ROOMZ
Swiss shared desk and meeting room booking built around wireless occupancy sensors
Quick Overview
| Company | ROOMZ SA |
|---|---|
| Category | Desk Booking Software |
| Headquarters | Fribourg, Switzerland |
| Founded | Not stated |
| EU Presence | Yes - Switzerland (non-EU, European) |
| Data Location | Not stated on the pages reviewed |
| Open Source | No |
| GDPR Compliant | Yes |
| Self-Hosting | No |
| Main Features | Bookable desks, hot desks, acoustic booths, meeting rooms, class rooms, wireless sensors, myROOMZ app, space analytics, Google Workspace integration |
| Pricing | Pricing on request; no price on the pages reviewed |
| Best For | Offices that want measured occupancy of desks and rooms from the same vendor as the booking tool |
| Replaces | Robin |
Detailed Review
ROOMZ SA is a Swiss company registered in Fribourg, and its privacy policy says it adheres to the EU GDPR and the Swiss Federal Act on Data Protection. Its legal page lists the general terms, an SLA, a data processing agreement, technical and organisational measures and a sub-processor list, and states ISO 27001:2022 and ISO 9001:2015 certification.
The shared desk page covers bookable desks reserved in advance from the myROOMZ app, hot desks with live occupancy, and configurable desks, zones and tags. The home page describes the solutions as wireless and built to last more than ten years.
Desks and rooms
Beyond desks, ROOMZ lists acoustic booths and every flexible workspace as bookable, next to meeting rooms and class rooms. The same platform feeds a space analytics module.
Legal documents
Customers can read the sub-processor list, the DPA and the TOM document directly on the legal page, which makes the procurement review easier than with vendors that share these only on request.
Where the data lives
The privacy policy and legal page reviewed do not name a hosting region, so that point needs to be asked in the sub-processor list or from sales.
Limitations to Consider
No price and no hosting region appear on the pages reviewed. The product is built around ROOMZ hardware sensors, so a software-only rollout is a smaller part of what it offers. The company is Swiss and contracts outside the EU, and the pages give less detail on SSO and SCIM than deskbird does.
Who Should Use ROOMZ
Offices that want to combine desk booking with measured use from wireless sensors under one Swiss vendor.
Pros and Cons
Pros
- Sensor-based occupancy alongside booking
- DPA, TOM and sub-processor list published
- ISO 27001:2022 and ISO 9001:2015 stated
- Desks, booths, meeting rooms and class rooms
- Swiss company with GDPR and FADP adherence
Cons
- No published price
- No hosting region stated on the pages reviewed
- Hardware-centred offer
- Swiss entity, outside the EU
Alternatives to ROOMZ
Other European desk booking software worth comparing before you decide:
deskbird
Switzerland · Desk, room and parking booking with EU-only hosting
Flexopus
Germany · Desk booking priced per resource instead of per user
Mapiq
Netherlands · Resource booking and analytics for multi-office companies
Matrix Booking
United Kingdom · Desk booking priced by resource count, not headcount
See all European desk booking software or compare them directly against Robin on our alternatives page.
Frequently Asked Questions
Its pages describe the solutions as wireless and sensor-based; check with the vendor whether a software-only rollout fits your case.
The legal page lists ISO 27001:2022 and ISO 9001:2015.
Yes. The legal page links the DPA, the technical and organisational measures and the list of sub-processors.