Cognidox
Cambridge eQMS that grew from document control, with design controls and a published starting price in pounds
Quick Overview
| Company | Cognidox Limited |
|---|---|
| Category | Quality Management Software (QMS) |
| Headquarters | Cambridge, United Kingdom |
| Founded | Not stated |
| EU Presence | Yes - United Kingdom |
| Data Location | Not stated on the pages checked |
| Open Source | No |
| GDPR Compliant | Yes |
| Self-Hosting | No |
| Main Features | Document management, design controls, CAPA and non-conformance, e-signatures, learning management, supplier management, change management, software validation support, eTMF/eISF |
| Pricing | Annual subscriptions from 6,000 pounds per year, by user tier |
| Best For | Device and hardware developers whose product records already live in documents and phase gates |
| Replaces | MasterControl, SharePoint-based document control |
Detailed Review
The privacy policy, updated on 8 October 2026, names Cognidox Limited at Eagle Labs, 28 Chesterton Road, Cambridge, company number 06506232, and states that the company is a wholly owned subsidiary of Recur Software Technologies Inc.
The contracting company is therefore British, while the parent group is outside Europe, and that ownership line belongs in a supplier risk file.
Tiers by user count
Starter allows 5 users, Growth 30, Scale 50 and Pro 100, and the page states annual subscriptions start from 6,000 pounds. Growth adds e-signatures and a free migration of 500 documents, and Scale adds a DocuSign integration, a learning management system and API access.
Phase gates and design controls
The design controls module documents each phase gate of a development project, which fits hardware and software product teams more than plant operators.
A lean version of an eQMS
The vendor calls its package a Lean eQMS, with CAPA, supplier management and a business management system view built around the document store. Calibration and metrology labs working to ISO/IEC 17025 are also named as a target group.
Limitations to Consider
The user limits per tier push growing teams up the price ladder, and the base price is quoted in pounds. The pages checked give no data location. Ownership sits with a parent outside Europe, which some public-sector buyers will want to review. It is not a manufacturing execution system, so a plant with inspection plans should consider Babtec.
Who Should Use Cognidox
Medical device, hardware and high-tech product teams in the UK and Europe that want document control and design history in one hosted system.
Pros and Cons
Pros
- Published starting price
- Document control is the core, not an add-on
- Design controls with phase gates
- Contracting entity registered in England
- Free migration of 500 documents from the Growth tier
Cons
- User limits per tier
- Parent company outside Europe
- Data location not stated
- No manufacturing execution
Alternatives to Cognidox
Other European quality management software (qms) worth comparing before you decide:
Qualio
Ireland · Cloud eQMS for medtech and biotech with AI gap analysis
SimplerQMS
Denmark · Pre-validated eQMS from Copenhagen with a listed starter price
Scilife
Belgium · Brussels eQMS for pharma and medical devices with module tiers
OpenRegulatory (Formwork)
Germany · Low-cost eQMS and technical documentation for medical device startups
See all European quality management software (qms) or compare them directly against MasterControl on our alternatives page.
Frequently Asked Questions
The privacy policy states that Cognidox Limited is a wholly owned subsidiary of Recur Software Technologies Inc., while the contracting company is registered in England and Wales.
By user tier, with annual subscriptions starting from 6,000 pounds. The tiers allow 5, 30, 50 and 100 users.
Yes. The product list has a design controls module that documents each phase gate of a design process.