European Alternatives to Bill.com
Looking for a European alternative to Bill.com? Its site shows plans priced in US dollars per user per month (Essentials $49, Team $65, Corporate $89), payment fees listed for ACH and US cheques, and QuickBooks and Xero as the core integrations, which points to a US-first product. The site copyright is held by BILL Operations, LLC, a US company.
The European tools below capture supplier invoices, route approvals and post to your ledger under an EU, UK or Swiss contracting entity, with a focus on European VAT, e-invoicing and ERP landscapes.
How we rank these tools — 4-step process
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1
European ownership, verified
The company is headquartered and incorporated in the EU, EEA or Switzerland, and processes customer data in Europe. A US parent company disqualifies a tool from this page regardless of where its servers are.
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Category fit and hands-on review
What the tool actually does, who it suits, and where it falls short — checked against the vendor’s own documentation, changelog and pricing page rather than its marketing copy.
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Compliance and pricing check
GDPR posture, hosting location and the prices quoted on this page are verified against the vendor’s public pricing before publication, and re-checked when we revisit the category.
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Position on this page
Placement on this page can be paid, and that can affect which tools appear here and the order they appear in. It never buys a good review: a tool that fails the checks above is not here at any price, and payment does not change the shortcomings we write about. A vendor can ask us to correct a factual error — not to remove a criticism.
Vendors can pay for visibility on this page. It never changes what an entry says about a product, including the criticism, and we earn nothing when you click through to a vendor. Paid placement can affect which tools appear here and the order they appear in. Editorial policy
11 European Alternatives to Bill.com
Medius
Swedish accounts payable automation at enterprise invoice volumes
Basware
Finnish invoice lifecycle platform with e-invoicing network and AI matching
Candis
Berlin AP-and-expense platform priced by document volume, unlimited users
Rillion
Nordic AP automation with unlimited users and entities on every plan
Serrala
Hamburg-based AP automation with strong SAP integration
Libeo
French supplier invoice and payment platform for multi-entity finance teams
Payhawk
London-registered spend platform with cards, expenses and invoices in one
DocuWare
Document management with automated invoice capture, workflow and ERP export
Doxis SpendControl
Dutch invoice processing and expense platform, hosted in the EU
Dext
Receipt and supplier invoice capture feeding your accounting software
Hypatos
German document AI that processes invoices per transaction
Key takeaways
- Bill.com prices its plans at $49, $65 and $89 per user per month, so the monthly cost scales with the size of the finance team.
- Its payment methods are ACH, virtual card and credit card, which are US-oriented rails; none of the European tools here depends on them.
- Candis, Rillion and Doxis SpendControl cover the mid-market, Basware, Medius and Serrala the enterprise end, and Dext the bookkeeper end.
- Only Candis (from €389 a month), Doxis SpendControl (€5 per user per month) and Hypatos (from €0.25 per invoice) publish a price among the European tools on this page.
- DocuWare is the only listed tool that can run on your own servers, which Bill.com does not offer.
Why people leave Bill.com
Bill.com is the payables and receivables platform of BILL Holdings, Inc. in San Jose, California. A supplier invoice arrives in a central inbox, gets coded, goes through an approval chain and is paid from inside the same screen, and the other half of the product sends customer invoices and collects the money. The plan names on the pricing page, Essentials, Team, Corporate and Enterprise, are priced in US dollars per user per month.
The product is shaped by the American payment landscape. The payment methods listed on the pricing page are ACH, virtual card and credit card, the tax feature that gets a name of its own is the W-9 Agent that collects and verifies supplier forms, and the accounting sync is built around QuickBooks and Xero.
None of that is wrong for a US small business. It is simply a different set of defaults from a company that pays suppliers by SEPA transfer and files VAT returns.
People in Europe who look for an alternative are usually not leaving because something broke. They find that the parts they use every month, VAT coding, structured e-invoices, a local ledger such as DATEV or Dynamics, a contract with a company in their own jurisdiction, sit outside the core of the product, while the parts that are built in belong to another country.
- The payment rails are American Bill.com lists ACH, virtual card and credit card as the ways to pay a supplier, and the W-9 Agent on every plan exists for US tax paperwork. A finance team in Munich or Lyon pays through SEPA and its suppliers hand over VAT numbers, not W-9 forms. Two of the headline features are therefore irrelevant outside the US, and the ones that matter locally have to come from somewhere else.
- The ledger sync assumes QuickBooks and Xero The two-way sync named on the Team and Corporate plans covers QuickBooks Online, Pro, Premier and Xero. Enterprise adds QuickBooks Enterprise, Oracle NetSuite, Sage Intacct and Microsoft Dynamics. DATEV, Exact, Sage 50 and the German or Nordic ERPs that many European groups run are not in that list, and the Essentials plan only exchanges CSV files with your accounting software.
- Price is counted in seats, and the useful parts cost more seats At $49, $65 and $89 per user per month, a ten-person finance team on Corporate pays $890 a month before payment fees. Custom approval policies and custom user roles are not in Essentials, and two-way purchase order matching starts at Corporate, with three-way matching listed under Enterprise. Volume-priced tools such as Candis make that trade the other way round.
- The contract is with a US company The site copyright is held by BILL Operations, LLC, and the group is headquartered in California. For a European buyer that means a US counterparty holding supplier names, bank details and amounts. The terms and privacy pages could not be read in this review, so check them for hosting location and transfer mechanism rather than assuming either way.
What you have to replace, not just match
The workflow is the easy part to copy. Every tool on this page captures an invoice, extracts the fields, routes it to an approver and exports a booking.
What you have to replace is the set of things Bill.com does around that workflow: the supplier network that lets a vendor accept payment inside the platform, the payment run itself, the two-way sync that writes the payment status back to the ledger, and the accounts receivable side if you used it to send customer invoices.
Payments deserve a separate decision. Of the European tools here, Libeo pays suppliers through a partner (Swan), Payhawk combines invoices with cards, and Rillion lists payments as US only on its pricing page. Basware, Medius, Serrala and Candis focus on the document and approval side and leave the bank file to your ERP or banking portal. Decide whether the payment step moves, stays with your bank, or goes to a separate tool before you compare prices.
Then list your ledger and your suppliers. A tool that does not post to your accounting system saves nobody any time, and a tool that cannot read the invoice format your suppliers actually send, a German XRechnung, a PDF from a Spanish freelancer, a Peppol file, will fall back to manual entry. Ask each vendor for the country list and the connector list in writing.
The alternatives compared
| Position | Tool | Headquarters | Pricing | Jurisdiction |
|---|---|---|---|---|
| #1 | Medius | Linköping, Sweden | Not published — two packages, Medius AP Essentials and Medius AP 360, both quoted, with additional modules at extra cost | EU (Sweden) |
| #2 | Basware | Espoo, Finland | Subscription model by module, amounts not published | EU (Finland) |
| #3 | Candis | Berlin, Germany | Base from €389/month, Plus from €599/month, Max from €789/month, priced by document volume with unlimited users and entities; Visa corporate cards from €149/month | EU (Germany) |
| #4 | Rillion | Stockholm, Sweden | Three plans (Essential, Professional, Premium) tailored to invoice volume; prices on request | EU (Sweden) |
| #5 | Serrala | Norderstedt (Hamburg area), Germany | Pricing on request | EU (Germany) |
| #6 | Libeo | Vincennes, France | Quote after a demo; modules chosen by need | EU (France) |
| #7 | Payhawk | London, United Kingdom (engineering in Sofia, Bulgaria) | Subscription + per user | United Kingdom (adequacy decision, outside the EEA) |
| #8 | DocuWare | Germering, Germany | Cloud plans by users and storage (4, 15, 40 or 100 users); prices on request | EU (Germany) |
| #9 | Doxis SpendControl | Netherlands, Netherlands | Effective EUR 5 per user/month; Premium EUR 6 per user/month; Custom on request | EU (Netherlands) |
| #10 | Dext | United Kingdom, United Kingdom | Plans by monthly document volume, shown in local currency after you pick a region; see website | United Kingdom (adequacy decision, outside the EEA) |
| #11 | Hypatos | Am Neuen Markt 9 E-F, Potsdam, Germany (Berlin office) | Per transaction completed: invoice processing from €0.25, order confirmations from €0.20, delivery notes from €0.20, order management from €0.20 (yearly workload up to 5M documents, volume discounts) | EU (Germany) |
How each alternative compares to Bill.com
Medius
Swedish AP specialist for large invoice volumes, where Bill.com is aimed at small teams
Best for: Enterprise finance teams that process many supplier invoices and want certified security controls.
Medius is registered as Medius Sverige AB in Linköping and positions itself at the invoice end of spend, with 3,000-plus customers and six million invoices a month by its own figures. Against Bill.com it trades the all-in-one small-business platform for an enterprise accounts payable product with two quoted packages, AP Essentials and AP 360.
The hosting answer needs reading carefully. Medius runs on Microsoft Azure and states that customer data sits in Europe, the US or Australia depending on the customer's primary location. It holds ISO 27001:2022, ISO 9001, SOC 1 Type 2 and SOC 2 Type 2, which is a fuller certification list than Bill.com's pricing page shows.
What Medius does better than Bill.com
- Handles invoice volumes of an enterprise rather than a small-business inbox
- Publishes ISO 27001, SOC 1 and SOC 2 certification
- Swedish contracting entity instead of a US LLC
Where Medius is a step down from Bill.com
- Quote-only pricing, no published plan against Bill.com's listed dollar amounts
- No trial and no self-serve start
- Product pages checked do not list a receivables side for customer invoices
Standout against Bill.com. Medius is the specialist for companies whose problem is a queue of supplier invoices rather than a payment network.
Basware
Finnish invoice lifecycle platform with an e-invoicing network instead of Bill.com's payment network
Best for: Multinational finance teams with several ERPs, many countries and e-invoicing obligations to meet.
Basware Oy captures invoices through SmartPDF, matches them to orders with or without a purchase order, and codes them with AI. Where Bill.com's network connects vendors so they can be paid, Basware's network exchanges structured e-invoices between companies, with country coverage listed on its site and the French mandate named.
It lists 250+ ERP integration capabilities and ISO 27001 and ISO 9001 certification. Its general terms list sub-processors in India, the USA and Australia under standard contractual clauses, and the data location is not stated on the pages checked, so the sub-processor list is something to read before you sign.
What Basware does better than Bill.com
- E-invoicing network and country compliance coverage
- PO and non-PO matching with AI coding, with no plan tier to climb
- Far wider ERP list than QuickBooks and Xero
- Finnish contracting entity
Where Basware is a step down from Bill.com
- No published pricing and a demo-led sales process
- Heavy to roll out for a small finance team
- No supplier payment methods listed on the pages checked
Standout against Bill.com. Basware is the closest thing to Bill.com for an organisation that has outgrown it and now cares about e-invoicing rather than card payments.
Best for: Mid-sized German-speaking companies on DATEV who want unlimited approvers at a published price.
Candis GmbH in Berlin, founded in 2015, prices its Base, Plus and Max plans at €389, €599 and €789 a month by document volume, with unlimited users and entities. A team of ten on Bill.com Corporate pays $890 a month for seats alone; the same team on Candis does not pay more when the eleventh approver joins.
GoBD-certified archiving is built in, which matters to a German tax advisor, and integrations include DATEV, SAP Business One and Business Central. The product centres on invoice capture and approval, with expenses and mileage alongside, and a Visa corporate card sold as a separate add-on from €149 a month.
What Candis does better than Bill.com
- Published monthly price with unlimited users and legal entities
- DATEV integration and GoBD archiving for German tax records
- 30-day free trial
- Contracting entity in Germany
Where Candis is a step down from Bill.com
- Volume pricing can cost more for few invoices across many staff
- German-market focus compared with Bill.com's broad US footprint
- No supplier payment network or payment runs listed
Standout against Bill.com. Candis is the only tool here where adding approvers costs nothing and the price is visible without a call.
Best for: Mid-sized and large companies on Dynamics, NetSuite or Sage that want volume-based pricing.
Rillion AB in Stockholm, with entities in Finland and Denmark, offers three plans, Essential, Professional and Premium, sized to invoice volume. Every plan includes unlimited users, approvers and entities, which reverses the per-seat arithmetic of Bill.com's $49 to $89 plans. Its 3-way PO matching and line-level capture sit closer to Bill.com's Enterprise tier than to Essentials.
Its ERP list reads Dynamics 365 Finance and Business Central, Oracle NetSuite, Sage X3, Sage Intacct and SAP Business One. The catch is that the pricing page lists payments as US only, PO matching and AI capture are paid add-ons, and the company's footer names a US entity (Rillion Inc) for US customers. A European payment run stays with your bank.
What Rillion does better than Bill.com
- Unlimited users, approvers and entities on every plan
- 3-way PO matching with line-level capture
- ERP coverage that includes Dynamics and Sage X3
Where Rillion is a step down from Bill.com
- Prices not published
- Payments are US only, so European supplier payments are not covered
- 12 to 14 week implementation by its own estimate
Standout against Bill.com. Rillion is the clearest answer to a Bill.com bill that grows with every new approver.
Best for: Finance teams on SAP who also want payments and treasury modules from the same vendor.
Serrala Group GmbH, registered at the Amtsgericht Kiel under HRB 25634, with its legal address in Norderstedt and its headquarters in the Hamburg area, covers AI invoice capture, a supplier invoicing portal and e-invoicing in 60+ countries. Against Bill.com's hosted inbox and payment network, it positions AP as one module of a larger finance suite.
Integration is the draw. SAP is the focus, but its contact form also lists NetSuite, Microsoft Dynamics, Workday, Infor and Sage. The weakness is that its product pages describe capabilities in general terms with few figures or customer examples, and pricing is on request, so you need a demo to learn what it costs.
What Serrala does better than Bill.com
- Supplier portal included in the AP suite
- E-invoicing coverage in 60+ countries
- Deep SAP integration instead of QuickBooks-centred sync
- Published company registration details
Where Serrala is a step down from Bill.com
- Large suite means small teams pay for unused modules
- No published pricing or plan ladder
- Product pages are vague about volumes and customers
Standout against Bill.com. Serrala is the option for a company where the SAP system, not the accounting package, decides the architecture.
Libeo
French platform that joins supplier invoices and payment, the closest echo of Bill.com's model
Best for: French multi-entity groups and franchise networks that want invoice approval and supplier payment together.
LIBEO (SAS) in Vincennes, registered at the RCS Créteil, is the one European tool on this page whose job description sounds like Bill.com's: collect supplier invoices, approve them, pay them. Its legal notice describes it as a payment services broker and agent of Swan, which provides the accounts, so payments follow that partner's rules rather than a bank of its own.
It adds procurement, payment cards, budget tracking and multi-entity consolidation, and its site states compatibility with the 2026 French e-invoicing reform. The legal and pricing pages are in French, pricing is quoted after a demo, and the product is built for the French market, so confirm support before using it for suppliers in other countries.
What Libeo does better than Bill.com
- Supplier payment sits in the same tool as invoice approval
- Ready for the French e-invoicing reform
- Multi-entity consolidation included
Where Libeo is a step down from Bill.com
- French-language legal and pricing pages
- Payments depend on a partner (Swan)
- Narrower country focus than Bill.com's US reach
Standout against Bill.com. Libeo keeps the pay-the-supplier step that most European AP tools drop.
Payhawk
London-registered spend platform that puts cards and invoices together where Bill.com keeps them apart
Best for: Groups with several legal entities in several currencies who want cards, reimbursements and invoices together.
Payhawk is headquartered in London with engineering in Sofia, so the contracting entity sits under UK rather than EU jurisdiction, covered by the adequacy decision. Where Bill.com sells accounts payable and spend and expense as separate product areas, Payhawk offers corporate cards, invoice management and reimbursements in one platform.
Multi-entity is its argument: entities, currencies and local VAT rules are first-class objects, and reporting consolidates across them without an export. Its ERP list includes NetSuite, Microsoft Dynamics and DATEV. It is a spend tool first, so a team that wants only deep invoice matching will find the specialists above stronger.
What Payhawk does better than Bill.com
- Per-entity accounting rules and multi-currency wallets
- DATEV, NetSuite and Dynamics integrations
- Cards and reimbursements in the same platform as invoices
Where Payhawk is a step down from Bill.com
- UK entity, not an EU one
- Less specialised invoice matching than Medius or Basware
- Pricing is subscription plus per user, with no amount published on the pages used
Standout against Bill.com. Payhawk suits a group that has outgrown one company file and needs spend controlled per entity.
Best for: Companies that want invoices inside a wider document archive and may need on-premises hosting.
DocuWare GmbH in Germering captures invoices, runs background validation and duplicate checks, routes workflows with reminders, matches invoices against purchase orders and delivery notes, and exports booking data to the ERP. It is a document platform that includes an invoice solution, not an AP product that includes documents, which is the reverse of Bill.com.
That origin gives it things Bill.com lacks: cloud, on-premises and hybrid deployment, cloud regions in the U.S., EU, Japan and Australia on Microsoft Azure, and full-text search over an archive. It also lacks things Bill.com has, namely a supplier network, payment runs and early-payment discounts. The company has been owned by Ricoh since 2019.
What DocuWare does better than Bill.com
- On-premises and hybrid deployment
- Choice of EU cloud region
- Archive and full-text search for all documents, not just bills
- More than 500 listed integrations
Where DocuWare is a step down from Bill.com
- No supplier payments or supplier network
- Prices not published
- Owned by Ricoh, a Japanese group
Standout against Bill.com. DocuWare is the only listed tool you can run on your own hardware.
Doxis SpendControl
Dutch invoice and expense tool with plain per-user pricing, cheaper than Bill.com's lowest plan
Best for: Small and mid-sized finance teams in the Netherlands and Belgium that want invoices and expenses together.
Doxis SpendControl, previously Klippa SpendControl, is run by Doxis AI Solutions B.V. (KVK 74785834) and hosted in the EU by the vendor's statement. Effective is listed at €5 per user per month and Premium at €6, against $49 for Bill.com Essentials, which makes it the cheapest published entry on this page.
The price comes with a different scope. It is pre-accounting software with invoice OCR, approval workflows, expense claims and company cards, with 20+ integrations. Approval workflows (+€50 a month) and integrations (from €50 a month) are add-ons, and PO matching and supplier payment runs are not listed, so it does not replicate the upper Bill.com plans.
What Doxis SpendControl does better than Bill.com
- Published price a tenth of Bill.com Essentials per user
- EU hosting stated by the vendor
- Expenses and company cards alongside invoices
- GoBD and AEAT compliance listed on Premium
Where Doxis SpendControl is a step down from Bill.com
- No PO matching or payment runs listed
- Approvals and integrations cost extra
- Expense-led pricing rather than invoice-volume pricing
Standout against Bill.com. Doxis SpendControl has the lowest published per-user price in this comparison.
Best for: Small businesses and accountants who need accurate purchase invoice capture into their accounting software.
Dext Software Limited, registered in England and Wales, captures supplier invoices and receipts, extracts line items and sends them to accounting software. It is nearer to Bill.com's bill-entry step than to the whole product: there is no approval chain for large teams, and payments are listed as coming soon.
Its edge is on the bookkeeping side. Supplier statement checks flag gaps and duplicates before they reach the books, bank statement extraction is included, and mobile apps cover receipts. Hosting is with Amazon Web Services without a stated region, the entity is UK-based, and pricing depends on the region selector, so no figure is quoted here.
What Dext does better than Bill.com
- Supplier statement checks for gaps and duplicates
- Line-item extraction and bank statement extraction
- Free trial offered
Where Dext is a step down from Bill.com
- No approval chains for large teams or payment runs
- AWS region not stated on the pages checked
Standout against Bill.com. Dext is the lightest option here, and the one that fits a bookkeeper working in QuickBooks or Xero.
Hypatos
German document AI sold per processed invoice rather than per seat
Best for: Shared service centres that want to pay for each processed invoice and connect through an API.
Hypatos GmbH, with its imprint in Potsdam and an office in Berlin, sells AI agents for transaction documents: invoices, order confirmations, delivery notes and sales orders. Pricing is outcome-based, with invoice processing from €0.25 per transaction and no seats or licences, which has nothing in common with Bill.com's per-user plans.
It is an automation layer, not an inbox with a payment button. There is no supplier network or card payment, and the site does not state a hosting location on the pages checked. For a company that already has an ERP with approvals, it replaces the capture and coding step of Bill.com and leaves the rest where it is.
What Hypatos does better than Bill.com
- Published per-transaction price with no seat counting
- Handles order confirmations and delivery notes as well as invoices
- German contracting entity
Where Hypatos is a step down from Bill.com
- No payment or receivables product listed
- Hosting location not stated
Standout against Bill.com. Hypatos charges for work done, so a quiet month costs less than a quiet month on a per-seat plan.
What actually breaks when you switch
The first thing to break is the sync. Bill.com writes bills and payments back to QuickBooks or Xero, and most of the European tools do not have those connectors. Moving also means moving the vendor master with bank details, which must be verified again by someone in finance, since a changed IBAN is the oldest fraud pattern in payables. Export the vendor list and open bills from Bill.com to CSV and check them against your ledger before importing anywhere.
The second break is process. Approval rules built on Bill.com roles, such as custom policies on Corporate, have to be rebuilt in a tool with different roles.
Approvers who were used to paying with one click in Bill.com now approve in one tool and pay in another. Plan a period where both systems run side by side, and ask each vendor for the implementation time in writing, because Rillion alone states 12 to 14 weeks. Check the notice period and renewal date on your Bill.com plan before choosing a switch date.
Can I keep paying suppliers inside the tool after leaving Bill.com?
Only with a few of them. Libeo pays suppliers through its partner Swan, and Payhawk joins invoices to cards and reimbursements. Rillion lists payments as US only on its pricing page, which means a European payment run still goes through your bank. Basware, Medius, Serrala and Candis are built around capture, matching and approval.
The practical route for most companies is to export a payment file from the ledger or the AP tool and upload it to the bank, which most European banks accept. If you relied on Bill.com to pay by card or to let suppliers choose their payment method, you lose that convenience and gain a simpler audit trail.
Does a European tool read my QuickBooks or Xero data?
It depends on the tool. Rillion lists Dynamics 365, NetSuite, Sage X3, Sage Intacct and SAP Business One, Serrala centres on SAP and lists several others, and Basware advertises 250+ ERP integration capabilities. Candis works with DATEV, SAP Business One and Business Central. QuickBooks and Xero are not the focus of any of these.
If you are on Xero or QuickBooks and want to stay there, Dext is the closest fit among the tools here, because it hands captured purchase invoices to accounting software. Otherwise treat the ledger as part of the migration: the tool follows the ledger, not the other way round.
Which one to pick
For a mid-sized company that wants a published price and no seat counting, start with Candis, or with Rillion if you run Dynamics, NetSuite or Sage. For a large group with several ERPs and e-invoicing obligations, Basware and Medius are the established options, and Serrala fits where SAP is the centre. Libeo is the nearest to Bill.com's pay-the-supplier model for a French business.
For small teams, Doxis SpendControl has the lowest listed per-user price and Dext fits a bookkeeper on QuickBooks or Xero. Choose DocuWare when you want invoices inside a document archive or need on-premises hosting, Payhawk when cards and multi-entity control matter more than deep matching, and Hypatos when you want to pay per invoice processed. Staying on Bill.com is reasonable if your suppliers are American and your ledger is QuickBooks.
Frequently Asked Questions
It depends on size. Candis and Rillion are the closest to a mid-sized team: Candis prices by document volume from €389 a month with unlimited users, Rillion on invoice volume with unlimited users and entities. Basware and Medius suit large groups with many ERPs. Libeo is the choice if supplier payment must stay in the same tool and your business is French.
Bill.com charges $49, $65 or $89 per user per month for Essentials, Team and Corporate, and quotes Enterprise. Candis charges from €389 a month for the Base plan regardless of users, Doxis SpendControl lists €5 or €6 per user per month, and Hypatos charges from €0.25 per invoice processed. Basware, Rillion, Serrala, Libeo, DocuWare and Medius quote on request.
Basware runs an e-invoicing network and lists country coverage, Serrala states e-invoicing in 60+ countries, and Libeo states compatibility with the 2026 French e-invoicing reform. Rillion lists e-invoicing as a feature. Verify the country list against your own suppliers and customers, since mandates differ by country and by invoice type.
DocuWare offers cloud, on-premises and hybrid deployment, and is the only tool on this page that lists an on-premises option. The others are cloud services. DocuWare is a document platform first, so supplier payments are not part of its invoice solution, and it is owned by the Japanese group Ricoh.
The invoices are not the hard part. Plan for your vendor list with bank details, open bills, approval rules and the sync to your ledger. Bill.com Essentials exchanges CSV files with the accounting software, which gives you a clean export to start from. Expect implementation to take weeks, and Rillion states 12 to 14 weeks for its own projects.
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