Crew Active
German shift scheduling and GPS time tracking in one app for cleaning, landscaping and construction crews
Quick Overview
| Company | run4dev |
|---|---|
| Category | Time Tracking Software |
| Headquarters | Regensburg, Germany |
| Founded | 2021 |
| EU Presence | EU (Germany) |
| Data Location | EU data centre: Hostinger server in Vilnius, Lithuania (per its privacy policy); optional add-ons use providers such as Brevo (EU) and Google, Expo and, where enabled, an AI assistant via US providers |
| Open Source | No |
| Pricing | Tiered by employee count, all features in every package, excl. VAT: Starter €69/month (up to 5 employees) or €119 (up to 10), Professional €199/month (up to 20) or €239 (up to 30), Business €379/month (up to 50); more than 50 employees on request. Yearly billing saves roughly 3% to 9%. Billed in advance by invoice, no minimum term. No permanent free plan. |
| Free Option | 1-month free trial with the full feature set, no credit card; access is locked afterwards and never converts to a paid plan automatically |
| Replaces | Excel rotas, WhatsApp groups, paper timesheets |
Detailed Review
Crew Active is a German scheduling and time tracking app for teams that work at changing sites: commercial cleaning, landscaping, construction and winter service. Managers plan jobs by drag and drop in a calendar, and the planner warns about double bookings and weekly-hour overruns. Employees see their assignments in a native iOS and Android app, in one of five app languages, and clock in and out with a tap.
The distinguishing feature is the location proof. The app saves one GPS point at start, at each break and at stop, shows the measured accuracy, and keeps recording without a signal, syncing later.
It does not track continuously, and GPS can be switched off per team or employee. Reports come as Excel or PDF, including a GPS proof for the client and a billing proposal per customer, and a monthly DATEV LODAS file goes to the payroll office. A team chat keeps shift changes out of WhatsApp.
Crew Active is run by run4dev in Regensburg and was founded in 2021, according to its own About page. Packages are priced by headcount rather than per user: €69 a month covers 5 employees and €379 covers 50, excluding VAT, with every feature in every package.
That is far above the per-user rates of Crewmeister, so it pays off for field crews who need the scheduling and proof, not for a small office wanting a simple clock. A one-month trial needs no credit card and does not turn into a paid plan by itself.
What Crew Active does well
- Planner, GPS clock-in and team chat in one app for field crews
- GPS proof with accuracy and distance to the site, also offline
- Monthly DATEV LODAS export and Excel or PDF reports
- All features in every package, one-month trial without a card
- German company, customer data on an EU server in Lithuania
Where Crew Active falls short
- Headcount-based pricing from €69 for 5 people costs far more per person than Crewmeister's flat rate
- No project billing or budgets like MOCO or ZEP, aimed at crews rather than agencies
- Optional add-ons (maps, push, AI assistant) use US providers such as Expo and Anthropic
- No certification such as ISO 27001 stated on its pages, and the legal form of run4dev is not shown
Standout feature. Shift planning and GPS-proof clock-in for cleaning, landscaping and construction crews in one app, priced by headcount rather than per user.
Pros and Cons
Pros
- Planner, GPS clock-in and team chat in one app for field crews
- GPS proof with accuracy and distance to the site, also offline
- Monthly DATEV LODAS export and Excel or PDF reports
- All features in every package, one-month trial without a card
- German company, customer data on an EU server in Lithuania
Cons
- Headcount-based pricing from €69 for 5 people costs far more per person than Crewmeister's flat rate
- No project billing or budgets like MOCO or ZEP, aimed at crews rather than agencies
- Optional add-ons (maps, push, AI assistant) use US providers such as Expo and Anthropic
- No certification such as ISO 27001 stated on its pages, and the legal form of run4dev is not shown
Alternatives to Crew Active
Frequently Asked Questions
What is Crew Active?
Crew Active is a German scheduling and time tracking app for teams that work at changing sites: commercial cleaning, landscaping, construction and winter service. Managers plan jobs by drag and drop in a calendar, and the planner warns about double bookings and weekly-hour overruns. Employees see their assignments in a native iOS and Android app, in one of five app languages, and clock in and out with a tap.
Where is Crew Active based?
Crew Active operates from Regensburg, Germany, which places it under EU (Germany).
What does Crew Active cost?
Tiered by employee count, all features in every package, excl. VAT: Starter €69/month (up to 5 employees) or €119 (up to 10), Professional €199/month (up to 20) or €239 (up to 30), Business €379/month (up to 50); more than 50 employees on request.
Yearly billing saves roughly 3% to 9%. Billed in advance by invoice, no minimum term. No permanent free plan.. 1-month free trial with the full feature set, no credit card; access is locked afterwards and never converts to a paid plan automatically.
Who is Crew Active best for?
Cleaning, landscaping and construction crews that need a rota and GPS proof. Shift planning and GPS-proof clock-in for cleaning, landscaping and construction crews in one app, priced by headcount rather than per user.
What are the drawbacks of Crew Active?
Headcount-based pricing from €69 for 5 people costs far more per person than Crewmeister's flat rate. No project billing or budgets like MOCO or ZEP, aimed at crews rather than agencies. Optional add-ons (maps, push, AI assistant) use US providers such as Expo and Anthropic. No certification such as ISO 27001 stated on its pages, and the legal form of run4dev is not shown.
Is Crew Active a good alternative to Excel rotas?
Crew Active is built as a European alternative to Excel rotas: German shift scheduling and GPS time tracking in one app for cleaning, landscaping and construction crews. It will not be a like-for-like feature match in every respect, so check the review above for where the two genuinely differ before switching.
How does Crew Active compare to other Time Tracking Software?
Crew Active is one of several European Time Tracking Software we cover. It is most often compared with Excel rotas, WhatsApp groups, paper timesheets.