Flexopus
Stuttgart-built desk, room and parking booking that charges per bookable resource and allows unlimited users
Quick Overview
| Company | Flexopus GmbH |
|---|---|
| Category | Desk Booking Software |
| Headquarters | Stuttgart, Germany |
| Founded | Not stated |
| EU Presence | Yes - Germany (EU) |
| Data Location | Germany (stated) |
| Open Source | No |
| GDPR Compliant | Yes |
| Self-Hosting | No |
| Main Features | Desk booking, parking booking, room booking, check-in module, QR codes, floor plans, MS Teams app, Exchange and Google Calendar sync, SSO/SAML2, SCIM, sensors, ePaper displays, REST API |
| Pricing | Starter €1.99 per resource per month; Business €3.49 per resource per month; Enterprise on request. Unlimited users on every plan |
| Best For | Organisations with many employees sharing a smaller number of desks, rooms or parking spaces |
| Replaces | Robin, Envoy |
Detailed Review
Flexopus charges for what you can book, not for who books it. The pricing page lists Starter at €1.99 per resource per month and Business at €3.49, with unlimited users on both, so a floor of 100 shared desks costs the same whether 100 or 600 people have an account.
The imprint names Flexopus GmbH, Schlosserstr. 2, 70180 Stuttgart, registered at the Stuttgart district court under HRB 781714. The company describes its hosting as Hosted in Germany and states ISO 27001 certification in an article on data sovereignty.
Plans and modules
Starter includes workplace, parking and room booking, building management, a live plan to find colleagues, a Microsoft Teams app, mobile apps, a REST API and multi-tenant support. Business adds SSO with SAML2 and SCIM, group management, extra admin roles, statistics, the check-in module, QR codes, Exchange and Google Calendar integration.
Hardware and add-ons
Sensors for desks and rooms, ePaper desk displays, door signs and visitor kiosks are sold as separate product lines. Add-ons on the price page include floor plan creation at €250 per 50 resources, a custom domain at €50 per month and an HRIS integration at €50 per month.
Billing mechanics
Starter and Business are self-service and paid by credit card or direct debit. Monthly payment carries a one-time setup fee of €10 and a platform fee of €10 per month, and quantity discounts start at 50 resources on Enterprise.
Limitations to Consider
Check-in, QR codes, SSO and SCIM are Business features, so the €1.99 headline rate does not cover them. A company where most staff book a desk daily will pay for every resource it lists, which can exceed a per-user tool such as deskbird. Floor plans, a custom domain and the HRIS link are paid add-ons, and the pages reviewed give no certification detail beyond ISO 27001 mentioned in an article.
Who Should Use Flexopus
German-speaking and wider European companies with a lot of users per desk who want the cost tied to resources and hosting in Germany.
Pros and Cons
Pros
- Unlimited users on every plan
- Resource prices published on the pricing page
- Hosted in Germany, stated by the vendor
- Desk, parking and room booking in one tool
- Sensors and ePaper displays from the same vendor
Cons
- Check-in, SSO and SCIM need the Business plan
- Cost grows with every resource added
- Floor plans, custom domain and HRIS link are paid add-ons
- Monthly payment adds platform and setup fees
Alternatives to Flexopus
Other European desk booking software worth comparing before you decide:
deskbird
Switzerland · Desk, room and parking booking with EU-only hosting
Mapiq
Netherlands · Resource booking and analytics for multi-office companies
Matrix Booking
United Kingdom · Desk booking priced by resource count, not headcount
Spacewell
Belgium · Workplace booking inside a wider smart-building suite
See all European desk booking software or compare them directly against Robin on our alternatives page.
Frequently Asked Questions
No. It charges per resource per month, and the pricing page states unlimited users on the Starter and Business plans.
SSO with SAML2 and SCIM are listed in the Business plan, not in Starter.
The vendor describes its hosting as Hosted in Germany on its data sovereignty page.