European Procurement Software

#1 Esker

Villeurbanne (Lyon area), France Founded 1985 Not published, quote on request Demo on request

Best for: Finance and procurement teams that want purchasing linked to accounts payable

• Operating company. Esker S.A.
• Jurisdiction. EU (France)
• Where the data sits. Not stated on the pages we reviewed
• Source code. Closed source
• Replaces. Coupa, SAP Ariba

Esker is the tool in this list where purchasing is built to end in finance. Its procurement page describes AI-assisted capture of purchasing needs from catalogues, supplier quotes and earlier requests, policy-driven approvals with budget checks, web or mobile approval, and tracking of committed spend before invoices arrive. Purchase orders, acknowledgements, changes and supplier messages run in one connected process, and the shared data is what ties the request to Esker's accounts payable automation.

Esker S.A. is based in Villeurbanne near Lyon, and the company says it started in 1985 and now sells source-to-pay and order-to-cash products to the office of the CFO. It states a customer base of more than 3,000, naming NVIDIA, Whirlpool, Sony, Trek and Heineken.

Sourcing, supplier management and contract management have their own pages, so you can start with requests and add modules later. The website terms apply Wisconsin law to visitors in the United States, Canada and Latin America, so confirm that Esker S.A. or another European entity signs your order form. Pricing is by quote and the hosting location is not stated on the pages we reviewed.

Standout feature. The only tool here whose purchasing flow is designed to hand the same data straight to the vendor's own AP automation, so committed spend is visible before the invoice shows up.

#2 Basware

Espoo, Finland Founded 1985 Subscription model by module, amounts not published Demo on request

Best for: Larger organisations that want requisitioning and invoicing from one vendor

• Operating company. Basware Oy
• Jurisdiction. EU (Finland)
• Where the data sits. Cloud services for EEA customers hosted within the EEA, per general terms
• Source code. Closed source
• Replaces. Coupa, SAP Ariba

Basware sells procurement as one module among several on a platform that presents itself mainly as invoice lifecycle and AP automation. The e-Procurement page describes requisitioning, ordering and exchange of purchase documents between buyers and suppliers, and Basware Marketplace adds guided purchasing from up-to-date catalogues so employees buy from preferred suppliers at negotiated prices. The pricing page describes a subscription where customers choose modules, from invoice automation to eProcurement, with no amounts shown.

Basware Oy is a Finnish company; the privacy notice gives Basware Corporation, Linnoitustie 2, Espoo as controller address. The company says it was founded in 1985 and serves clients in more than 190 countries with over 6,500 customers.

The hosting position is better documented than most: the general terms say EEA-related cloud services are hosted within the EEA, but they also list sub-processors in India, the USA and Australia, with US access for operation, development and support under standard contractual clauses. Category sourcing and contract management are not described on the pages we reviewed, so a buyer who needs those should ask what Basware offers beyond requisitioning.

Standout feature. The one tool here that publishes both an EEA hosting commitment and a named list of non-EU sub-processors, so the support chain can be audited before signing.

#3 Mercanis

Berlin, Germany Not published, meeting or demo on request Demo on request

Best for: Mid-size and large European companies that want intake, sourcing and contracts in one suite

• Operating company. CdC3 GmbH (Mercanis)
• Jurisdiction. EU (Germany)
• Where the data sits. Not stated on the pages we reviewed
• Source code. Closed source
• Replaces. Coupa, SAP Ariba, Jaggaer

Mercanis packs the front half of the procurement cycle into one suite: on-demand intake for purchase requests and approvals, sourcing that compares suppliers, prices and terms, supplier records, contract tracking and renewals, risk and compliance monitoring, and analytics on spend, cycle time and savings. The site says every module runs on one data foundation and describes 55 AI agents embedded in the process. Industry pages cover energy, chemicals and pharma, automotive, consumer goods, manufacturing and construction.

The operator is CdC3 GmbH, listed in its imprint at Greifswalder Str. 208 in Berlin and registered at the Charlottenburg local court under HRB 221095; the published customer terms are governed by German law with Berlin as place of jurisdiction.

The site reports 55 AI agents deployed and more than €70 billion in annual spend managed, both company-stated and not independently verified here. The privacy policy says third-party providers in the EU and USA are used and that a list of processors outside the EU is available, so request it. Pricing is not published, the buyer is invited to book a meeting, and the product is younger than established suites.

Standout feature. The only tool here that places intake, sourcing, supplier management, contracts and risk monitoring on a single data model under a German contract.

#4 Unite

Köthen, Germany Founded 2000 Not published, demo on request Demo on request

Best for: Companies and public bodies that buy indirect goods from catalogues

• Operating company. Unite Procurement Deutschland AG
• Jurisdiction. EU (Germany)
• Where the data sits. Hosted within the EU, per the vendor's about page
• Source code. Closed source
• Replaces. Coupa, SAP Ariba

Unite is a catalogue marketplace for indirect goods, formerly Mercateo, rather than a procurement suite. Buyers consolidate ad-hoc needs and search more than 100 million products across catalogues, with basket optimisation and view management for spend control per department. Unite acts as one contractual partner and creditor for many suppliers, so the buyer books one invoice and carries one credit relationship, and tail-spend reporting shows what the small purchases add up to.

Unite says it was founded in Munich in 2000 as Mercateo and now describes itself as a European procurement platform headquartered in Leipzig, active in 12 countries.

The German imprint lists Unite Procurement Deutschland AG in Köthen, registered in Munich under HRB 243681, while the UK site names Unite Procurement UK Ltd in London, so check which entity signs.

The vendor says it is European-owned and hosted within the EU. It connects to an ERP or e-procurement system through punchout OCI, cXML and an API, or works on its own in the web interface. Because Unite takes on the credit risk, terms of payment are set by Unite, and pricing is not published.

Standout feature. The one tool here that becomes the single creditor for many suppliers, taking on credit risk so the buyer books one invoice.

#5 Planergy

Dublin, Ireland Not published, demo on request Demo on request

Best for: Mid-market companies that want purchasing and invoice processing in one tool

• Operating company. Planergy Ltd
• Jurisdiction. EU (Ireland)
• Where the data sits. Not stated on the pages we reviewed
• Source code. Closed source
• Replaces. Coupa, Procurify

Planergy is a procure-to-pay product aimed at mid-market finance and purchasing teams. Customisable approvals and automatic workflows replace email and spreadsheets, real-time budget tracking supports decisions from a phone, and order tracking and supplier communication run through the same process. AI processes invoices, spend analysis reports aim to show savings, and the site lists 32-plus punchouts including Amazon Business, Staples and Grainger.

PLANERGY Ltd is an Irish company with its principal place of business in Ballymount, Dublin 22, and the terms apply Irish law with the Irish courts having jurisdiction. The site says more than 1,200 companies have used Planergy and that 98 percent are still customers, both company-stated numbers.

It also says integration with an existing ERP and accounting tools can be done in days. Pricing is not published, the hosting location is not stated on the pages we reviewed, and the site copy uses dollar examples, so check support hours and currency set-up for your region. Large enterprises with complex sourcing may find it light.

Standout feature. The one tool here that pairs a published Irish-law agreement with a procure-to-pay flow explicitly sized for mid-market companies.

#6 Kodiak Hub

Stockholm, Sweden Not published; demo-based quote Demo on request

Best for: Procurement teams that want supplier onboarding, performance and risk in one workspace

• Operating company. Kodiak Hub
• Jurisdiction. EU (Sweden)
• Source code. Closed source
• Replaces. Spreadsheet-based supplier scorecards, disconnected SRM and risk tools bought separately

Kodiak Hub is a supplier relationship management platform whose risk module is part of a wider workspace. Onboarding, performance monitoring, compliance and audit management and risk assessment share the same system, so a procurement team does not integrate a separate risk tool. The company cites 7 to 10 percent average cost savings and 80 percent faster supplier onboarding than legacy tools, both company-reported, and says it manages more than 300,000 suppliers across 20-plus industries and 176 countries.

The company is headquartered in Stockholm and led by CEO Malin Schmidt, with additional EU offices in Gdansk, Poland and Munich, Germany, plus a London office. No founding year or price is published, and it sells through a demo.

The trade-off is scope: a team that wants only risk management will pay for supplier workflow it may not use, and the certifications and hosting location are not stated on the pages we reviewed. Where Kodiak Hub fits is a procurement function that wants supplier risk handled in the same place as onboarding and performance.

Standout feature. The only tool here built so that supplier risk, compliance and audit sit in the same workspace as onboarding and performance.

#7 SupplyOn

Hallbergmoos, Germany Founded 2000 Quote on request; demo offered Demo on request

Best for: Automotive and industrial manufacturers whose suppliers already trade on the SupplyOn network

• Operating company. SupplyOn GmbH
• Jurisdiction. EU (Germany)
• Where the data sits. Not stated on the pages reviewed
• Source code. Closed source
• Replaces. Resilinc, Interos, bilateral supplier portals

SupplyOn is a supply chain collaboration platform for manufacturers, and its risk work grows out of that network. The supply chain risk module links risk signals to affected suppliers, materials and deliveries, and operational incident management collects supplier impact feedback when something goes wrong. If your suppliers already use SupplyOn for orders, quality or logistics, risk information arrives next to the operational data and suppliers do not have to be asked to join a new tool.

SupplyOn GmbH in Hallbergmoos near Munich has operated since 2000, and Bosch, Schaeffler and ZF are among its shareholders. It reports more than 140,000 companies on its network, which suits automotive and industrial manufacturers.

Ask how many of your tier-one suppliers are already connected before assuming a quick roll-out. The focus is operational supply chain risk, not cyber questionnaires or human-rights due diligence, and outside manufacturing the network has little to offer. Pricing is by quote with a demo, and certifications and hosting location are not stated on the pages reviewed.

Standout feature. The one tool here owned partly by large manufacturers and built on a supplier network of more than 140,000 companies.

#8 Spendesk

Paris, France Subscription + per user Demo on request

Best for: Finance teams that want control at the request, not the receipt

• Operating company. Spendesk
• Jurisdiction. EU (France)
• Source code. Closed source
• Replaces. Expensify, Ramp, Coupa, SAP Concur

Spendesk starts the purchase one step earlier than most spend tools. Requests, approvals and budgets come first, and cards, invoices and reimbursements carry out what was already agreed. The platform covers purchase requests with approval chains, physical and virtual cards, supplier invoice capture and payment, subscription tracking, budgets with live consumption, and accounting export into the common European ledgers.

Spendesk is headquartered in Paris and holds a French payment institution licence, so the regulated card activity as well as the data stays under EU supervision. Pricing is a platform subscription plus per-user fees, quoted by company size rather than published as a single rate.

The site compares it with Expensify, Ramp, Coupa and SAP Concur and says the comparison against SAP Concur is usually about implementation time as much as licence cost. The cons are the flip side of the approval focus: more process than a small team may want, and an implementation heavier than a card-first tool.

Standout feature. The one tool here that also issues the payment instrument, under a French payment institution licence, so approval and card sit in one regulated provider.

#9 Sievo

Helsinki, Finland Not published, demo on request Demo on request

Best for: Large procurement organisations that need spend visibility across ERPs

• Operating company. Sievo Oy
• Jurisdiction. EU (Finland)
• Where the data sits. Not stated on the pages we reviewed
• Source code. Closed source
• Replaces. Coupa spend analysis

Sievo is a procurement analytics product, and it says so by not running any transactions. The product pages list spend analytics, payment terms, contract compliance, PO analytics, market benchmarking and supplier risk analytics, plus CO2, sustainability and diversity analytics. Initiative management tracks savings delivery, and budgeting, forecasting and what-if scenarios for direct materials extend it toward finance planning.

The privacy policy names Sievo Oy as parent of Sievo, Inc. and Sievo Procurement Analytics SRL, with the data privacy officer at Mikonkatu 15A, Helsinki; offices are listed in Helsinki, Chicago, London, Paris and Bucharest.

Sievo, Inc. is a US subsidiary and the policy treats Sievo Oy as controller, so confirm the contracting entity for your region. It analyses spend and does not run purchase requests, purchase orders or supplier onboarding, so it complements a requisition or sourcing tool. No prices are published, hosting location is not stated, and savings and ROI statements are company-reported.

Standout feature. The one tool here that tracks savings initiatives and CO2 across ERPs without ever touching a purchase order.

#10 Market Dojo

Stonehouse, Gloucestershire, United Kingdom Founded 2010 Published on the vendor's pricing page, excluding taxes, with a package customiser and quote form. eSourcing (RFx and eAuctions): £500 per month billed annually, £1,000 per month on-demand monthly, or £1,000 per event; a mid tier at £583 per month annually (£1,500 monthly or per event) adds collaborative scoring, weighted events, API integration and a dedicated account manager; an advanced tier at £667 per month annually (£2,000 monthly or per event) adds multi-stage RFx, lots and multi-currency events. Supplier onboarding from £833.33 per month billed annually (includes 500 suppliers, £1,500 per year per additional 500). RFQ tool from £100 per user per month billed annually. Category spend insight has a free sandpit version and a premium tier; contract management has a free version for up to 10 contracts and a premium tier (from £20 per contract, billed annually); supplier management has a free version for up to 3 users and a premium tier from £250 per month for up to 5 users. Optional services (consultancy, white labelling, data migration) are priced separately via quote. Prices can also be shown in USD or EUR in the customiser. Free Sourcing Sandpit to try the platform from buyer and supplier side; free versions of some modules

Best for: Buyers who want eSourcing with published prices

• Operating company. Market Dojo Ltd
• Jurisdiction. United Kingdom (adequacy decision, outside the EEA)
• Source code. Closed source
• Replaces. Coupa Sourcing, SAP Ariba Sourcing, Jaggaer

Market Dojo is an eSourcing platform from the UK, and it is the one tool on this page that publishes a price list.

Its pricing page shows monthly and per-event licences for RFx and reverse eAuctions, per-supplier prices for onboarding, per-contract prices for contract management and a package customiser, in pounds, euros or dollars. Most vendors here send you to a demo before you see a number, so a buyer can budget for a first tender in an afternoon. That openness is unusual in this category and makes shortlisting faster for small teams.

The core is sourcing events: RFIs, RFQs, RFPs and reverse auctions with templates, Excel integration, weighted scoring and multi-stage events on the higher tiers.

Around it sit supplier onboarding, supplier management, contract management and category spend insight, plus an agentic AI layer the vendor calls Agentic Sourcing. The vendor also offers a free Sourcing Sandpit where a team can run an event as buyer and supplier before paying anything. Buyers can start on one module and add the others later, since each is priced on its own line.

The contracting entity is Market Dojo Ltd, registered in England and Wales under number 07332766 (Companies House listing: incorporated 2 August 2010, Stonehouse, Gloucestershire), and the terms apply English law.

The United Kingdom is outside the EU and EEA but holds an adequacy decision.

It is a sourcing tool, not a purchase-to-pay suite: it has no requisitions, purchase orders or invoice matching, so it complements a system like Esker or Basware rather than replacing it. The vendor's logo reads "an Esker company" and its site offers an extension through Esker S2P, so it is not independent of Esker, which is also on this page. Check data hosting and certifications with the vendor in writing before you sign, because the pages we reviewed state neither.

Standout feature. The only tool on this page that publishes sourcing prices per month and per event, with a free sandpit to try an auction first.

#11 Keelvar

Cork, Ireland Founded 2012 Not published. The vendor's demo page invites visitors to book a demo or request pricing. Demo on request; self-guided product tour on the site

Best for: Sourcing teams running complex, multi-variable tenders

• Operating company. Keelvar Systems Ltd
• Jurisdiction. EU (Ireland)
• Where the data sits. AWS Dublin (eu-west-1) primary data centre, per the vendor's security page
• Independent checks. ISO/IEC 27001 and ISO/IEC 27701, per the vendor's trust center
• Source code. Closed source
• Replaces. Coupa Sourcing, SAP Ariba Sourcing, Jaggaer

Keelvar is a sourcing specialist from Cork. It does not run purchase requests or purchase orders. It handles what comes before them: running RFQs and tenders, comparing bids and reaching an award.

The Sourcing Optimizer is its centrepiece, built for strategic tenders where the lowest bid is not the right answer, letting a buyer model price, risk, sustainability and other constraints together before picking an outcome. It is aimed at teams that already have a requisition and ordering system and want better outcomes from the tendering step.

Beside it the vendor lists Autonomous Sourcing, fully configurable workflows that run events for any spend category with conditional approvals, Kai, a plain-language assistant that takes a sourcing request and routes it to the right workflow, and Rate Manager, which centralises supplier rates so events trigger before contracts drift from benchmarks.

The vendor states an average of 6 percent incremental savings, a figure we could not check independently. A buyer keeps control, since the vendor describes human approvals where they are needed and a team of ex-procurement staff for event design.

The privacy policy names Keelvar Systems Ltd of Cork as controller and the subscription terms apply Irish law with Irish courts. The security page puts the primary data centre in AWS Dublin, and the trust center lists ISO 27001 and ISO 27701.

Pricing is not published. Compared with Mercanis, which bundles intake, sourcing, supplier and contract management, Keelvar goes deeper on optimisation and shallower on the rest of the cycle. Ask for a quote early, as nothing is published, and ask how the optimiser is priced against plain RFQ events.

Standout feature. The one sourcing tool here built around an optimisation engine for awarding tenders on several variables at once.

#12 Otnox

Riga, Latvia Trial: €0 for 7 days, no card required, 1 market, 50 AI credits. Premium: €98 per month + VAT, billed monthly, cancel any time, 1 market, 200 AI credits per month; extra credit packs from €9.00, extra users +€10/month each, departments +€15/month, additional markets as monthly add-ons (price not stated). Enterprise: contact sales, unlimited markets, API and scheduled exports, SSO, SLA, custom invoicing. 7-day free trial, no credit card, full access

Best for: Suppliers hunting public tenders across Europe

• Operating company. SIA Vietne (trading as Otnox)
• Jurisdiction. EU (Latvia)
• Where the data sits. EU data centres (Google Cloud europe-west region); Supabase database in an EU region, per privacy policy
• Source code. Closed source
• Replaces. Deltek GovWin IQ, GovSpend

Otnox sits at the edge of this category. The other tools here help a buyer run purchasing, sourcing and supplier records. Otnox works from the other side of the table: it collects public tenders and awards, scores each tender from 0 to 100 against a company profile, and keeps a bid pipeline from watching to won. Read it as procurement intelligence for companies that sell to governments, not as a purchasing system.

The vendor says it brings public procurement from 80+ markets into one platform, maps more than 47,000 procurement codes into a single taxonomy and translates tenders with one click. A buyer intelligence view profiles public buyers, including re-tender cycles, scoring habits and repeat winners, which helps a bidder decide where to spend effort. Claude and ChatGPT connectors are linked from the site.

The contracting entity is SIA Vietne in Riga, Latvia (registration number 40103048838, confirmed in the Latvian register open data). The privacy policy places data in EU data centres. Pricing is unusually open for this category: a 7-day trial without a card, then Premium at €98 per month plus VAT for one market. It does not replace an ERP, e-sourcing or spend analysis tool such as Sievo or Mercanis.

Standout feature. The only tool on this page aimed at winning public contracts rather than managing purchasing, with prices published on the vendor's own pricing page.