Every European To-Do list app reviewed
Stuttgart, Germany
Price set in US dollars on the App Store and converted by Apple per country; no amount shown on the pages we read
Demo on request
Best for: Apple users who want a polished personal task manager
Things is a task manager from Cultured Code GmbH & Co. KG at Dieselstraße 28 in Stuttgart, sold through the App Store for Mac, iPhone, iPad, Watch and Vision Pro. The homepage frames it as a way to plan your day, run projects and work toward goals, and says the app has won two Apple Design Awards. That is a vendor statement, but it matches the focus of the app: one person, many Apple screens.
The terms behind Things Cloud name Cultured Code as the provider and apply German law to customers with a seat in an EU member state. Complaints go to the Baden-Wuerttemberg data protection authority. The weak spots are practical. Cultured Code sets the price in US dollars and Apple converts it, so no amount appears on the pages we read, the hosting location of Things Cloud is not stated, and shared lists are not described.
What Things does well
- German legal entity named with a Stuttgart address
- Apps for Mac, iPhone, Watch, iPad and Vision Pro
- Things Cloud sync between devices
- Mail to Things turns emails into tasks
- Complaints route to the Baden-Wuerttemberg data protection authority
Where Things falls short
- Apple platforms only
- No price shown on the pages we read
- Hosting location not stated
- No team or shared list features seen on the pages we read
Standout feature. Things is the only task manager in this category with a native Apple Vision Pro app.
Berlin, Germany
Free $0 with up to 5 lists; Basic $5 per person a month ($59 yearly); Super $21 per person a month ($249 yearly)
Demo on request
Best for: People and small teams who want lists and notes in one place
Superlist combines task lists and free-form notes in one document, and the homepage says it is made by the creators of Wunderlist. Every task takes a date and a reminder, recurring tasks work, and the Talk feature lets you speak a task instead of typing it. Apps exist for macOS, iOS, Android and the web.
Superlist Software GmbH is seated at Joachimstraße 7 in Berlin, and its Terms of Service name Berlin as the venue for business customers.
The privacy policy lists Hetzner Online GmbH for storage but also several US providers for infrastructure, error tracking and analytics, and offers a Data Protection Agreement on request. The free plan holds up to 5 lists with up to 5 people on each shared list. Basic costs $5 per person a month, and Super costs $21 for AI meeting notes and chat.
What Superlist does well
- Free plan with unlimited tasks and notes
- German GmbH with a Berlin address
- Mac, iOS, Android and Web apps
- Voice task capture with Talk
- Basic plan at $5 per person a month
Where Superlist falls short
- Free plan limited to 5 lists
- Several US sub-processors in the privacy policy
- AI features sit in the $21 plan
- Prices in dollars
Standout feature. Superlist is the only tool here that keeps meeting notes and task lists in the same document.
Berlin, Germany
Free; the pricing page states no trials, no premium tiers and no hidden costs
Demo on request
Best for: Privacy-minded users and developers who want a free desktop task app with time tracking
Super Productivity is an open-source task app that bundles tasks, projects, a Pomodoro timer, time tracking and a schedule planner, with integrations to issue trackers and calendars. No account is needed and it works offline. Clients are listed for Windows, macOS, Linux, Android, iOS and the web.
The imprint names Johannes Millan at Hauptstraße 4H in Berlin as the responsible party, so the publisher is a person and not a registered company. Data stays on the device by default, and optional Super Sync servers are in Germany, with Dropbox or a WebDAV server as alternatives. The pricing page says there are no trials, premium tiers or hidden costs. The licence name is not shown on the pages we read, and no team features are described.
What Super Productivity does well
- Free with no premium tiers
- Open source
- No account required
- Super Sync servers in Germany
- Apps for Windows, macOS, Linux, Android, iOS and web
Where Super Productivity falls short
- Publisher is an individual, not a company
- Licence not stated on the pages we read
- No team features described
- Terms page only points to the repository
Standout feature. Super Productivity is the only tool here that is free, account-free and still tracks the time you spend per task.
Berlin, Germany
Free start stated; paid plan prices not shown on the pages we read
Demo on request
Best for: People who plan the day around a timeline rather than a flat list
Structured replaces the checklist with a visual timeline: tasks sit in time slots, and imported calendar events appear on the same line. Weekly and monthly views are listed, AI planning is mentioned, and the plan can start on a phone and finish on a computer or watch. A web app called Structured Web is linked from the site.
The operator is unorderly GmbH, Mainzer Strasse 22 in Berlin, registered as HRB 245195 B at the Amtsgericht Charlottenburg with a German VAT ID. The homepage claims 15M+ downloads, 500K+ pro users and 30+ languages, which are the vendor's own figures and unverified here. The pages show a free start but no paid prices and no hosting location, and the privacy policy sits on a Notion page we did not read in full.
What Structured does well
- German GmbH with register number published
- Tasks and calendar events on one timeline
- Calendar import
- Weekly and monthly views
- Web app available
Where Structured falls short
- Paid plan prices not shown on the pages we read
- Hosting location not stated
- Built around a daily timeline, less around long lists
- Usage figures are unverified vendor claims
Standout feature. Structured is the only tool here whose main screen is a day timeline instead of a list.
Gdynia, Poland
Free plan with no time limit; Premium $9 per user a month (+taxes)
Demo on request
Best for: Teams that want to replace email threads with tasks and comments
Nozbe keeps tasks, projects and comments together and argues on its homepage that email is the wrong tool for team work. Sign-in works with email, Apple or Google. The older Nozbe Classic product has its own terms. The pages we read do not list platforms or a hosting location.
NOZBE sp. z o.o. is at ul. Spacerowa 31/5 in Gdynia, with KRS number 0000987269 and EU tax ID PL5862383639, and the terms apply Polish law and courts. The free plan has no time limit, with 500MB, 3 project sections, 3 tags and 7 days of completed-task history. Premium is $9 per user a month plus taxes. Payments run through Stripe and Przelewy24, and EU companies with a valid VAT number outside Poland are not charged VAT, per the terms.
What Nozbe does well
- Polish company with KRS and tax ID published
- Free plan with no time limit
- Task comments for team communication
- Polish law and courts stated
- EU VAT handling described
Where Nozbe falls short
- Free plan limits sections, tags and history
- Premium priced in dollars per user
- Platforms not stated on the pages we read
- Hosting location not stated
Standout feature. Nozbe is the only tool here that is explicitly positioned as a replacement for email threads inside a team.
not stated on the pages we read, Switzerland
Marvin Pro $8 a month, or $96 billed yearly; 14-day free trial, no credit card
Demo on request
Best for: People with ADHD or anyone who wants to build their own task workflow
Amazing Marvin is a customisable task manager that the vendor pitches at ADHD minds, with more than 100 features: lists, a day planner, a calendar, habits and goals, custom workflows and views, and analytics. The idea is that most to-do apps ship one built-in system, while Marvin lets you pick or assemble yours. Apps cover web, Mac, Windows, iOS and Android.
Amazing GmbH is described in the privacy policy as a Swiss company, and the terms say it operates the site and apps. The city and hosting location are not stated on the pages we read, and the privacy policy we read is dated January 19, 2020. There is a single plan at $8 a month or $96 yearly, after a 14-day trial with no credit card. The vendor's claim of 5K+ users is unverified.
What Amazing Marvin does well
- Swiss company named in the policy and terms
- Single plan with every feature
- 14-day trial without a credit card
- Web, Mac, Windows, iOS and Android
- Custom workflows and views
Where Amazing Marvin falls short
- No free plan after the trial
- Priced in dollars
- Privacy policy dated 2020
- City and hosting not stated on the pages we read
Standout feature. Amazing Marvin is the only tool here designed so that you choose the task system yourself.
Lübeck, Germany
Founded 2018
Free self-hosted / €4 per month personal, €5/user/month for an organisation
Demo on request
Best for: Developers and small teams who want a plain task manager they can host themselves
Vikunja is an AGPLv3 task manager, started in 2018, that deliberately stays small: lists, kanban, a gantt view, a calendar, labels, filters and a documented API. It runs on a Raspberry Pi, a VPS or your own hardware, and the self-hosted edition has no seat limit. People who dislike a bloated planner will find the restraint useful.
The business behind it is Konrad Langenberg Software, a sole proprietorship in Lübeck, not a GmbH. The licence keeps the code available whatever happens to the business, but anyone buying for an organisation should ask about continuity. A hosted EU version costs €4 a month personal or €5 per user for an organisation. Vikunja has no portfolio view, reporting or goals, and the ecosystem is small.
What Vikunja does well
- Code under AGPLv3 that you can read and run anywhere
- Self-hosted edition free of seat limits
- EU-hosted version from €4 a month if you prefer not to run a server
- Documented API for connecting your own tools
- German jurisdiction when hosted, none of its own when self-run
Where Vikunja falls short
- Single-person business, so continuity needs a question
- No reporting, portfolio view or goals
- Self-hosting puts upgrades and backups on you
- Small ecosystem, no enterprise support contract
Standout feature. Vikunja is the only tool here that runs at any team size with no vendor and no fee.
Rapperswil SG, Switzerland
Individuals $30 a month or $15 a month billed yearly; Teams $25 per seat monthly or $10 yearly, minimum 2 seats; 14-day free trial
Demo on request
Best for: Professionals who plan tasks around several calendars
Morgen joins calendars and tasks in a single view. It offers an AI planner for time blocking, unlimited calendars and task integrations, calendar automations and booking pages, and the homepage describes daily plans drawn up by AI and adjusted by you. Apps are listed for Windows, macOS, Linux, mobile and the browser.
Morgen AG is at Gotthelfstrasse 28 in Rapperswil SG, with UID CHE-216.439.443 in its terms.
The pricing page calls it Swiss-hosted, and the privacy policy says Google LLC hosts the data in Switzerland on Google Cloud Platform, with Paddle.com Market Limited in the United Kingdom handling payments. Individual plans are $30 a month or $15 a month billed yearly, team plans $25 per seat monthly or $10 yearly with a 2-seat minimum. A 14-day trial needs no card and a 30-day money-back guarantee is stated.
What Morgen does well
- Swiss company with UID published
- Data hosted in Switzerland, per the policy
- AI-supported time blocking
- Apps for Windows, macOS, Linux, mobile and browser
- 30-day money-back guarantee
Where Morgen falls short
- No free plan shown after the trial
- $30 a month on the monthly plan
- Hosted on Google Cloud Platform
- Built around calendars more than simple lists
Standout feature. Morgen is the only tool here that schedules tasks across several calendars at once.
Karlsruhe, Germany
Founded 2016
Free plan / From €9/user/month
Demo on request
Best for: Teams that want task apps, project boards and a wiki from one German-hosted suite
Zenkit is a suite from Axonic Informationssysteme GmbH in Karlsruhe, started in 2016. For a to-do search the relevant piece is Zenkit To Do, which offers due dates, reminders, recurring tasks and smart lists. Around it sit Zenkit Base for databases, Hypernotes for linked notes, Projects with Gantt and workload views, and Zenchat for messaging.
Zenkit Base shows one dataset as kanban, list, table, calendar or mind map, with custom fields and relations. The company states that data is stored in Germany. A free tier exists for personal use, and the Plus plan costs around €9 per user a month. SSO and admin controls are reserved for the Business plan. A person who only wants a checklist pays for more structure than needed, and self-hosting is not offered.
What Zenkit does well
- One dataset shown as board, list, table, calendar or mind map
- A separate To Do app with smart lists and recurring tasks
- Wiki and chat from the same vendor, with German data storage
- Adapts when your process changes
- Free tier for personal use
Where Zenkit falls short
- Plus plan at about €9 per user a month
- No self-hosted edition and not open source
- Setup effort before it fits your process
- SSO and admin controls only on the Business plan
Standout feature. Zenkit is the only tool here that puts a personal to-do app, a wiki and team chat under one German vendor.
Munich area, Germany
Founded 2006
Free tier / From €6.50/month
Demo on request
Best for: Teams seeking intuitive, compliant project management with European hosting
MeisterTask is a kanban task tool made by MeisterLabs GmbH, a company that dates back to 2006 and is based near Munich. Tasks move between columns, take assignees, due dates, comments and attachments, and automations fire when a card changes column. Time tracking, reports and an agenda view of your assigned tasks come with it.
Servers are in Frankfurt, and the company lists ISO 27001 certification, GDPR compliance and CCPA compliance. The free tier covers unlimited projects with up to three project members. Pro at €6.50 a month adds unlimited integrations, automations and timeline views, and Business adds groups, permissions and compliance reports. MindMeister, from the same company, turns mind maps into tasks. It is a project tool more than a checklist, and there is no self-hosting.
What MeisterTask does well
- Board layout that new team members pick up quickly
- ISO 27001 certificate listed, alongside GDPR and CCPA statements
- Frankfurt hosting with processing inside the EEA
- Automations and time tracking from the Pro plan
- MindMeister link converts mind maps into boards
Where MeisterTask falls short
- Free tier allows only three project members
- Timeline views need a paid plan
- No option to host it yourself
- Less suited to classical project planning
Standout feature. MeisterTask is the only tool here that lists an ISO 27001 certificate.
Stuttgart, Germany
Founded 2016
Free (self-hosted) / Enterprise plans available
Demo on request
Best for: Organizations and individuals wanting complete control over their data and collaboration tools
Nextcloud is not a to-do app in the narrow sense: it is a collaboration platform for files, calendar, contacts, Talk and Office, and kanban boards and note apps arrive from its store. Nextcloud GmbH in Stuttgart was founded in 2016 by Frank Karlitschek. The software is AGPL, and the page notes use by German hospitals, French schools and Swedish agencies.
The point is control. You run Nextcloud on a home server, a European VPS or your own data centre, and the vendor sees nothing unless you pick a managed hosting partner. The price of that is work: hosting, updates, backups and support are yours, performance depends on your server, and our own page says the clients are less polished than commercial rivals. Enterprise plans add guaranteed response times and audit logging.
What Nextcloud does well
- You host it, so no outside provider has your data
- File sync, calendar, contacts, chat and office documents on one server
- AGPL licence with a large app store
- Used by European hospitals, schools and public bodies
- Free to run, paid support available
Where Nextcloud falls short
- Hosting, updates, backups and support fall on you
- Speed depends on the server you choose
- Installation is a project, not a signup
- Apps feel less polished than commercial rivals
Standout feature. Nextcloud is the only tool here where the task list lives on a server that no vendor operates.
Dartford, United Kingdom
Essential $5.99 a month billed monthly or $3.97 a month billed annually; free trial offered
Demo on request
Best for: Teams already working in Google Workspace who want boards instead of lists
Kanbanchi is a kanban board tool that runs inside Google Workspace and Microsoft 365 accounts. It adds a Gantt chart for timelines and milestones, a time tracker that integrates with Google Calendar, and attachments from Drive and Shared Drives. It does not describe a standalone personal list app, so someone with a plain checklist need will find it heavy.
Kanbanchi Ltd is registered in England and Wales under company number 10478311, at CKR House, 70 East Hill, Dartford, Kent, and its terms apply the courts of England and Wales. The United Kingdom has an EU adequacy decision but sits outside the EEA. The Essential plan costs $5.99 a month, or $3.97 a month billed annually, with unlimited boards, cards and collaborators. We saw no free plan and no hosting location.
What Kanbanchi does well
- UK company with number and address published
- Boards, a Gantt chart and a time tracker
- Works with Google Workspace and Microsoft 365
- Unlimited boards and collaborators on Essential
- Essential from $3.97 a month billed annually
Where Kanbanchi falls short
- Board tool, not a simple checklist app
- No free plan seen on the pages we read
- Priced in dollars
- Hosting location not stated
Standout feature. Kanbanchi is the only tool here that works as an add-on inside your existing Google or Microsoft account.
