The 7 tools reviewed
Karlsruhe, Germany
Free (up to 50 participants) / One €1, Professional €3.90, Premium €9.90 per room per month excl. VAT (yearly €12 / €39 / €99); any number of users per room
Free plan; 30-day "Free 500 Special" trial, once per organisation
Best for: Named German hosting operators and room-based pricing
alfaview, from alfaview gmbh in Karlsruhe, publishes the most traceable hosting statement of the seven. Its March 2026 subprocessor document lists SysEleven, noris network, Hetzner, OVH GmbH in Cologne, IONOS Cloud and the Open Telekom Cloud, all of them German operators, and the information security management system is certified to ISO/IEC 27001. A data protection officer can check every company on that list against a register instead of taking a country name on trust.
Billing is per room, not per person: a room costs €1, €3.90 or €9.90 per month excluding VAT depending on the tier, and the number of people inside does not change the price. A free plan covers up to 50 participants, and a 30-day trial is available once per organisation. The cost model rewards a few standing meetings with large attendance and punishes many parallel meetings, because each concurrent meeting needs its own paid room.
What alfaview does well
- Six hosting operators named, all German
- ISO/IEC 27001 certified security management
- Full price list published, free plan up to 50 participants
Where alfaview falls short
- Encryption in transit and at rest only, not end-to-end
- Every concurrent meeting needs its own paid room
Standout feature. The subprocessor list reads like a register extract, so the hosting claim can be audited company by company.
Barcelona, Spain
Founded 2003
Free plan / Embedded API from €0.0026 per participation minute, first 10,000 minutes per month free
Free plan; 10,000 free participation minutes per month on Embedded
Best for: European subprocessors disclosed down to speech-to-text
Digital Samba, S.L. in Barcelona discloses its infrastructure in the annex to its Embedded data processing agreement: Leaseweb in Frankfurt and Amsterdam, Scaleway in France, Exoscale in Switzerland and GreenPT in Utrecht. The last name matters because transcription is the feature where video products most often hand audio to a non-European AI service. A published security white paper covers hosting locations and incident handling, and the agreement is available on request.
One entry breaks the European pattern. HubSpot in the United States is an optional component for support tickets and feedback forms, and business customers can exclude it, but exclusion is a setting you must request rather than the default. The company publishes no independent security certificate, the legal information page gives no registration number, and the free meeting product needs no account, which suits guests but gives an administrator less control.
What Digital Samba does well
- Every listed subprocessor is European except one optional tool
- Speech to text runs on a European provider
- Free plan, plus 10,000 free participation minutes a month on the API
Where Digital Samba falls short
- Optional US support tool must be excluded by the customer
- No ISO 27001 or similar certification published
Standout feature. The only entry whose transcription subprocessor is named and sits in Europe.
Berlin, Germany
Starter free (5 participants, 30-minute calls) / Standard €7.50 per user/month or €75/year / Premium €12.50 per user/month or €125/year, excl. VAT / on-premises on request
Free Starter plan
Best for: Open-source code and a German cloud with an official label
OpenTalk GmbH in Berlin runs its cloud in Germany in an ISO 27001-certified data centre and offers an on-premises installation for organisations that prefer to host it themselves. The software is open source under the EUPL and carries the BSI IT security label, which the vendor says no video conferencing product held before it. A reviewer can read the code on OpenCoDE, the German public sector code platform, instead of relying on a brochure.
The hosting statement stops at the country and the certificate: the data centre operator is not named, not even on the data protection page.
Pricing is published at €7.50 or €12.50 per user per month, or €75 and €125 a year, but the page marks prices as excluding VAT in one place and including it in another, so ask which applies. The free Starter plan allows five participants and 30-minute calls, which makes it a trial rather than a working tier.
What OpenTalk does well
- EUPL-licensed code published on OpenCoDE
- BSI IT security label
- On-premises option next to the German cloud
Where OpenTalk falls short
- Data centre operator never named
- Free plan limited to five participants and 30 minutes
Standout feature. Source code on a German public sector platform lets you verify the software and not only the hosting.
Montpellier, France
Paid plans and on-premise licensing
Free trial
Best for: French hosting or on-premises with state-audited encryption
Tixeo, from Montpellier, states EU hosting in France or deployment on your own infrastructure, and says its technology is designed and developed entirely in Europe and not subject to foreign legislation. That sentence is the vendor's own claim, and the hosting provider behind the French option is not named on the tool page. What backs it with a third party is the ANSSI CSPN certification, held for more than seven consecutive years according to the vendor.
The meeting data is end-to-end encrypted by default, including multi-party calls, so the server carries traffic it cannot read. That narrows what a hosting subprocessor could ever see, which is a different route to the same compliance goal. Pricing is not published beyond paid plans and on-premise licences, so budgeting starts with a sales conversation, and the interface is geared to security-conscious buyers rather than to casual guests.
What Tixeo does well
- Hosted in France or on your own infrastructure
- ANSSI CSPN certified
- End-to-end encryption kept in multi-party calls
Where Tixeo falls short
- No published price list
- Hosting provider not named on the tool page
Standout feature. The French hosting claim is backed by a state security agency certification, not only by the vendor.
Zurich, Switzerland
Founded 2014
Pay per Meeting: 5 meetings CHF 25 / EUR 20, 10 meetings CHF 40 / EUR 30, 20 meetings CHF 60 / EUR 50, 50 meetings CHF 125 / EUR 100 (one credit deducted per meeting, no subscription). Pay per Room: CHF 39 / EUR 36 per month per room, or CHF 390 / EUR 360 per year per room, unlimited meetings and unlimited organizers, one concurrent meeting per room. Veeting Corporate (white label, first three rooms included): from CHF 1,500 / EUR 1,350 per year. Prices as listed on veeting.com/en/pricing on 14 October 2026.
14 days, full feature set, no credit card (extendable by two weeks on request)
Best for: Swiss-only processing with pay-per-meeting credits
Veeting Rooms, run by Veeting AG in Zurich since 2014, states that everything is processed and stored in Switzerland, with an optional on-premises deployment. Switzerland sits outside the EEA but has an EU adequacy decision, so for a European controller the transfer rests on that decision rather than on EU membership. Meetings run in the browser or as a progressive web app, with no store apps.
The price list is public: five meeting credits cost €20, fifty cost €100, and a room costs €36 per month or €360 per year with unlimited organisers, as listed on 14 October 2026. Meetings are capped at 30 participants and webinars at 100, no ISO 27001 or comparable certificate is published, and there is no free plan, only a 14-day trial without a card. The hosting statement is clear and exclusive, but the proof behind it is thin.
What Veeting Rooms does well
- Hosted only in Switzerland, optional on-premises
- Credits or a flat room price, no subscription needed
- 14-day full trial without a credit card
Where Veeting Rooms falls short
- Outside the EEA, so the adequacy decision carries the transfer
- No security certification published, 30-participant meeting cap
Standout feature. A single-country hosting statement with no regional exceptions.
Paris, France
Founded 2016
Free plan / from about €79/month (Pro)
Free plan
Best for: Webinars and events hosted in the EU, according to the vendor
Livestorm SAS in Paris states European (EU) data centres and describes itself as operating inside the EU legal framework. The tool page names no hosting operator and no subprocessor list, so the hosting claim is the vendor's own and cannot be traced further from the material we hold. For a controller, that means requesting the subprocessor list before signing.
The product is built for webinars and virtual events rather than internal meetings, with registration pages, email sequences, analytics and CRM integrations. A free plan exists and the Pro plan starts at about €79 per month. It fits marketing and training teams that need a European event platform, and fits less well a works council that only needs a secure room.
What Livestorm does well
- EU data centres stated, French operator
- Free plan and a published Pro price
- Registration, automation and CRM integrations for events
Where Livestorm falls short
- No hosting operator or subprocessor list on the tool page
- Built for events, not for private internal meetings
Standout feature. The only entry designed around webinar funnels, with hosting stated as EU.
Oslo, Norway
On request (contact sales); no public price list
Best for: Air-gapped or on-premises deployments with ISO certification
Pexip AS in Oslo is a Norwegian parent company, listed on the Oslo exchange, with ISO/IEC 27001 (including the ISO 27017 and 27018 controls) and ISO/IEC 27701. Its hosted service states EU and EEA regions, but the same subprocessor list includes points of presence in the UK, US, Canada, Brazil, Singapore, Japan and Australia, and Microsoft Azure for Teams interoperability. The hosted service therefore does not give a European-only footprint by default.
The self-hosted route does: Pexip runs on-premises, in a private cloud or fully air-gapped, which removes the cloud question entirely. The cost is a sales process, because there is no public price list and no documented trial. Pexip also joins meeting-room hardware to Teams and Google Meet, a job the other six tools do not attempt.
What Pexip does well
- ISO 27001, 27017, 27018 and 27701 stated
- On-premises, private cloud and air-gapped options
- Joins room systems to Teams and Google Meet
Where Pexip falls short
- Hosted service includes non-European regions and Azure
- No public price list and no documented trial
Standout feature. Air-gapped operation, which no other tool in this ranking offers.
