Proles Software
Dutch kinderopvang software for small centres, priced per childcare place incl. VAT
Key data
| Company | Proles Software B.V. |
|---|---|
| Category | Childcare and Nursery Management Software |
| Headquarters | Zwartebroek, Netherlands |
| Founded | 2003 |
| EU Presence | Yes - Netherlands (EU) |
| Data Location | not stated on the pages we read; the site says storage meets GDPR (AVG) requirements |
| Open Source | No |
| GDPR Compliant | Yes |
| Self-Hosting | No |
| Main Features | Child planning and attendance lists, digital placement contracts, invoicing linked to planning, parent portal and parent app, communication module, staff planning with child-staff ratio (BKR), user roles, exports for tax authority (KOI), SEPA and MT-940 bank files, API links |
| Pricing | Fixed monthly amount including VAT, based on the number of LRK registration numbers and childcare places, plus optional modules; amounts not shown on the pages we read |
| Best For | Small Dutch day nurseries, BSO and TSO organisations that want a fixed monthly price, no start-up fees and Dutch tax authority exports |
| Replaces | Brightwheel |
Our review
Proles Software is the product of Proles Software B.V., whose home page gives the address Blankenhoefseweg 1, Zwartebroek, the Netherlands. The company history says the idea dates from 2003 and the software continued as an independent B.V. from 2010.
Proles Software covers day care, after-school care, playgroups, lunch-break care and integrated child centres. The site describes the company as small, experienced, independent and fully focused on the childcare sector.
What Proles Software covers
Proles Software shows free places and bottlenecks in its child planning, tracks child ratio, maximum group size and age limits, and records attendance on paper or digitally. Contracts can be drafted, branded and signed digitally by parents.
Invoicing is linked to the planning, so extra days and swapped days appear in the next monthly invoice, and a correction invoice can go out in the same month.
Staff planning and exchanges in Proles Software
The staff module checks which groups lack employees, taking the BKR ratio, base planning, availability and qualification for the care type into account, and exports a roster as PDF.
Proles Software lists KOI files for the Dutch tax authority, SEPA or MT-940 files for the bank, invoice exports for accounting software and API links to selected partners.
Proles Software as a European alternative to Brightwheel
Proles Software is contracted in the Netherlands and states that the monthly amount includes VAT, because childcare centres cannot reclaim it. Brightwheel offers custom pricing on request and targets US programmes.
Proles Software is tuned to Dutch rules such as LRK numbers and BKR, so it fits the Netherlands better than other markets.
Points against
Proles Software shows no price amounts, no hosting country and no English pages in the text we read, and the site is in Dutch. Its modules centre on planning, contracts, invoicing and staff rotas, and the pages do not describe observation or learning-journal features. Dutch rules shape the product, so a centre outside the Netherlands has little use for KOI and LRK handling. For an English-language suite with published prices see Famly.
Best suited to users of Proles Software
Small Dutch kinderdagverblijven, BSO and TSO organisations that want a fixed monthly price including VAT and exports for the Dutch tax authority and banks.
Advantages and drawbacks
Pros
- Dutch B.V. with address stated on the home page
- Fixed monthly amount including VAT
- No start-up or training costs, as stated
- Staff planning with BKR ratio check
- Exports for KOI, SEPA, MT-940 and accounting software
Cons
- Site in Dutch only
- Price amounts not shown on the pages we read
- Hosting country not stated
- Learning observations not described
Pros and Cons
Pros
- Dutch B.V. with address stated on the home page
- Fixed monthly amount including VAT
- No start-up or training costs, as stated
- Staff planning with BKR ratio check
- Exports for KOI, SEPA, MT-940 and accounting software
Cons
- Site in Dutch only
- Price amounts not shown on the pages we read
- Hosting country not stated
- Learning observations not described
Alternatives to Proles Software
Alternatives from Europe in the childcare and nursery management software group:
See all European childcare and nursery management software or compare them directly against Brightwheel on our alternatives page.
Questions buyers ask
Yes for Dutch childcare centres. Proles Software B.V. in Zwartebroek covers planning, invoicing, contracts, a parent app and staff rotas. It does not list US programmes such as CACFP.
Proles Software charges a fixed monthly amount including VAT, based on the number of LRK numbers and childcare places, with optional extra modules. The euro amounts were not on the pages we read.
The site states there are no start-up or training costs and that the settings are configured together with the customer.