MediSync Dictate
Desktop dictation app from Cologne that also writes meeting notes beside the call, with no bot joining
Quick Overview
| Company | MediSync GmbH (HRB 125341, Amtsgericht Köln) |
|---|---|
| Category | AI Meeting Assistants |
| Headquarters | Cologne, Germany |
| EU Presence | EU (Germany) |
| Data Location | Dictation: on the user's own computer by default. Notes (transcript with speakers and summary) and optional cloud dictation run in Frankfurt, which the vendor says is not stored and not used for training; notes are kept encrypted on the computer, as text without audio |
| Open Source | No |
| Compliance | No certification found on the product page; Enterprise plans list a DPA, TOMs and an operating concept |
| Pricing | Dictate Free is €0 a month. Dictate Pro is €10 per user a month, plus VAT, as shown on the pricing page (as of November 2026); the page has a monthly/yearly switch and we could not tell which period the €10 belongs to. Enterprise on request. |
| Free Option | Free plan, not time-limited: unlimited local dictation and 100 minutes of cloud processing a month |
| Replaces | Otter.ai, Granola, Dragon |
Detailed Review
MediSync Dictate is a desktop app from MediSync GmbH, a Cologne company that sells software for healthcare providers. Its main job is dictation: hold a key, speak, and the text appears at the cursor in any Windows or macOS program. The meeting notes are a second function. The app notices calls in Teams, Zoom, Webex, Slack and Google Meet and takes notes from the computer's own audio, so nobody extra joins the meeting.
Where the work happens differs per function. Dictation starts on the user's own machine, and the vendor states that audio and text then never leave it.
Meeting notes are different: the transcript with up to six speakers and the draft summary are produced by the vendor's cloud in Frankfurt, according to its FAQ, while the finished note is stored encrypted on the computer without audio. If the cloud cannot be reached, a local model keeps transcribing, but then without telling speakers apart. These are vendor statements, and we have not seen an audit or a certificate.
The free plan costs nothing and includes unlimited local dictation and 100 minutes of cloud processing a month.
Pro is shown at €10 per user a month plus VAT (as of November 2026), and Enterprise adds a data processing agreement and a private tenant. Next to a dedicated notetaker such as Jamie it is thinner as a meeting tool: the tool is built for healthcare and its medical formatting covers German and English only, though the speech model lists 25 European languages.
What MediSync Dictate does well
- German company with a commercial register number and a full imprint
- Meeting notes without a bot, taken from the computer's own audio
- Dictation is processed on the computer by default, also without internet
- Free plan with unlimited local dictation
- Notes are stored encrypted on the computer, without audio
Where MediSync Dictate falls short
- Meeting notes need the Frankfurt cloud for speakers and summary
- Built primarily for dictation, so meeting features are narrower than in dedicated notetakers
- No certification found on the product page
- Windows and macOS on Apple Silicon only, no mobile app
Standout feature. It is the only tool in this category that is mainly a dictation app, with meeting notes added to a product that already types into every program.
Pros and Cons
Pros
- German company with a commercial register number and a full imprint
- Meeting notes without a bot, taken from the computer's own audio
- Dictation is processed on the computer by default, also without internet
- Free plan with unlimited local dictation
- Notes are stored encrypted on the computer, without audio
Cons
- Meeting notes need the Frankfurt cloud for speakers and summary
- Built primarily for dictation, so meeting features are narrower than in dedicated notetakers
- No certification found on the product page
- Windows and macOS on Apple Silicon only, no mobile app
Alternatives to MediSync Dictate
Frequently Asked Questions
What is MediSync Dictate?
MediSync Dictate is a desktop app from MediSync GmbH, a Cologne company that sells software for healthcare providers. Its main job is dictation: hold a key, speak, and the text appears at the cursor in any Windows or macOS program. The meeting notes are a second function. The app notices calls in Teams, Zoom, Webex, Slack and Google Meet and takes notes from the computer's own audio, so nobody extra joins the meeting.
Where is MediSync Dictate based?
MediSync Dictate operates from Cologne, Germany, which places it under EU (Germany). Compliance: No certification found on the product page; Enterprise plans list a DPA, TOMs and an operating concept.
What does MediSync Dictate cost?
Dictate Free is €0 a month. Dictate Pro is €10 per user a month, plus VAT, as shown on the pricing page (as of November 2026); the page has a monthly/yearly switch and we could not tell which period the €10 belongs to. Enterprise on request.. Free plan, not time-limited: unlimited local dictation and 100 minutes of cloud processing a month.
Who is MediSync Dictate best for?
Professionals who mostly dictate and want meeting notes from the same desktop app, without a bot in the call. It is the only tool in this category that is mainly a dictation app, with meeting notes added to a product that already types into every program.
What are the drawbacks of MediSync Dictate?
Meeting notes need the Frankfurt cloud for speakers and summary. Built primarily for dictation, so meeting features are narrower than in dedicated notetakers. No certification found on the product page. Windows and macOS on Apple Silicon only, no mobile app.
Is MediSync Dictate a good alternative to Otter.ai?
MediSync Dictate is built as a European alternative to Otter.ai: Desktop dictation app from Cologne that also writes meeting notes beside the call, with no bot joining. It will not be a like-for-like feature match in every respect, so check the review above for where the two genuinely differ before switching.
How does MediSync Dictate compare to other AI Meeting Assistants tools?
MediSync Dictate is one of several European AI Meeting Assistants tools we cover. It is most often compared with Otter.ai, Granola, Dragon.