffomatic describes its product as made in Germany and hosted in Germany, without naming the hosting provider. The Staffomatic data policy lists American providers such as HubSpot and Vimeo for the website and support, with EU standard contractual clauses as the safeguard.

Staffomatic charges per user per month: Basic EUR 2.00 with yearly billing or EUR 2.40 monthly, Professional EUR 4.00 or EUR 4.80, Premium EUR 6.00 or EUR 7.00. Every plan has a minimum of 10 users, and teams above 100 users get Enterprise rates on request.

The trial lasts 14 days and needs no payment details. Staffomatic fits German-speaking teams that want DATEV-ready hours at a published price. Teams under ten people pay for ten seats regardless, and companies that want named certifications will not find any on the Staffomatic pages checked.

Standout feature. Staffomatic combines the lowest published per-user price in this comparison, EUR 2.00 per user per month, with a plain statement that the service is hosted in Germany.

#3 tamigo

Copenhagen, Denmark Founded 2006 Essential from EUR 15 per location per month, Standard from EUR 30 per location per month; Advanced and Premium on custom pricing Free trial offered for Essential and Standard; the length is not published

Best for: Retail and hospitality chains with many locations that prefer pricing per site

• Operating company. tamigo ApS
• Jurisdiction. EU (Denmark)
• Where the data sits. EU (tamigo states that all customer data is hosted within the EU; the provider is not named)
• Source code. Closed source
• Replaces. Deputy, UKG, When I Work

tamigo is a workforce management platform from Copenhagen for retail, supermarkets, restaurants and hotels. The tamigo Essential plan covers basic scheduling, daily timesheets, absence requests and a basic payroll export. Standard adds shift bids, shift exchanges, the mobile time clock and employee skills.

Advanced brings schedule templates, worktime warnings, a time bank, custom KPIs and API access, and Premium adds custom payroll and HR integrations plus global payroll compliance. tamigo says it supports 20 languages and serves customers in 20 countries, which is the reason it ranks third: breadth across borders, with less price transparency above the Standard plan.

tamigo ApS gives Kristianiagade 8, 2100 Copenhagen as its headquarters, with Danish VAT number 28277679, and says it was founded in 2006 by Jakob Toftgaard.

The about page states that Viking Venture from Norway invested EUR 9.3 million in 2019, so the named outside investor is European as well. The tamigo trust centre states that all customer data is hosted within the EU and that third-party providers process data within the EU. tamigo keeps customer data for 90 days after a contract ends before deleting it.

tamigo charges from EUR 15 per location per month for Essential and from EUR 30 per location per month for Standard, while Advanced and Premium are on custom pricing after a demo.

A free trial is offered for the two lower plans, with no length published. tamigo suits chains that staff each site with many part-timers, because the bill follows locations rather than headcount. A single-site business that needs API access or a dedicated customer success manager has to move to Advanced, where tamigo publishes no price.

Standout feature. tamigo is the only tool in this comparison that publishes a price per location instead of per user, starting from EUR 15 per location per month, with all customer data hosted in the EU.

#4 Dyflexis

The Hague, Netherlands Founded 2008 Per user per month: Pro EUR 4.50, Suite EUR 5.50, Expert EUR 6.50, Talent EUR 7.50

Best for: Larger operations that need certified processes, single sign-on and ERP integrations

• Operating company. Dyflexis B.V.
• Jurisdiction. EU (Netherlands)
• Independent checks. ISO 27001:2022, ISO 9001:2015 and ISO 27701:2019
• Source code. Closed source
• Replaces. Deputy, UKG, Homebase

Dyflexis is a Dutch workforce management platform that started as a staff scheduling tool. The Dyflexis Pro plan covers workforce scheduling, time and attendance, leave management, reports and the employee app. Suite adds payroll integration, POS and ERP integration, a forecasting module and temporary staffing.

Expert adds AI-powered forecasting, auto scheduling, rotating multi-shift scheduling, BI and single sign-on, and Talent adds performance and skills management. The Dyflexis app for Android and iOS lets employees submit availability, respond to open shifts, request leave and clock in and out, and receive instant notifications when a rota changes.

Dyflexis B.V. is registered under Chamber of Commerce number 59584327 at Saturnusstraat 14 in The Hague. The company says it was founded in 2008 by Joshua Angnoe, opened a German office in 2019 and reached 100 employees in 2022.

Dyflexis lists three certificates on its site: ISO 27001:2022 for information security, ISO 9001:2015 for quality management and ISO 27701:2019 for privacy information management, audited annually by an independent firm. The Dyflexis privacy policy says personal data is stored at ISO 27001 certified companies but names neither provider nor country.

Dyflexis publishes EUR 4.50 per user per month for Pro, EUR 5.50 for Suite, EUR 6.50 for Expert and EUR 7.50 for Talent, with a quote request button next to the price list. No trial, minimum or implementation fee is stated on the pricing page.

Dyflexis ranks fourth: its certificates are the strongest in this list, but the missing hosting location and the absence of a self-service trial cost it places. Production, logistics and care organisations with SAP, Workday or Microsoft Dynamics will find those connections in the Dyflexis marketplace; a café with eight staff will not need them.

Standout feature. Dyflexis is the only vendor in this comparison that lists three ISO certificates on its own site, including ISO 27701 for privacy information management, next to published per-user prices.

#5 RotaCloud

York, United Kingdom For 1-5 employees: Standard GBP 10 per month or GBP 120 per year, Pro GBP 15 per month or GBP 180 per year; Time & Attendance and SMS notifications are paid add-ons; custom quote above 500 employees; VAT is added under the terms 30-day free trial, no payment information required

Best for: UK businesses that want an independent vendor under English law with London hosting

• Operating company. Kettle and Keyboard Limited, trading as RotaCloud
• Jurisdiction. United Kingdom (outside the EU, covered by an EU adequacy decision)
• Where the data sits. United Kingdom, on Amazon Web Services in the London region
• Source code. Closed source
• Replaces. Deputy, When I Work, Homebase

RotaCloud is rota planning software from York for restaurants, hotels, care homes, retail and similar shift-based employers. The RotaCloud Standard plan includes unlimited sites and departments, drag-and-drop rota planning, shift notifications, holiday and absence management, shift swapping, reporting and the mobile apps.

Pro adds labour forecasting, budget caps, document storage, custom leave request rules and enforced two-factor authentication. The RotaCloud app for iOS and Android lets managers edit shifts and approve timesheets and lets employees view rotas, swap shifts and request leave. RotaCloud says more than 5,000 businesses use it.

RotaCloud is a product of Kettle and Keyboard Limited, company number 08625682, registered at 20 George Hudson Street in York. The about page states that RotaCloud has grown to more than 50 employees with zero outside investment and therefore has no external shareholders.

RotaCloud states that its core network runs on Amazon Web Services in multiple availability zones within the London region and that stored data is encrypted at rest with AES-256. The contract is governed by English law, which places RotaCloud outside the EU but inside a jurisdiction with an EU adequacy decision.

RotaCloud prices in bands: for 1-5 employees Standard costs GBP 10 per month or GBP 120 per year and Pro costs GBP 15 per month or GBP 180 per year, and teams above 500 employees get a custom quote; the published figures are tied to an employee band, so the price for a larger team has to be read on the RotaCloud pricing page itself.

The terms state that VAT is added to the price. Clocking in and timesheets come as the Time & Attendance add-on, and text messages as a second add-on. The 30-day trial needs no payment information.

RotaCloud fits British employers who pay staff through Sage, PayCaptain or Staffology; EU companies that want data stored inside the EU are better served higher in this list.

Standout feature. RotaCloud is owner-run: Kettle and Keyboard Limited in York states that it built the product to more than 50 employees without any outside investment.

#6 Skello

Paris, France Scheduling Standard from EUR 79 per month, Planning Max from EUR 107 per month, Duo Standard (scheduling plus clocking) from EUR 99 per month, Duo Max from EUR 129 per month; 10% discount with an annual commitment 14-day free trial

Best for: French restaurants, hotels and shops that want scheduling and clocking in one plan

• Operating company. Skello SAS
• Jurisdiction. EU (France)
• Where the data sits. Ireland, on Amazon Web Services
• Source code. Closed source
• Replaces. Deputy, Homebase, 7shifts

Skello is a French scheduling and time tracking product sold in separate lines: scheduling plans, clocking plans and combined Duo plans. Skello Scheduling Standard covers schedule planning, time tracking, compliance management, payroll preparation and the mobile app.

Planning Max adds staffing forecasts, automatic schedule generation, performance analytics and electronic timesheet signatures. Skello says it serves 25,000 field teams and their 600,000 employees. Integrations on the Skello site include the payroll tools Cegid Quadra and a3innuva Nómina and POS systems such as SumUp, Shopify, Untill and Oracle Simphony, plus calendar sync with Google, Outlook and iCal.

Skello SAS is registered in Paris under RCS number 820 275 956, with its office at 69-71 rue Beaubourg. The Skello security page states that data is stored at Amazon Web Services on servers located in Ireland, in a multi-availability-zone setup, and that penetration tests are carried out regularly by accredited firms. The Skello legal notice names Webflow, Inc. in San Francisco as the host of the marketing website. Skello states no ISO or SOC certification on its security page.

Skello publishes starting prices: Scheduling Standard from EUR 79 per month, Planning Max from EUR 107, Duo Standard from EUR 99 and Duo Max from EUR 129, with a 10% discount for an annual commitment and a 14-day free trial.

The pricing page does not say what makes the price rise above the starting figure. Skello ranks sixth because of that open end and because the data sits with an American cloud provider. Skello suits French-speaking hospitality and retail teams; a business that wants a per-user bill it can calculate in advance should pick Staffomatic or Dyflexis.

Standout feature. Skello splits its offer into scheduling, clocking and combined Duo plans, so a French restaurant can start with planning alone from EUR 79 per month.

#7 Shyfter

Brussels, Belgium Time Tracking EUR 39 per month, Basic EUR 59 per month, Standard EUR 89 per month, Business EUR 129 per month; annual billing at EUR 398, EUR 602, EUR 908 and EUR 1,316 per year (15% discount) Free demo on request; no self-service trial is published on the pricing page

Best for: Belgian and French hospitality teams that need many cash register integrations

• Operating company. SHYFTER SA
• Jurisdiction. EU (Belgium)
• Source code. Closed source
• Replaces. Deputy, Homebase, 7shifts

Shyfter is a Belgian scheduling and time tracking tool with four plans. Shyfter Time Tracking covers QR code clock-in, geolocation, photo verification and exports. Basic adds basic scheduling, schedule duplication, leave and absences and contracts.

Standard adds Shift Swap, advanced scheduling across multiple views, templates, integrations and phone support, and Business adds customisable access rights, tailored payroll rules, API access and a dedicated success manager. Shyfter says more than 3,500 companies and 400,000 employees use it. Employees work with a separate app called Shyfter Staff, and the Basic plan already includes what Shyfter calls AI replacement for finding cover.

Shyfter is operated by SHYFTER SA, company number 0720.922.212, with its registered office at Boulevard de Waterloo 30 in Brussels and an operational headquarters in Namur. The Shyfter terms state that Belgian law applies. The Shyfter privacy policy says that tasks may be subcontracted to technical subcontractors but names no hosting provider and no hosting location, which is the main reason Shyfter closes this ranking. No certification is stated on the Shyfter pages checked.

Shyfter publishes EUR 39 per month for Time Tracking, EUR 59 for Basic, EUR 89 for Standard and EUR 129 for Business, or EUR 398, EUR 602, EUR 908 and EUR 1,316 per year with the 15% annual discount.

The pricing page names no employee limit and offers a free demo instead of a self-service trial. Shyfter lists POS integrations with Zelty, Tiller, L'Addition, Square, Zettle and Odoo among others, which makes it a fit for restaurants that plan staff against revenue. Buyers who must document where employee data is stored should get that in writing from Shyfter first.

Standout feature. Shyfter lists more than 25 cash register integrations on its own site, from Zelty and Tiller to Square, the longest POS list among the seven tools compared here.