Virtual Vaults
Rotterdam-based deal platform with unlimited data room storage at a fixed monthly price
Quick Overview
| Company | Virtual Vaults Nederland B.V. |
|---|---|
| Category | Virtual Data Rooms |
| Headquarters | Rotterdam, Netherlands |
| Founded | Not stated |
| EU Presence | Yes - Netherlands (EU) |
| Data Location | Region chosen by the customer, hosted by Microsoft Ireland |
| Open Source | No |
| GDPR Compliant | Yes |
| Self-Hosting | No |
| Main Features | Data rooms, Workspaces for deal preparation, Q&A, API, 24/7 customer success support, USB and comfort letter at closing, multi-factor authentication |
| Pricing | Data room from EUR 754 per month (Basic), EUR 914 (Standard), EUR 1508 (Advanced) billed monthly; discounts of 15%, 30% and 40% for 3, 6 and 12 months |
| Best For | Dealmakers who want unlimited storage at a fixed price and 24/7 support |
| Replaces | Datasite, Intralinks, Firmex |
Detailed Review
Virtual Vaults is run by Virtual Vaults Nederland B.V. in Rotterdam, with an office in Amsterdam and a UK subsidiary, Virtual Vaults Software UK Limited, in London. The contact page lists the Dutch chamber of commerce and VAT numbers.
The product line has two parts: Workspaces for deal preparation and project management, and Data Rooms for the due diligence itself. The website is available in English, German and Dutch.
Fixed Price, Unlimited Storage
The data room pricing page sells unlimited storage for a fixed monthly price. Basic is EUR 754 per month for up to three sell-side users and unlimited buy-side users, Standard is EUR 914 for up to seven sell-side users, and Advanced is EUR 1508 per month, all billed monthly.
Longer terms reduce the price: 15% off for three months, 30% for six and 40% for twelve. The page switches between EUR and GBP.
Hosting and Subprocessors
The subprocessor list names Microsoft Ireland Operations Ltd. as primary hosting service, with data stored only in the region the customer chooses. Twilio Ireland Ltd. is listed for email and SMS. The security page lists ISO/IEC 27001:2022 and multi-factor authentication.
Support
Customer Success support is available 24/7. At closing, the room can be delivered as a physical USB with a comfort letter or as a cloud delivery.
Limitations to Consider
The plans cap sell-side users (three on Basic, seven on Standard), and the entry price of EUR 754 per month is high for a one-off small sale. Hosting runs on Microsoft Azure through Microsoft Ireland, and email and SMS run through Twilio Ireland, so US-parented suppliers appear in the subprocessor chain.
Who Should Use Virtual Vaults
Advisors and corporates running several mid-sized deals who prefer a known monthly price over a per-page or per-project quote.
Pros and Cons
Pros
- Unlimited storage at a fixed monthly price
- Unlimited buy-side users
- Price discounts for longer terms
- 24/7 customer success support
- ISO/IEC 27001:2022 listed
Cons
- Sell-side user caps on Basic and Standard
- High entry price for small deals
- Microsoft hosting and Twilio in the subprocessor chain
- Advanced and Enterprise tiers need a quote
Alternatives to Virtual Vaults
Other European virtual data rooms worth comparing before you decide:
Drooms
Germany · Frankfurt data room with AI redaction, Q&A and a free tier
Imprima
Netherlands · Amsterdam data room with AI contract review and redaction
Admincontrol
Norway · Oslo data room with published monthly prices
netfiles
Germany · Bavarian data room run in German data centres since 2001
See all European virtual data rooms or compare them directly against Datasite on our alternatives page.
Frequently Asked Questions
On its data room pricing page, Basic is EUR 754 per month, Standard EUR 914 and Advanced EUR 1508 when billed monthly, with discounts of 15% to 40% for longer terms.
The subprocessor list names Microsoft Ireland Operations Ltd. as the primary hosting service, with data stored in the region the customer chooses.
No. The pricing page offers unlimited data storage for a fixed price.