deskbird
Swiss desk, room and parking booking platform with EU-only hosting and a published per-user price
Quick Overview
| Company | deskbird AG |
|---|---|
| Category | Desk Booking Software |
| Headquarters | Pfäffikon SZ, Switzerland |
| Founded | Not stated |
| EU Presence | Yes - Switzerland (non-EU, European) |
| Data Location | EU only (Google Cloud, Frankfurt) |
| Open Source | No |
| GDPR Compliant | Yes |
| Self-Hosting | No |
| Main Features | Desk booking, room booking, parking booking, check-in and auto-release, MS Teams integration, native mobile apps, SSO/SAML, SCIM, visitor management, workplace ticketing, deskbird Dock |
| Pricing | Business plan from €2.75 per active user per month billed annually (€3.50 billed monthly), from 25 users; Professional and Enterprise on request |
| Best For | Mid-size and large companies that want a listed per-user price and EU hosting |
| Replaces | Robin, Envoy |
Detailed Review
deskbird is a workplace platform whose core is booking: desks, meeting rooms and parking spaces across several locations, with check-in and automatic release of desks nobody claims. The legal entity is deskbird Aktiengesellschaft, registered in Schwyz, Switzerland (CHE-193.964.133), with Ivan Cossu and Jonas Hess named as managing directors.
Its security page states that all data is processed and hosted exclusively in the EU on Google Cloud, and its privacy policy names Frankfurt as the location. Transactional data such as bookings and check-ins is anonymised after six months by default.
Booking and check-in
The Business plan covers desk, room and parking booking, native mobile apps, booking check-ins with auto-release, smart booking recommendations and a Microsoft Teams integration. Professional adds advanced booking rules, advanced analytics, a floor plan designer, public API access and the deskbird Dock menu-bar app for automatic check-in from a laptop.
Identity and data handling
SSO with SAML 2.0 and SCIM provisioning are listed on the security page, with role-based access by location, floor, room, department or role. deskbird states that it holds ISO 27001 and SOC 2 Type 2 certification. Subprocessors with entities outside the EU are stated to operate on EU infrastructure under SCCs or adequacy decisions.
What it costs
deskbird publishes a Business price per active user per month, with a 25-user minimum, and shows it in euro, CHF, GBP, USD, CAD and AUD. Professional and Enterprise are quoted case by case, so the advanced rules, analytics and API need a sales conversation.
Limitations to Consider
The listed price applies only to the Business plan with a 25-user minimum; advanced booking rules, analytics and API access sit in Professional, which has no published price. Billing is per active user, so a company with many occasional users and few desks may pay less with a per-resource tool such as Flexopus. Sensor-based occupancy is not part of the booking core described on the pages reviewed, and the company is Swiss, so it contracts outside the EU.
Who Should Use deskbird
Companies with 25 or more regular office users that want a published rate, EU-only hosting and SSO and SCIM in the entry plan.
Pros and Cons
Pros
- Per-user price published on the pricing page
- Data hosted only in the EU, stated on the security page
- SSO/SAML and SCIM listed
- Bookings anonymised after six months by default
- ISO 27001 and SOC 2 Type 2 stated
Cons
- 25-user minimum on the listed plan
- Advanced rules, analytics and API are not in the Business plan
- Per-user billing can cost more than per-resource billing
- Swiss entity, so outside the EU
Alternatives to deskbird
Other European desk booking software worth comparing before you decide:
Flexopus
Germany · Desk booking priced per resource instead of per user
Mapiq
Netherlands · Resource booking and analytics for multi-office companies
Matrix Booking
United Kingdom · Desk booking priced by resource count, not headcount
Spacewell
Belgium · Workplace booking inside a wider smart-building suite
See all European desk booking software or compare them directly against Robin on our alternatives page.
Frequently Asked Questions
deskbird states that all data is processed and hosted exclusively in the EU on Google Cloud. Its privacy policy names Frankfurt as the location and says that internal policies prohibit cloud resources outside the EU.
The Business plan is listed at €2.75 per active user per month on annual billing and €3.50 on monthly billing, with a minimum of 25 users. Professional and Enterprise are custom quotes.
Yes. Its security page lists SSO with SAML 2.0 (Entra ID, Okta, Google Workspace and other identity providers) and SCIM provisioning.