Document Vault Systems
Wokingham-based UK data room provider with four fixed plan sizes and a managed set-up service
Quick Overview
| Company | Document Vault Systems Limited |
|---|---|
| Category | Virtual Data Rooms |
| Headquarters | Wokingham, United Kingdom |
| Founded | 2006 |
| EU Presence | Yes - United Kingdom |
| Data Location | UK (website hosted in a UK ISO 27001 data centre) |
| Open Source | No |
| GDPR Compliant | Yes |
| Self-Hosting | No |
| Main Features | Drag-and-drop bulk import, document discussion threads, activity monitor, email alerts, basic and advanced Q&A modules, custom review workflow, full-text search, managed data room set-up |
| Pricing | Request pricing and demo for Business Starter, Business Standard, Business Pro and Enterprise |
| Best For | UK law firms, insurers, public bodies and smaller deals that want a fixed plan size and a managed service |
| Replaces | Datasite, Intralinks, Firmex |
Detailed Review
Document Vault Systems Limited is registered at Companies House under number 10806611 and based at 20 Broad Street, Wokingham. Its About page says the team has built virtual data rooms since 2006, starting with the sale of Hastings Direct.
Customers named on the site include insurers, law firms and a borough council, and the site describes solutions for M&A, real estate, fundraising, litigation and board communications.
Four Plan Sizes
Business Starter has 1 admin, up to 9 standard users and 2 GB. Business Standard has 2 admins, 29 users and 5 GB. Business Pro has 3 admins, 49 users and 10 GB. Enterprise has 10 admins, 500 users and 200 GB. Each plan is quoted on request.
Workflow Features
The comparison table lists bulk import, document discussion threads, an activity monitor, email alerts, a basic and an advanced Q&A module, advanced Q&A with custom workflow and full-text search.
Managed Service
A Managed Service Data Room Set Up and consultancy are offered for teams that do not want to structure the room themselves.
Limitations to Consider
The privacy policy on the site was last updated on 5 February 2020 and only states where the website is hosted, not where the data room runs, so ask for the hosting location and certificates in writing. Prices are not published, and the pages I checked describe no AI features. Storage is capped per plan, from 2 GB to 200 GB.
Who Should Use Document Vault Systems
UK organisations that want a UK-registered vendor, a fixed plan size and help with set-up on a small or mid-size transaction.
Pros and Cons
Pros
- UK company with a long track record in data rooms
- Four clear plan sizes
- Basic to advanced Q&A with custom workflow
- Managed set-up service
- Case studies from insurers and law firms
Cons
- No published prices
- Hosting of the data room not stated
- Privacy policy dated 2020
- No AI features described
Alternatives to Document Vault Systems
Other European virtual data rooms worth comparing before you decide:
Drooms
Germany · Frankfurt data room with AI redaction, Q&A and a free tier
Imprima
Netherlands · Amsterdam data room with AI contract review and redaction
Admincontrol
Norway · Oslo data room with published monthly prices
Virtual Vaults
Netherlands · Rotterdam deal platform with unlimited storage at a fixed price
See all European virtual data rooms or compare them directly against Datasite on our alternatives page.
Frequently Asked Questions
Business Starter (9 users, 2 GB), Business Standard (29 users, 5 GB), Business Pro (49 users, 10 GB) and Enterprise (500 users, 200 GB).
Yes. It is registered as Document Vault Systems Limited at Companies House (number 10806611) in Wokingham.
Yes. A managed service data room set-up and consultancy are listed on the site.