Resource Guru
British resource scheduling tool with leave, capacity planning and timesheets for agencies and consultants
Quick Overview
| Company | Resource Guru Limited |
|---|---|
| Category | Professional Services Automation (PSA) Software |
| Headquarters | United Kingdom, United Kingdom |
| Founded | 2012 |
| EU Presence | Yes - United Kingdom (UK) |
| Data Location | Google Cloud Platform |
| Open Source | No |
| GDPR Compliant | Yes (UK and EU GDPR) |
| Self-Hosting | No |
| Main Features | Resource scheduling, capacity planning, leave management, equipment and meeting room booking, project planning with Gantt charts, timesheets, reports, MCP server |
| Pricing | Grasshopper $5, Blackbelt $8, Master $12 per person per month (USD, billed monthly); lower with annual billing |
| Best For | Agencies, consultants and engineering teams that mainly need to schedule people and equipment |
| Replaces | Kantata resource planning, Float, Runn |
Detailed Review
Resource Guru concentrates on scheduling. People, equipment and rooms are booked on a shared calendar, clashes and leave are visible, and a timesheet auto-fills from what was booked so managers can compare scheduled and actual hours.
The terms name Resource Guru Limited, a company registered in England and Wales (07622607), and the company states the product was released in May 2012.
Scheduling first
Bookings can be tentative, repeated or given as total hours, and the tool flags clashes. Capacity planning shows availability, workload and utilization so gaps appear before a project starts.
Timesheets and reports
Timesheets auto-fill from booked work, include approvals on the Master plan, and feed customizable reports on utilization and project budgets and rates.
Security
The security page states SOC 2 Type II compliance, annual penetration testing, GDPR compliance under UK and EU rules, and hosting on Google Cloud Platform.
Limitations to Consider
Resource Guru is a scheduling tool, not a full PSA: the pages checked describe bookings, timesheets and reports but no client quotes or invoice generation, so billing stays in your accounting package. Prices are in US dollars. The hosting provider is Google Cloud, and the pages checked do not state a region. The company relies on an EU representative in Ireland, since it is established in the UK. For billing in the same tool see Scoro.
Who Should Use Resource Guru
Agencies and consultancies that want a calm resource calendar and timesheets and handle invoicing elsewhere.
Pros and Cons
Pros
- Clear scheduling with clash detection
- Leave, equipment and room booking
- SOC 2 Type II
- 30-day free trial
- Low entry price per person
Cons
- No invoicing in the pages checked
- Prices in US dollars
- Hosting region not stated
- Google Cloud as hosting provider
Alternatives to Resource Guru
Other European professional services automation (psa) software worth comparing before you decide:
Scoro
Estonia · Modular PSA covering quotes, projects, resourcing and billing
TimeLog
Denmark · Project time, resourcing and invoicing with servers in Denmark
Visma Severa
Finland · CRM, projects, hours and invoicing for expert businesses
MOCO
Switzerland · Agency time tracking, planning and invoicing in one place
See all European professional services automation (psa) software or compare them directly against Kantata resource planning on our alternatives page.
Frequently Asked Questions
No. It covers scheduling, capacity, leave and timesheets, and the pages checked mention no quotes or invoice generation.
The terms name Resource Guru Limited, registered in England and Wales, so it is a UK company. UK counts as European for this directory.
The pricing page lists Grasshopper at $5, Blackbelt at $8 and Master at $12 per person per month, with a cheaper rate for other resources.