European Facility Management Software

#1 Granlund Manager

Helsinki, Finland Based on number of properties, modules and integrations; no price list on the page Demo on request

Best for: Real estate owners and operators managing many properties

• Operating company. Granlund Oy
• Jurisdiction. EU (Finland)
• Where the data sits. No region given in the material read
• Source code. Closed source
• Replaces. Archibus, IBM TRIRIGA, MRI CenterStone

Granlund Manager has a core plus four selectable modules (Maintenance, Capital Planning, ESG and Construction Projects), letting an owner begin with the maintenance records of a few buildings and later add the investment plan and the sustainability reporting. Inspections, reports and integrations are listed alongside, and the vendor describes it as cloud SaaS.

The software comes from Granlund Oy, with a Helsinki address in its privacy policy, and the group lists offices in Finland, Sweden and the UK. The vendor states that pricing follows the number of properties, modules and integrations, but publishes no amounts and no hosting region. The group's consulting arm makes it a natural pick for owners who want advice with the software.

Standout feature. Only Granlund Manager keeps capital planning and ESG reporting in one core with maintenance.

#2 CAFM Systems (REDIX)

Vienna, Austria Not published Demo on request

Best for: Austrian and German-speaking facility operators

• Operating company. CAFM Systems GmbH
• Jurisdiction. EU (Austria)
• Where the data sits. No region given in the material read
• Source code. Closed source
• Replaces. Archibus, IBM TRIRIGA, MRI CenterStone

CAFM Systems (REDIX) is the Vienna-based CAFM that CAFM Systems GmbH offers as SaaS or private cloud with an unlimited number of users. REDIX Mobile covers work orders, checklists and photo documentation for technicians, including offline, and add-ons handle reservations of parking and rooms, help desk requests and mobile capture of building data with barcode scanning.

ISO 27001 is claimed by the vendor. The reference list is Austrian, with an insurer, a telecom operator, a bank and a medical university, the earliest dating from 2006. The company also sells services and 3D scans. No prices are published, the site is mostly in German and the hosting region is not given, so the references are the main evidence available.

Standout feature. CAFM Systems (REDIX) combines an unlimited-user licence with offline mobile work orders for technicians.

#3 SPARTACUS Facility Management

Meerane, Germany Founded 1996 Not published Demo on request

Best for: German public bodies, banks and utilities

• Operating company. N+P Informationssysteme GmbH
• Jurisdiction. EU (Germany)
• Where the data sits. No region given in the material read
• Source code. Closed source
• Replaces. Archibus, IBM TRIRIGA, MRI CenterStone

SPARTACUS Facility Management lists more processes than any other tool in the category: maintenance, space, budget and costs, energy control, fleet, help and service desk, inventory, reservations, cleaning, key systems, safety and moves. The vendor says buyers receive only the parts they need, and that the system is checked regularly by FM associations.

Development at N+P Informationssysteme GmbH in Meerane started in 1996. The firm reports over 200 customers, including a regional energy company, a savings bank and a city administration. The imprint gives a Chemnitz register entry (HRB 1746). Deployment is client-server, hosted or cloud, prices are not published and the site is German, with mobile and hosting details missing from the pages reviewed.

Standout feature. SPARTACUS Facility Management still offers a client-server installation next to hosting and cloud.

#4 Facilitor

Enschede, Netherlands Founded 1988 Not published; demo on request Demo on request

Best for: Dutch schools, care, public bodies and financial institutions

• Operating company. Aareon Nederland B.V.
• Jurisdiction. EU (Netherlands)
• Where the data sits. No region given in the material read
• Source code. Closed source
• Replaces. Archibus, IBM TRIRIGA, MRI CenterStone

Facilitor offers service management for facilities and IT in one product, spanning FMIS, ITSM and enterprise service management. The facility side covers reports, visitor registration, reservations and maintenance. A school group named on the vendor's site describes using it for these processes in five buildings, and the site has pages for care, construction, finance, education and government.

The vendor says it has developed software since 1988 and calls the product standard software that is configured. The privacy policy names Aareon Nederland B.V. as controller and the contact page gives an Enschede address, so Aareon's terms apply. Prices are on request, the pages are Dutch, and real estate depth is less visible than at Planon.

Standout feature. Facilitor stands alone in joining facility management and IT service management in a single system.

#5 Planon

Nijmegen, Netherlands Not published Demo on request

Best for: Large organisations with real estate and facility portfolios

• Operating company. Planon International B.V.
• Jurisdiction. EU (Netherlands)
• Where the data sits. No region given in the material read
• Source code. Closed source
• Replaces. Archibus, IBM TRIRIGA, MRI CenterStone

The vendor presents Planon as an IoT-enabled IWMS in four solution areas: real estate management, space and workplace services, asset and maintenance management, and energy and sustainability management. A campus solution for higher education, a lease accounting solution covering FASB and IASB rules and a Planon for SAP integration are listed separately.

Headquarters are in Nijmegen according to the company, with offices worldwide. The privacy statement lists Planon International B.V. and Planon B.V. next to group companies in the UK, Germany, Austria, Switzerland, France and elsewhere, plus Planon Canada Inc., so the signing entity depends on the customer's region. The group page lists acquisitions such as control.IT and a majority stake in Ubigreen. Prices and hosting are not published.

Standout feature. Planon alone pairs lease accounting with SAP integration and a campus solution.

#6 Infraspeak

Porto, Portugal Founded 2015 No plans listed; a price follows a booked demo Demo on request

Best for: Facility managers and service providers running hotels, retail or building estates in several countries

• Operating company. Infraspeak, SA
• Jurisdiction. EU (Portugal)
• Where the data sits. Stated as EU hosting on Amazon Web Services, while the privacy policy also allows processing in the EU or third countries
• Source code. Closed source
• Replaces. UpKeep, MaintainX, Limble

Infraspeak describes a CAFM and CMMS platform whose base is work orders and preventive plans, topped by supplier and procurement handling and field service. Users work in a browser or in apps for iOS and Android. The vendor counts more than 100 integrations. The site ranks it sixth of the ten because no plan is shown on the pricing page and the infrastructure runs on Amazon Web Services.

Dating from 2015, the firm reports a presence in 47 countries and a staff above 180, all vendor figures. A trust centre carries the ISO 27001 listing. Hosting is stated as EU-based, yet the privacy policy keeps the door open to processing elsewhere, and a buyer reaches a price only through a demo request.

Standout feature. Infraspeak stretches furthest past maintenance, adding supplier and procurement management for building portfolios.

#7 Spacewell

Wilrijk (Antwerp), Belgium Pricing on request Demo on request

Best for: Big employers wanting facility, energy and sensor data from a single supplier

• Operating company. Spacewell International NV
• Jurisdiction. EU (Belgium)
• Where the data sits. No region given in the material read
• Source code. Closed source
• Replaces. Robin, Envoy

Spacewell provides desk and room booking with occupancy tracking through IoT sensors, automatic no-show handling, floor plan tools and space simulation, and lists energy and facility modules in the same suite. The vendor states that the former Axxerion facility system is now part of Spacewell, which is why the card carries both names.

Spacewell International NV, in Wilrijk near Antwerp, is the operating company, and the website puts it inside Nemetschek, a point for the contract review. Neither a price nor a hosting region appears on the pages read. A fifty-desk office would use a small part of the suite, because it is written for large portfolios.

Standout feature. Spacewell alone sends sensor-measured occupancy into the suite that holds its facility modules.

#8 FaultFixers

London, United Kingdom Per paid user per month: £35 on Starter, £50 on Professional (billed monthly), Enterprise by quote; reporters cost nothing Demo on request

Best for: Small and mid-sized maintenance teams in the UK

• Operating company. FaultFixers Technologies Limited
• Jurisdiction. UK law, outside the EEA but with an EU adequacy decision
• Where the data sits. No region given in the material read
• Source code. Closed source
• Replaces. Archibus, IBM TRIRIGA, MRI CenterStone

FaultFixers brings reactive tickets, a planned maintenance matrix, checklists, asset tracking, QR codes, time and cost tracking and KPI dashboards into one tool. Starter costs £35 and Professional £50 per paid user per month on monthly billing, an annual option saves 14 percent, and people who only report faults are free and unlimited. A free trial and a tour are offered.

Behind the tool stands FaultFixers Technologies Limited, London, English register number 08328746. Asset register, unlimited PPM and digital checklists sit in Professional, and SSO and an uptime SLA only in Enterprise. There are no space or lease modules, prices are in pounds and the hosting region is not stated.

Standout feature. FaultFixers is the one vendor whose monthly per-user price a buyer can read publicly.

#9 CAFM Explorer

Glasgow, United Kingdom Not published; demo on request Demo on request

Best for: UK facility teams in public sector, health and education

• Operating company. Idox
• Jurisdiction. UK law, outside the EEA but with an EU adequacy decision
• Where the data sits. No region given in the material read
• Source code. Closed source
• Replaces. Archibus, IBM TRIRIGA, MRI CenterStone

CAFM Explorer is the CAFM product of Idox and covers property, estate and people records, a helpdesk, asset management with maintenance schedules and finance management for costs and stock. The vendor claims more than 300 standard reports, a seven-tier hierarchy for managing buildings across locations and time zones, and support for over 40 industry sectors.

Idox describes itself as a plc working from UK offices, Glasgow among them, and says support, implementation and training come from a UK-based team. Delivery is cloud or on-premises. The compliance content is oriented to UK building regulations and health and safety, the exact contracting entity was not confirmed on the pages reviewed, and no prices or mobile app detail are published.

Standout feature. CAFM Explorer pairs on-premises or cloud delivery with more than 300 standard reports.

#10 Vantify CAFM

London, United Kingdom Not published Demo on request

Best for: UK property and facility teams that also need compliance and out-of-hours support

• Operating company. Vantify Limited
• Jurisdiction. UK law, outside the EEA but with an EU adequacy decision
• Where the data sits. No region given in the material read
• Source code. Closed source
• Replaces. Archibus, IBM TRIRIGA, MRI CenterStone

Vantify CAFM puts jobs, assets, planned maintenance and service providers in one system, with real-time visibility of what is open, overdue or due next across every site. The extra is a 24/7 Service Desk that takes calls outside working hours and coordinates providers, which is a managed service and not a software feature.

Vantify Limited, company registration 05277497, has its registered address at 20 Grosvenor Place, London. It is a subsidiary of Charis Four, which trades as Axiom GRC. Sister products cover health and safety, fire, water, asbestos and risk management, and industry pages target retail, healthcare and hospitality. No prices are published, space management detail is thin and the hosting region is not stated.

Standout feature. Vantify CAFM uniquely offers a staffed out-of-hours desk run by the same vendor.